HomeMy WebLinkAbout02-05-2001 CITY OF AUBURN
FINANCE COMMITTEE
February 5, 2001
MINUTES
I. CALL TO ORDER
Chair Barber called the meeting to order at 6:30 PM. Members present
included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member
Stacey Brothers. Others present during the meeting included: Mayor
Charles Booth, Finance Director Diane L. Supler, Assistant Finance
Director Shelley Coleman, Grant Accountant Lanny Petijean, Personnel
Director Brenda Heineman, Public Works Director Christine Engler,
Chamber of Commerce President Mike Morrisette, and City Clerk Danielle
Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the January 16, 2001 Finance'Committee meeting.
Motion by Vice Chair Lewis, second by Member Brothers to
approve the January 16, 2001 Committee minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 158694 through 159118 in the
amount of $683,020.65 for Period 14 and dated February 5,
2001; and wire transfers in the amount of $788,576.27.
2. Payroll
F4.9.2
Payroll check numbers 261590 to 261833 in the amount of
$375,479.71 and electronic deposit transmissions in the
amount of $711,978.84 for a grand total of $1,087,458.55 for
Finance Committee Minutes
for February 5, 2001
Page 2
the pay period covering January 1, 2001 to January 31,
2001.
Committee members reviewed claims vouchers. Members
briefly discussed Claims Voucher Numbers 158738, 158778,
158822, 158869, and 158983.
B. Surplus Property
F4.6.1
1. Fire Department
City Council to authorize the surplus and disposal of a 300
gallon stainless steel foam tank originally installed. in the
1976 Mini Pumper.
2. Planning Department
City Council to authorize the surplus and disposal of the
following described property:
Hewlett Packard Paint Jet XL
Sony Confer-Corder BM-145, inventory #032-182
3. Public Works Department
City Council to authorize the surplus and disposal of the
following described property:
Description Inventon/#
Metal Desk None
Pressboard Laminate Table on Wheels None
3-drawer "Steel Age" steel fiat file cabinet 032 013
3-drawer "Steel Age" steel fiat file cabinet none
Canon Sure Shot Telemax Camera none
(doesn't work)
4. Finance Department
City Council to authorize the surplus and disposal of the
following described property to Computers 4 Kids-
Washington, a non-profit organization
MAKE MODEL DESCRIPTION COAICity Asset #
Mitsubishi AUM-1371A 14"
Maxtech XT-4800 14"
Maxtech XT-4888 14"
GVC M1448B 14"
Optiquest V641 14"
Optiquest Q41 14"
Finance Committee Minutes
for February 5, 2001
Page 3
MAKE MODEL DESCRIPTION COA/City Asset #
GVC M 1448B 14"
Optiquest Q41 14"
Optiquest Q41 14"
GVC MI448L 14"
Panasonic C1491 14"
GVC M1448L 14"
MAG Not found 14"
Dell 14"
MicroScan LM1448 14"
GVC M1448L 14"
Maxtech XT~4800 14"
DTK Gra~ka P233 Mhz Tower 013 208/01320095
DTK Grafika P233 Mhz Desktop 103 200
Touch P233 Mhz Tower 11400192
DTK Grafika P233 Mhz Desktop coa008 I
DTK P233 Mhz Desktop 11400072
Touch P233 Mhz Tower 11400153
DTK Grafika P233 Mhz Desktop 011 110
Generic P233 Mhz Minitower 11400007
Touch P233 Mhz Tower coa0120
Motion by Vice Chair Lewis and second by Member Brothers to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5503
A4.3.1
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code Section 2.51.020 entitled
"Councilmember's Compensation" contained in Chapter 2.51
entitled "Compensation of Officers" to reflect current pay dates for
services performed.
Personnel Director Heineman presented Ordinance No. 5503. The
ordinance corrects Auburn City Code Section 2.51.020 to reflect
current pay dates.
Motion by Vice Chair Lewis, second by Chair Barber to recommend
City Council adopt Ordinance No. 5503.
MOTION CARRIED. 2-1. Member Brothers voted no.
Finance Committee Minutes
for February 5, 2001
Page 4
B. Ordinance No. 5504
04.8.3, F4.3
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code Chapter 13.48 entitled
"Storm Drainage Utility", Section 100, entitled "Charges" to clarify
that charges to non-single family parcels are assessed on a
monthly basis.
Finance Director Supler presented Ordinance No. 5504. The
ordinance clarifies that charges for non-single family parcels are
assessed on a monthly basis.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend Council adopt Ordinance No. 5504.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Hotel/Motel Tax
Finance Director Supler and Assistant Finance Director Shelley
Coleman presented information regarding the implementation of a
hotel/motel tax. In 1998, the state Legislature passed a one-
percent local option tax on lodging. In Auburn, such a tax is
estimated to raise approximately $48,000 annually. The revenue
from the tax can be used solely for the purpose of paying all or any
part of the cost of tourism promotion, acquisition of tourism related
facilities, or operation of tourism related facilities. The legislation
requires the City to appoint a Lodging Tax Advisory Committee
forty-five days prior to imposing the new tax. The advisory
committee must have a chance to review the proposal for the new
tax before the tax is enacted.
Chamber of Commerce President Mike Morrisette addressed the
Committee regarding the implementation of a hotel/motel tax. He
distributed copies of and referred to his letter dated December 14,
2000 addressed to Finance Director Supler and spoke in favor of
implementing a hotel/motel tax which can be used to promote
tourism in Auburn. Mr. Morrisette reported that he has been
working with representatives of the hotel/motel industry in Auburn
Finance Committee Minutes
for February 5, 2001
Page 5
and marketers who are looking to collaborate efforts to promote
Auburn.
B. Capital Facilities Plan
Finance Director Supler and Grant Accountant Lanny Petijean
presented a draft Capital Facilities Plan projects priority scorecard
for review by the Committee members. Finance Director Supler
requested the Committee members review the scorecard for further
discussion at the next Finance Committee meeting.
C. Risk Management
Due to time constraints, this item was carried over to the next
meeting.
D. 2001 Budget Amendments
Finance Director Supler presented proposed 2001 Budget
amendments. The amendments include unanticipated General
Fund revenue, additional probation personnel costs, professional
services costs for annexation analysis, and several capital projects
which were carried over into 2001. The proposed 2001 Budget
amendments will be presented to the Committee on February 20,
2001 for final review and recommendation.
E. Ordinance No. 5509
Due to time constraints, this item was carried over to the next
Finance Committee meeting.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:25 PM.
Approved the Ol~day of February, 2001.
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