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HomeMy WebLinkAbout08-07-2000CITY OF AUBURN FINANCE COMMITTEE August 7, 2000 MINUTES CALL TO ORDER Committee Chair Jeanne Barber called the meeting to order at 6:30 PM. Members present included: Chair Jeanne Barber, Vice Chair Pete Lewis and Member Stacey Brothers. Others present included: Mayor Charles A. Booth, Personnel Director Brenda Heineman, Finance Director Diane L. Supler, City Attorney Michael J. Reynolds, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES Ao Minutes of the July 17, 2000 Finance Committee meeting. Motion by Vice Chair Lewis, second by Member Brothers to approve the July 17, 2000 minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers Claims F4.9.5 Claims check numbers 153187 through 153690 in the amount of $2,693,073.59 for Period 7 and dated August 7, 2000; and a wire transfer to King county Library System in the amount of $62,990.32. Payroll F4.9.2 Payroll check numbers 259216 to 259426 in the amount of $359,025.65 and electronic deposit transmissions in the amount of $686,640.32 for a grand total of $1,045,665.97 for the pay period covering July 12, 2000 to August 2, 2000. Members briefly discussed Claims Voucher Numbers 153421, 153509, 153522 and 153675. City of Auburn Finance Committee Minutes Page 2 August 7, 2000 IV. Motion by Vice Chair Lewis, second by Member Brothers to recommend approval of claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. Bo Surplus Property- Legal Department City Council to authorize the surplus of the following property which is of no further use to the City: Six (6) Office Panels Motion by Vice Chair Lewis, second by Member Brothers to recommend approval of Legal Department surplus property. MOTION CARRIED UNANIMOUSLY. 3-0. ORDINANCES AND RESOLUTIONS Resolution No. 3243 A2.1.2 A Resolution of the City Council of the City of Auburn, Washington, approving an upgrade of the existing Eden Systems Software. Finance Director Supler presented Resolution No. 3243 which would authorize a contract agreement with Eden Systems for the purchase of the InForum Gold upgrade of the Eden Systems financial and payroll/human resource software. The City's current version of Eden software is DOS based and has not been upgraded in over seventeen years. The current payroll/human resource system is also at full capacity and cannot accommodate any additional components. The total cost of the upgrade is estimated at $500,000 including the cost of a new server and anticipated staff overtime during the conversion. The cost of the first phase of the upgrade is $143,000. The human resources and utility upgrades will be included in later phases of the upgrade. The overall upgrade will be phased in over a two-year period. Motion by Vice Chair Lewis, second by Member Brothers to recommend City Council adopt Resolution No. 3243 City of Auburn Finance Committee Minutes Page 3 August 7, 2000 MOTION CARRIED UNANIMOUSLY. 3-0. DISCUSSION ITEMS Council Salaries/Benefits Committee members continued their discussion of Council salaries and benefits from the July 17, 2000 Finance Committee meeting. The Committee consensus is to recommend a monthly Council salary of $850 with an additional $100 per month for Mayor Pro- tem. Health benefits, if available, will be extended to the Councilmembers. The salary increase and benefits will be included as part of the 2001 Budget ordinance. Bo Public Defense Contract Personnel Director Heineman updated the Committee on the status of the existing public defense contract. The current public defense contract with Tuttle McCrumb for the years 2000 and 2001 includes a set monthly compensation for a maximum number of assigned cases. If the number of defendants assigned exceeds the maximum number, the public defender will be paid, in addition to the monthly rate, $90.00 per each defendant. Mandatory public defense screening implemented by Judge Burns has resulted in increased activity and increases in assigned public defense. Ms. Heineman stated she would be working with the public defender to evaluate the caseload. Court Fines Amnesty Program Personnel Director Heineman briefly discussed the possibility of an amnesty program for unpaid court fees and fines. There is currently $6 million in outstanding court fees and fines. OUT Program Personnel Director Heineman updated the Committee on the OUT (Opportunity Under Transition) Program which provides an alternative to jail confinement and payment of fines. The Council adopted Resolution No. 3228 authorizing the implementation of the Program. During the month of July 2000, eligible candidates for the program spent 136 hours performing various work activities for the City. City of Auburn Finance Committee Minutes Page 4 August 7, 2000 VI. ADJOURNMENT There being no further business to discuss, the meeting adjourned at 7:02 PM. Approved the,~/?/~day of August, 2000. ~anne Barber, Chair Danielle Daskam, City Clerk f:\clerk\finance\fca~000fcm08-07.doc