HomeMy WebLinkAbout09-18-2000CITY OF AUBURN
FINANCE COMMITTEE
September 18, 2000
MINUTES
CALL TO ORDER
Chair Barber called the meeting to order at 6:31 PM. Members present
included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member
Stacey Brothers. Others present included: Finance Director Diane L.
Supler, Budget and Finance Manager Sherri Crawford, City Attorney
Michael J. Reynolds, Assistant City Attorney Judith Ausman, City
Engineer Dennis Dowdy, Fleet Manager Alice Conrad, Employment
Manager John Fletcher, Deputy City Clerk Cathy Richardson, and City
Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
Minutes of the September 5, 2000 Finance Committee meeting.
Motion by Vice Chair Lewis, second by Member Brothers to
approve the September 5, 2000 Committee minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 155049 through 155419 in the
amount of $2,816,389.82 for Period 9 and dated September
18, 2000; and a wire transfer to King County Library System
in the amount of $25,739.45.
Payroll
F4.9.2
Payroll check numbers 259859 to 260053 in the amount of
$520,004.49 and electronic deposit transmissions in the
amount of $668,705.40 for a grand total of $1,022,256.48 for
Finance Committee Minutes
for September 18, 2000
Page 2
the pay period covering September 1, 2000 to September
13, 2000.
Motion by Vice Chair Lewis, second by Member Brothers to approve the
Consent Items.
MOTION CARRIED UNANIMOUSLY. 3-0.
Finance Director Supler reported that the July and August monthly
payments for the public defender contract were not processed in time to
be included in the September 18, 2000 claims. She asked the
Committee's permission to pay the public defender before the next claims
run. There was no objection from the Committee members.
IV.
ORDINANCES AND RESOLUTIONS
There were no Ordinances or Resolutions for Committee consideration.
V. DISCUSSION ITEMS
2001 Legal Budget
Assistant City Attorney Ausman presented an overview of the Legal
Department budget which includes Legal Administration and City
Clerk. There were no significant changes in the 2001 Budget
requests compared to the 2000 Budget. Committee members
briefly discussed professional services and insurance. Finance
Director Supler explained that the cost of the City's liability
insurance is apportioned to departments according to their claims
experience.
2001 Equipment Rental Budget
Fleet Manager Alice Conrad presented the proposed Equipment
Rental Budget for 2001. Ms. Conrad stated she anticipates
approximately twenty vehicle replacements in 2001. Vehicles are
usually purchased through the State Purchasing Contract, if the
vehicle specifications meet the City's needs.
2001 Personnel Budget
The Personnel Budget presentation was postponed until October 2,
2000.
Finance Committee Minutes
for September 18, 2000
Page 3
2001 Finance Department Budget
Finance Director Supler presented the Finance Department
proposed 2001 Budget. She noted increases in the costs for
telephone and copy machine paper as the Finance Department
pays for the costs of these services and supplies for all City
departments. She also noted that the Finance - Building Facilities
budget includes the cost of upgrading the telephone system at the
senior center.
VI.
Computer Upgrades
Finance Director Supler presented information on the computer
upgrade project over the next four years. She explained that the
City has 225 PC's, 75% of which are Pentium 233 PC's. The new
Windows version of Eden and the new CRW permitting program
require Pentium 450 PC's for optimum performance. The upgrade
project provides for the upgrade of all Pentium 233 PC's within four
years.
2001 Budget
Finance Director Supler reported she is preparing four property tax
scenarios for the Council to review and consider: 0.0% increase,
2.0% increase based on Initiative 722, 2.61% increase based on
the IPD, and a 106% increase.
ADJOURNMENT
There being no further business to come before the
meeting adjourned at 7:23 PM.
Committee, the
Approved the ~ day of October, 2000.
~ea~nne Barber, Chair Dam-'~elle Daskam, City Clerk
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