HomeMy WebLinkAbout02-20-2001 CITY OF AUBURN
FINANCE COMMITTEE
February 20, 2001
MINUTES
I. CALL TO ORDER
Chair Barber called the meeting to order at 6:00 PM. Members present
included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member
Stacey Brothers. Others present during the meeting included: Mayor
Charles Booth, Finance Director Diane L. Supler and Assistant City Clerk
Tamie Bothell.
II. APPROVAL OF MINUTES
A. Minutes of the February 5, 2001 Finance Committee meeting.
Motion by Vice Chair Lewis, second by Member Brothers to
approve the February 5, 2001 Committee minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Correction to June 19, 2000 Finance Committee meeting Minutes.
Correct paragraph V.B to add the following sentence to the
Paragraph: Vice-chair Lewis requested information regarding how
medical insurance for Councilmembers could be achieved if
Councilmembers Daid for the insurance.
Member Brothers addressed the issue of timeliness of minutes
being corrected. Subsequently Member Brothers requested that all
extemporaneous and published minutes from the date of
introduction of "Councilmember Compensation" be produced for the
committee for final review.
Motion by Member Brothers, and second by Chair Barber to table
Item II. B until the extemporaneous notes from discussions by the
committee relating to the matter of pay and benefits, as well as
published copies of the minutes are reviewed.
MOTION CARRIED UNANIMOUSLY. 3-0.
Finance Committee Minutes
for February 20, 2001
Page 2
III. CONSENT ITEMS
A. Vouchers
1.Claims
F4.9.5
Claims check numbers 159119 through 1594'90 in the
amount of $1,521,546.16 for Period 15 and dated February
20, 2001.
2. Payroll
F4.9.2
Payroll check numbers 261834 to 261993 in the .amount of
$540,376.25 and electronic deposit transmissions in the
amount of $676,657.54 for a grand total of $1,217,033.79 for
the pay period covering February 1, 2001 to February 15,
2001.
B. Surplus Property
F4.6.1
1. Fire Department
City Council to authorize the surplus and disposal of the
following described property:
Amt. Item
2 Chairs
2 Roll Away Chairs
1 Yellow Refrigerator
1 Extinguisher Cabinet, Disaster Kits
5 Tables
1 Decon Shower
1 Portable "mike"
1 Orange Chair
2 Blue Chairs
1 Kitchen-type Gas Stove
1 Box Spring
2 Mattresses
24 Black Chairs
I 300 Gallon Foam Tank
16 Brown Bus Seats
1 Laserjet lIP Printer
2 Computer Monitors
4 Portable Radio Battery Chargers
2 Boxes of Miscellaneous Wire Harnesses
1 Compaq 286 Laptop Computer
2 Boxes Miscellaneous Motorola Radio Charging Units
1 Computer Keyboard
4 5" Florescent Lights
1 10" Florescent Light
Finance Committee Minutes
for February 20, 2001
Page 3
3 5' x 5' Portable Office Wall Dividers
1 Carrier Air Conditioner #38NE048500
2.' Planning Department
City Council to authorize the surplus and disposal of the
following office equipment:
Small 2-part computer table; no inventory number
Part of a broken desk, no inventory number
Chair, orange, desk, #017-099
Top of a computer table
Wood shelving, 3 pieces
Chair, orange, desk, #013-020
Table
Finance Director Supler noted to amend the claims; voucher
approval to include the voucher wire transfers in the amount of
$1,169,825.26 that was not included on the agenda.
Motion by Vice Chair Lewis and second by Member B~rothers to
approve the consent items as amended.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. . Ordinance No. 5517
F3.15
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5467, the 2001 Budget
Ordinance, and authorizing the Mayor to accept Schedule "A"
which relates to the City of Auburn 2001 Budget reallocation of
funds in various accounts in several funds pursuant to RCW
35A.33.120,m and setting forth findings.
Finance Director Supler presented Ordinance No. 5517. The
ordinance amends Ordinance No. 5467, the 2001 Budget
Ordinance, and authorizing the Mayor to accept Schedule "A". The
amendments include unanticipated General Fund revenue,
additional probation personnel costs, professional service costs for
annexation analysis, and several capital projects which were
carried over into 2001. Member Brothers requested to have the
number of customers currently being serviced with cable/c, omputer
Finance Committee Minutes
for February 20, 2001
Page 4
services through AT&T~home, which is a source of the
unanticipated revenue.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend City Council adopt Ordinance No. 5517.
MOTION CARRIED UNANIMOUSLY. 3-0.
Resolution No. 3328
O3.1
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk to execute an Agreement
for Professional Services between the City and Michael Hildt &
Associates, Incorporated, for the purpose of conducting a study
and preparing a financial analysis of potential annexation of the
Lea Hill area to the City of Auburn.
Finance Director Supler presented Resolution No. 3328. The
resolution executes an Agreement for Professional Services for the
financial study of the Lea Hill potential annexation area.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend Council adopt Resolution No. 3328.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Risk Mana.qement
Finance Director Supler asked for the committee's
recommendation for a Special Council Workshop to be conducted
by Washington Cities Insurance Association (WCIA) for the
purpose of discussing crosswalks and crosswalk markings. The
committee expressed interest and requested that Finance Director
Supler proceed to schedule a date for the workshop, preferably
during the week and in the late afternoon.
B. Purchasing Policy
Finance Director Supler explained that in December 2000 the
purchasing policy for General Procedures for E-'xecuting
Construction Contracts was amended. Since that time,
administratively a few problems have occurred and the policy
requires changes. Finance Director Supler provided the committee
with the drafted changes that the Finance Depadment is
Finance Committee Minutes
for February 20, 2001
Page 5
recommending. The recommended amended text includes risk
management provisions and addresses authorization of emergency
purchases. Finance Director Supler indicated that the
recommended policy would be presented at the next Public Works
Committee meeting. Following a discussion, the committee
concurred with Finance Director Supler's recommendation for
amendment of the purchasing policy,
C. Capital Facilities Plan
Finance Director Supler reviewed the Capital Facilities Plan
projects priority scorecard. She reviewed the ictreas and
suggestions from Vice Chair Lewis. After discussion and input
from the Committee, Finance Director Supler will have an updated
scorecard with implementation of the committee's suggestions at
the next Finance Committee meeting.
D. Ordinance No. 5509
(This item was discussed immediately following Item V.A of these
minutes.)
An Ordinance of the City Council of the City of Auburn,
Washington, Creating Auburn City Code Chapter 3.80 entitled "Tax
and Fee Appeals," Section 3.80.010 Entitled "Tax and Fee
Appeals."
Finance Director Supler presented Ordinance No. 5509. The
ordinance provides for an appeal process for aggrieved tax and fee
payers. Director Supler noted that she received comments to
include a provision for a 'sliding scale' for charging an
administrative fee. Finance Director Supler noted that that she
hasn't been able to meet with the Legal Department as of this date
regarding the proposed ordinance. Therefore, this item will be
discussed at the next Finance Committee meeting.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:03 PM.
Finance Committee Minutes
for February 20, 2001
Page 6
VI. ADJOURNMENT
There being no further business to come before the Comrnittee, the
meeting adjourned at 7:03 PM.
Approved the ,,~day of March, 2001.
ne Barber
, ~'~air Tamie Bothell, Assistant City Clerk
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