HomeMy WebLinkAbout06-04-2001 CITY OF AUBURN
FINANCE COMMITTEE
June 4, 2001
MINUTES
I. CALL TO ORDER
Chair Jeanne Barber called the meeting to order at 6:00 PM in the Council
Work Area located in the Mayor's Office. Members present included:
Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey
Brothers. Others present during the meeting included: Mayor Charles
Booth, Acting Finance Director Shelley Coleman, Personnel Director
Brenda Heineman, Budget and Finance Manager Lee Hall, Assistant City
Attorney Judith Ausman, and City Clerk Danielle Daskam. Guests present
included Heidi Wood and Bill Peloza.
II. APPROVAL OF MINUTES
A. Minutes of the May 21, 2001 Finance Committee meeting.
Vice Chair Lewis moved and Member Brothers seconded to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 301433 through 301888 in the
amount of $1,791,756.92 and dated June 4, 2001.
2. Payroll
F4.9.2
Payroll check numbers 263026 to 263212 in the amount of
$339,170.39 and 'electronic deposit transmissions in the
amount of $694,349.86 for a grand total of $1,033,520.25 for
the pay period covering May 16, 2001 to May 30, 2001.
Finance Committee Minutes
for June 4, 2001
Page 2
B. Surplus Property
1. Finance Department
City Council to authorize the surplus and disposal of the
following property:
Make Model Serial # City Asset # Type
HP Paint Jet XL 2934a 17790 101099 Non repairable Printer
DTK Keen 4035 c930009078 46 Non repairable PC
DTK Grafika 4F 34914600k 17116 Non repairable PC
Maxar 286 7011003-01 70 Non repairable PC
DTK Grafika 4v2-d 351 lv20018L 148 Non repairable PC
DTK Grafika4v2-d 11400070 151162 Non repairable PC
DTK Grafika 4F 1320090 103172 Non repairable PC
DTK Grafika 4F3491460002L 17119 Non repairable PC
DTK FEAT-39D c94008799 5500000298 Non repairable PC
Generic N/A 13300109 11088 Non repairable PC
DTK N/A C94006398 158 Non repairable PC
MiniTeam 1200 MN001860 Modern
1 file cabinet
1 printer
3 desks
Committee members reviewed claims and payroll vouchers
and briefly discussed claims voucher numbers 301483,
301485, 301555, 301618, and 301704.
Vice Chair Lewis moved and Member Brothers seconded to
recommend approval of the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5541
O1.8.1
An Ordinance of the City Council of the City of Auburn,
Washington, extending for three years the effective date of the
juvenile curfew and parental responsibility ordinance, codified in
Chapter 9.50 of the Auburn City Code, establishing findings of fact,
and setting forth penalties for violators.
Assistant City Attorney Ausman presented Ordinance No. 5541,
which extends the current juvenile and parental responsibility
ordinance for an additional three years. Councilmembers were
Finance Committee Minutes
for June 4, 2001
Page 3
provided with a written review of the curfew previously. One
violation of the City's curfew occurred during the past year.
Tacoma's and Tukwila's curfew ordinances are still in effect, and
have experienced no challenges.
Member Brothers expressed his opposition to the curfew
ordinance, and Chair Barber spoke in favor of the curfew.
Motion by Vice Chair Lewis and second by Chair Barber to
recommend the City Council adopt Ordinance No. 5541.
MOTION CARRIED. 2-1.
B. Ordinance No. 5547
F3.15
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5467, the 2001 Budget
Ordinance, adopted December 18, 2000, and as amended by
Ordinance No. 5517, adopted February 20, 2001, and authorizing
the Mayor to accept Schedule "A" which relates to the City of
Auburn 2001 Budget additional appropriations and reallocation of
funds in various accounts in several funds pursuant to RCW
35A.33.120, and setting forth findings.
Acting Finance Director Coleman and Budget and Finance
Manager Hall presented Ordinance No. 5547, which amends the
2001 Budget Ordinance. The budget amendments include
adjusting beginning fund balances to actual balances and adjusting
appropriations in various funds. Committee members briefly
reviewed and discussed the budget amendments.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend the City Council adopt Ordinance No. 5547 as
modified to delete the Planning Department expenditures on page
1 of Schedule A to allow further review by the Planning and
Community Development Committee.
MOTION CARRIED UNANIMOUSLY. 3-0.
Finance Committee Minutes
for June 4, 2001
Page 4
C. Ordinance No. 5554
A3.8.23, F6.15
An Ordinance of the City Council of the City of Auburn,
Washington, establishing a Lodging Tax Advisory Committee for
the purpose of reviewing and commenting on the imposition and
levying of a lodging tax within the city of Auburn.
Acting Finance Director Coleman presented Ordinance No. 5554.
The ordinance establishes a Lodging Tax Advisory Committee for
the purpose of reviewing and recommending whether to impose a
lodging tax within the city. State law requires that the City establish
the committee and appoint its members. The Committee has forty-
five days to review and comment on the tax proposal.
Recommendations for committee appointments will be presented at
the next meeting.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend the City Council adopt Ordinance No. 5554.
D. Ordinance No. 5561
F6.15
An Ordinance of the City Council of the City of Auburn, Washington
levying a special excise tax of one percent on the sale or charge
made for the furnishing of lodging by any hotel, rooming house,
tourist court, motel or trailer camp, and the granting of any similar
license to use real property; establishing a special fund for the tax;
and providing penalties for nonpayment of the tax or violation of the
requirements of the tax.
Ordinance No. 5561 was withdrawn from the agenda.
V. DISCUSSION ITEMS
A. Eden Systems
Acting Finance Director Coleman reported on the status of the
accounting systems conversion. She had anticipated that the
payroll and human resources modules would begin conversion
later this month. However, due to unforeseen technical problems
with the general ledger and accounts payable conversions, further
module conversions may be delayed. To date, the
requisition/purchasing, accounts payable, general ledger, and
Finance Committee Minutes
for June 4, 2001
Page 5
budgeting modules have been converted. Other modules
scheduled for conversion are payroll/human resources, fixed
assets, cash receipting, and accounts receivable.
B. Water Fund
Acting Finance Director Coleman briefed the Committee on the
status of the Water Fund. She expressed concern that with the
current construction schedule and debt service requirements, the
current water rates are not sufficient to support the fund.
Alternatives include cutting back on the construction schedule
and/or increasing the utility rates. She also reported that the
Finance Department is currently auditing Interlocal Agreement No.
2 with Water District No. 111 and Covington Water District. She
reported that some of the funds collected from the partners may
need to be repaid to them. Acting Finance Director Coleman will
present further information to the Public Works Committee at their
next meeting.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:59 PM.
Approved the / ~day of June, 2001.
· ~'/)7//~-/~~,//----"' City Clerk
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