HomeMy WebLinkAbout03-05-2001 CITY OF AUBURN
FINANCE COMMITTEE
March 5, 2001
MINUTES
I. CALL TO ORDER
Chair Barber called the meeting to order at 7:02 PM. Members present
included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member
Stacey Brothers. Others present during the meeting included: Mayor
Booth, Finance Director Diane L. Supler, Assistant Finance Director
Shelley Coleman, Personnel Director Brenda Heineman, Parks and
Recreation Director Dick Deal and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the February 20, 2001 Finance Committee meetin.q.
Motion by Vice Chair Lewis, second by Member Brothers to
approve the February 20, 2001 Committee minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 159491 through 159781 in the
amount of $1,362,553.56 for Period 15 and dated March 5,
2001.
2. Payroll
F4.9.2
Payroll check numbers 261994 to 262158 in the amount of
$332,861.90 and electronic deposit transmissions in the
amount of $694,987.57 for a grand total of $1,027,849.47 for
the pay period covering February 16, 2001 to February 28,
2001.
Finance Committee Minutes
March 5, 200t
Page 2
B. SurDlus Property
F4.6.1
1. Police Department
City Council to authorize the surplus and disposal of the
following described property:
Xerox Fax Machine, City Number 0012100004
Motion by Vice Chair Lewis and second by Member Brothers
to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 3334
A2.5.4.1
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement for
Telephone Services between the City of Auburn and Quest
(formerly US West) Business and Government Services for the
purpose of maintaining the City's telephone system.
Finance Director Supler gave an overview of the contract between
the City of Auburn and Quest. The contract is a three year
contract for telephone maintenance services subject to annual re-
appropriations and discontinuation if needed.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend Council adopt Resolution No. 3334.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 3335
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to implement a citizens committee and retain
an outside consultant to study with regard to becoming financial
partner with the Auburn YMCA to construct an Auburn Community
CenterNMCA.
Resolution 3335 was presented as an agenda modification.
Mayor Booth spoke briefly regarding the selection of a consultant
and announced he is currently accepting names for possible
appointment to the citizens committee.
Finance Committee Minutes
March 5, 2001
Page 3
Motion by Vice Chair Lewis, second by Member Brothers to
recommend Council adopt Resolution No. 3335.
Member Brothers questioned whether the intent of the study is
strictly focused on the YMCA partnership or whether other options
would be examined. Mayor Booth clarified that the study is not
exclusive to the YMCA proposal. Vice Chair Lewis also stated
that the intent of the Resolution is to include all possibilities for a
community center.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Intranet
Finance Director Supler presented the Intranet program and
explained its purpose is an internal means of communication and
resource guide for city employees. It informs employees of
important information and events including, Council agenda and
minutes, community events, employee organization events and
other announcements. Another feature of the Intranet provides the
IS Department with the capability of dialing-up outside departments
to fix computer problems without having to physically visit the site.
B. King County Life
Parks and Recreation Director Dick Deal presented King County
Life which is a publication that South County Joumal circulates for
the Eastside and Southside communities. The City of Auburn has
purchased ad space in the past and asked for the Committee's
interest in purchasing an ad for this year. The cost of a one-page
ad is $2,350. Committee consensus was to purchase an ad.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:20 PM.
Approve day of March, 2001.
ir elle Daskam, City Clerk
for Jeanne Barber, Chair