HomeMy WebLinkAbout11-06-2000 CITY OF AUBURN
FINANCE COMMITTEE
November 6, 2000
MINUTES
I. CALL TO ORDER
Chair Barber called the meeting to order at 6:30 PM. Members present
included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member
Stacey Brothers. Others present included: Mayor Charles A. Booth,
Finance Director Diane L. Supler, Assistant Finance Director Shelley
Coleman, Parks and Recreation Director Dick Deal, Assistant City Clerk
Tamie Bothell, and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the October 16, 2000 Finance Committee meeting.
Motion by 'Vice Chair Lewis, second by Member Brothers to
approve the October 16, 2000 Committee minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 156220 through 156696 in the
amount of $2,502,971.78 for Period 10 and dated November
6, 2000; and wire transfers in the amount of $1,616.69.
2. Payroll
F4.9,2
Payroll check numbers 260500 to 260666 in the amount of
$322,511.69 and electronic deposit transmissions in the
amount of $648,590.81 for a grand total of $971,102.50 for
the pay period covering October 11, 2000 to October 31,
2000.
Committee members reviewed claims and payroll vouchers.
Finance Committee Minutes
for November 6, 2000
Page 2
B. Call for Public Hearing
1. 2001 Budget
F3.15
City Council to call for a public hearing to be held December
4, 2000 to receive public comment on the 2001 Budget.
C. Surplus Property
1. Police Department
F4.6.1
1 large camera casing (Serviceable)
1 large Javelin BAN video camera, Serial #: 3196. (Serviceable)
1 large Javelin BAN video camera, Serial #: B0034L6, Model #: TC1020 (Serviceable)
1 small Javelin BAN video camera, Serial #: 2004002, Model #: JE7642 (Serviceable)
I small Javelin BAN video camera, Serial #: 96460796, Model #: JE7642 (Serviceable)
1 small Javelin BAN video camera, Serial #: 2002212, Model #: JE7642 (Serviceable)
1 small Javelin BAN video camera, Auburn city #: 0012100366, Serial #: 97031663, Model
#JE942 (Serviceable)
I small Javelin BAN video camera, Serial #: 4200017, Model #: JEE7742 (Serviceable)
1 small Javelin BAN video camera, Serial #: 96460788, Model #: JE942 (Serviceable)
1 small Javelin BAN video camera, Serial #: 2004001, Model #: JE7642 (Serviceable)
1 small Javelin BAN video camera, Serial #: 2002211, Model #: JE7642 (Serviceable)
1 BAN Javelin Monitor, Serial #: 8804462 (Serviceable)
1 BAN Javelin Monitor, Serial #: 8804461 (Serviceable)
1 BAN Ikegami Monitor, Sedal #: 14487 (Serviceable)
7 Black plugs, Model #: 306402400E (Serviceable)
1 Black plug, Model #: PS1520 (Serviceable)
1 Black plug, Model #: PS7201 (Serviceable)
1 Tan plug, Model #: XP2420 (Serviceable)
1 Tan plug, Model #: PNXF240 (Serviceable)
1 Tan switch unit, No numbers (Serviceable)
I Black switch unit, Auburn city #: 0012100123 (Serviceable)
10haus scale - 700 series (Serviceable)
1 Sharp Calculator (Serviceable)
1 Sharp Adding Machine (Serviceable)
1 Metal Roll Chart (Serviceable)
11 Chairs (Serviceable)
2 Small Metal File Racks, Wall Mount (Serviceable)
6 Each Single Metal Bed Frames (Serviceable)
2 each 5 drawer File Cabinets (Serviceable
Motion by Vice Chair Lewis, second by Member Brothers to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5470
F4.11
Finance Committee Minutes
for November 6, 2000
Page 3
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the levy of regular property taxes by the
City of Auburn for collection in 2001, representing an increase over
regular property taxes levied for collection in 2000.
Finance Director Supler presented Ordinance No. 5470 which sets
the levy for the year 2001. The levy represents a 2.61% increase
from the year 2000.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend City Council adopt Ordinance No. 5470.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 3279
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an Intergovernmental Disposition
of Property Agreement between the City of Pacific, the City of
Algona, and the City of Auburn for the disposition of certain
computers and associated software and authorizing the disposition
of remaining property to other groups.
Finance Director Supler presented a draft of Resolution No. 3279
for Committee discussion. The Resolution authorizes an
Intergovernmental Agreement between the cities of Pacific, Algona
and Auburn for the disposition of certain computers and associated
software and also authorizes the disposition of any remaining
computers and software to other charitable organizations.
The Resolution will be presented to the Committee at its next
meeting for recommendation to the Council.
B. Update of 2001 BRAVO! Contracts
Parks and Recreation Director Dick Deal presented BRAVO! Series
contracts with the Auburn Symphony, Evergreen City Ballet,
Encore Playhouse, Spectrum Dance Theater, The Gentlemen
Jugglers and SecondStory Repertory. The performances are
scheduled in 2001, but contracts need to be approved in order to
secure the artists.
Finance Committee Minutes
for November 6, 2000
Page 4
Motion by Vice Chair Lewis, second by Member Brothers to
approve the contracts.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Compact with the Muckleshoot Indian Tribe
Finance Director Supler reported that staff will be meeting with the
Muckleshoot Tribe representatives tomorrow to discuss the City's
two percent compact with the Tribe, The City will be asking for
approximately $668,000 in reimbursement from the Tribe.
D. E-Gov
Finance Director Supler briefly discussed the concept of E-gov with
the Committee. The City is participating in a consortium of
approximately 18 other cities for strategic planning and vision for
an E-gov plan. The consortium has engaged a consultant to
prepare a plan, and each city is contributing $4,000 for consultant
costs.
E. Consultants
Vice Chair Lewis expressed concern with the amount of consultant
expenses incurred for some projects, He suggested that all
proposed consultant contracts and expenses should go before a
Council Committee for review and approval. Finance Director
Supler explained the current procedure for consultant contracts and
agreed that a policy could be developed for next year.
F. Multi-Unit Water Metering
Member Brothers expressed concern that apartment and other
multi-unit dwelling owners/managers are metering individual units
and charging residents for utility service, usually through a third
party billling service and with a markup in rates. Finance Director
Supler acknowledged that apartment metering is a new trend and
that there is currently nothing the City can do to prevent the
property owners from billing their residents. Staff will be looking
into the matter further.
Finance Committee Minutes
for November 6, 2000
Page 5
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:13 PM.
anne Barb i Danielle Daskam, City Clerk
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