HomeMy WebLinkAbout08-07-2000CITY OF AUBURN
FINANCE COMMITTEE
August 7, 2000
MINUTES
CALL TO ORDER
Committee Chair Jeanne Barber called the meeting to order at 6:30 PM.
Members present included: Chair Jeanne Barber, Vice Chair Pete Lewis
and Member Stacey Brothers. Others present included: Mayor Charles
A. Booth, Personnel Director Brenda Heineman, Finance Director Diane
L. Supler, City Attorney Michael J. Reynolds, and City Clerk Danielle
Daskam.
II. APPROVAL OF MINUTES
Ao
Minutes of the July 17, 2000 Finance Committee meeting.
Motion by Vice Chair Lewis, second by Member Brothers to
approve the July 17, 2000 minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 153187 through 153690 in the
amount of $2,693,073.59 for Period 7 and dated August 7,
2000; and a wire transfer to King county Library System in
the amount of $62,990.32.
Payroll
F4.9.2
Payroll check numbers 259216 to 259426 in the amount of
$359,025.65 and electronic deposit transmissions in the
amount of $686,640.32 for a grand total of $1,045,665.97 for
the pay period covering July 12, 2000 to August 2, 2000.
Members briefly discussed Claims Voucher Numbers 153421,
153509, 153522 and 153675.
City of Auburn
Finance Committee Minutes
Page 2
August 7, 2000
IV.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend approval of claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
Bo
Surplus Property- Legal Department
City Council to authorize the surplus of the following property which
is of no further use to the City:
Six (6) Office Panels
Motion by Vice Chair Lewis, second by Member Brothers to
recommend approval of Legal Department surplus property.
MOTION CARRIED UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
Resolution No. 3243
A2.1.2
A Resolution of the City Council of the City of Auburn, Washington,
approving an upgrade of the existing Eden Systems Software.
Finance Director Supler presented Resolution No. 3243 which
would authorize a contract agreement with Eden Systems for the
purchase of the InForum Gold upgrade of the Eden Systems
financial and payroll/human resource software. The City's current
version of Eden software is DOS based and has not been
upgraded in over seventeen years. The current payroll/human
resource system is also at full capacity and cannot accommodate
any additional components. The total cost of the upgrade is
estimated at $500,000 including the cost of a new server and
anticipated staff overtime during the conversion. The cost of the
first phase of the upgrade is $143,000. The human resources and
utility upgrades will be included in later phases of the upgrade. The
overall upgrade will be phased in over a two-year period.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend City Council adopt Resolution No. 3243
City of Auburn
Finance Committee Minutes
Page 3
August 7, 2000
MOTION CARRIED UNANIMOUSLY. 3-0.
DISCUSSION ITEMS
Council Salaries/Benefits
Committee members continued their discussion of Council salaries
and benefits from the July 17, 2000 Finance Committee meeting.
The Committee consensus is to recommend a monthly Council
salary of $850 with an additional $100 per month for Mayor Pro-
tem. Health benefits, if available, will be extended to the
Councilmembers. The salary increase and benefits will be included
as part of the 2001 Budget ordinance.
Bo
Public Defense Contract
Personnel Director Heineman updated the Committee on the status
of the existing public defense contract. The current public defense
contract with Tuttle McCrumb for the years 2000 and 2001 includes
a set monthly compensation for a maximum number of assigned
cases. If the number of defendants assigned exceeds the
maximum number, the public defender will be paid, in addition to
the monthly rate, $90.00 per each defendant. Mandatory public
defense screening implemented by Judge Burns has resulted in
increased activity and increases in assigned public defense. Ms.
Heineman stated she would be working with the public defender to
evaluate the caseload.
Court Fines Amnesty Program
Personnel Director Heineman briefly discussed the possibility of an
amnesty program for unpaid court fees and fines. There is
currently $6 million in outstanding court fees and fines.
OUT Program
Personnel Director Heineman updated the Committee on the OUT
(Opportunity Under Transition) Program which provides an
alternative to jail confinement and payment of fines. The Council
adopted Resolution No. 3228 authorizing the implementation of the
Program. During the month of July 2000, eligible candidates for
the program spent 136 hours performing various work activities for
the City.
City of Auburn
Finance Committee Minutes
Page 4
August 7, 2000
VI.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned at 7:02
PM.
Approved the,~/?/~day of August, 2000.
~anne Barber, Chair Danielle Daskam, City Clerk
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