HomeMy WebLinkAbout04-16-2001 CITY OF AUBURN
FINANCE COMMITTEE
April 16, 200t
MINUTES
I. CALL TO ORDER
Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council
Work Area located in the Mayor's Office. Members present included:
Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey
Brothers. Others present during the meeting included: Mayor Charles
Booth, Acting Finance Director Shelley Coleman, Personnel Director
Brenda Heineman, and Deputy City Clerk Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the April 2, 2001 Finance Committee meeting.
Vice Chair Lewis moved and Member Brothers seconded to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
Claim vouchers were modified to include wire transfers.
1. Claims
F4.9.5
Claims check numbers 300413 through 300560 in the
amount of $2,746,800.32 dated April 16, 2001 and wire
transfer in the amount of $1,121,046.77.
2. Payroll
F4.9.2
Payroll check numbers 262498 to 262675 in the amount of
$584,108.85 and electronic deposit transmissions in the
amount of $695,453.69 for a grand total of $1,279,562.54 for
the pay period covering March 29, 2001 to April 11, 2001.
Finance Committee Minutes
for April 16, 2000
Page 2
B. Bad Debt Write-off
F4.12
1. City Council to authorize the write-off of accounts receivable
bad debts in accordance with City policy in the total amount
of $9,744.36.
Motion by Vice Chair Lewis and second by Member Brothers
to recommend approval of consent items, as modified.
Committee members reviewed claims vouchers and
members briefly discussed Claims Voucher Numbers
300424, 300453, 300494, and 300486.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no Ordinances or Resolutions for Committee review.
V. DISCUSSION ITEMS
Personnel Director Brenda Heineman reported that she is working with
the Parks and Recreation Department to resolve air quality complaints by
employees. A clean up of the area as well as other operational changes
are being discussed.
Acting Finance Director Shelley Coleman reported that staff is compiling a
policy and procedure with regard to the selection of a credit collection
agency to assist in uncollectable accounts. Staff will be making phone
solicitations to obtain qualifications and will be requesting Statements of
Qualifications from those companies who meet the City's criteria. Director
Coleman stated that they anticipate bringing the results to the Finance
Committee in May.
Director Coleman informed the Committee that the Finance and Budget
Manager position has been filled by Lee Hall. Director Coleman
enumerated Ms. Hall's qualifications and experience.
In response to questions from Member Brothers, Directors Heineman and
Coleman stated that due to 'an increase in clients, the level of service of
the current collection agency has dropped significantly.
Finance Committee Minutes
for April tli, 2000
Page 3
Director Heineman reported that the staff is in the process of investigating
alternatives by our Probation staff for interviewing incarceries and for the
transportation of incarceries once they have been approved for
rehabilitation.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:50 PM.
Approved the 'f/.~"'/~ day of May, 2001.
· r, Chair/ h R rdson, Deputy City Clerk
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