HomeMy WebLinkAbout06-18-2001 CITY OF AUBURN
FINANCE COMMITTEE
June 18,2001
MINUTES
I. CALL TO ORDER
Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council
Work Area located in the Mayor's Office. Members present included:
Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey
Brothers. Others present during the meeting included: Mayor Charles
Booth, Budget and Finance Manager Lee Hall, Economic Development
Manager AI Hicks, and Deputy City Clerk Cathy Richardson. Guests
present included Heidi Wood and Bill Peloza.
II. APPROVAL OF MINUTES
A. Minutes of the June 4, 2001 Finance Committee meeting.
Vice Chair Lewis moved and Member Brothers seconded to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 301889 through 302293 in the
amount of $2,221,160.33 and wire transfers in the amount of
$1,536,826.13.
2. Payroll
F4.9.2
Payroll check numbers 263213 to 263471 in the amount of
$606,896.04 and electronic deposit transmissions in the
amount of $709,706.36 for a grand total of $1,316,602.40 for
the pay period covering May 31, 2001 to June 13, 2001.
Finance Committee Minutes
for June 18, 2001
Page 2
B. Surplus Property
F4.6.1
1. Finance Department
City Council to authorize the surplus and disposal of the
following described items:
3 desks
1 desk extension
2. Police Department
City Council to authorize the surplus and disposal of the
following item:
Steno Chair, ID #021 120
C. Appointments
a) Lodging Tax Advisory Committee
A3.8.23
City Council to confirm the appointment of the following
individuals to the Auburn Lodging Tax Advisory Committee:
Name Term
David Kwok, Comfort Inn 12/03
Mary Blackwell, Microtel 12/02
Mike Morrisette, Chamber of Commerce 12/03
Jeffrey Bowe, SuperMall 12/02
David Allen Davis, Longhorn Restaurant 12/01
Councilmember to be determined 12/01
Economic Development Manager AI Hicks explained that legislation
requires that the Lodging Tax Advisory Committee has an equal number
of representatives from the entities being taxed and entities that benefit
from the collection of the tax. Mr. Hicks requested the Committee select
an additional appointee from the lodging industry or strike an appointee
from one of the benefiting entities, as well as selecting a Councilmember
to act as Chair.
Vice Chair Lewis moved and Member Brothers seconded forward the
recommendations for the Lodging Tax Advisory Committee to Council,
Finance Committee Minutes
for June 18, 2001
Page 3
adding Khara Litscher with Best Western Peppertree Inn as a
representative of the lodging industry and Councilmember Jeanne Barber
as an elected official representative.
MOTION CARRIED UNANIMOUSLY. 3-0.
Vice Chair Lewis moved and Member Brothers seconded to recommend
approval of the consent items as modified.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no Ordinances or Resolutions for Committee review.
V. DISCUSSION ITEMS
A. Initiative 747
Budget and Finance Manger Lee Hall distributed a copy of Initiative
747 and articles from Municipal Research relating to what local
government officials and employees can and can't do to support or
oppose an initiative. Ms. Hall indicated that Initiative 747 is likely to
be on the ballot this year according to Municipal Research. This
initiative limits the property tax increase to one percent per year. If
this initiative passes the City would experience a property tax
shortfall of $122,000 to $125,000. This does not include new
construction.
B. Program Funding
Mr. Hicks reported that Mr. Giomi will be moving forward with Pro
Courts Northwest Sports Center rather than the "O" Zone project.
Mr. Hicks displayed plans of the project for the sports center which
would include a fitness area, and basketball and volleyball areas
including high school, college', and NBA courts.
Mr. Hicks stated that Mr. Giomi is interested in negotiating a
contract with the City with regard to program hours. Mr. Giomi is
interested in selling 1,000 hours for $50 per hour and will be
meeting with Boeing for discussions with regard to providing fitness
facilities for their employees. Mr. Giomi would like to negotiate with
the Auburn Parks Department as well, prior to submitting his project
to his lending agent.
Finance Committee Minutes
for June 18, 2001
Page 4
Member Brothers requested fee comparisons with other like
facilities and also the cost involved in factoring this type of facility
into the community center.
Mr. Hicks requested Committee approval for Mr. Giomi to make his
· presentation to the Parks Department.
Committee members concurred.
C. SAM's Club Membership
Ms. Hall reported that the City has been approached by SAM's
Club with regard to offering free memberships for City employees.
SAM's Club has made a similar offer to other large employers
within the city. Ms. Hall has communicated with City Attorney
Michael Reynolds regarding the risk for an audit finding under the
Beneficial Interest laws. Mr. Reynolds stated that the risk would be
minimal. SAM's Club is proposing selecting ten employers within
the city with this offer.
Vice Chair Lewis requested the criteria used by SAM's Club in the
selection of employers prior to making a decision.
D. Budget Amendments
Ms. Hall reported that the next budget amendment for the Public
Works Department will be presented to Committee members at the
next Committee meeting.
E. Eden Conversion
Ms. Hall reported that the Eden conversion will go forward for
accounts receivable and fixed assets. Payroll will be postponed to
a later date.
F. Governmental Accounting Standards Board (GASB) 34
Ms. Hall reported that the GASB has set the accounting rules for
governments in this country since 1984. They have changed the
standards for governmental financial reporting. Ms. Hall attended a
presentation by Cities of Redmond, Lacey and Bellevue regarding
changing the reporting process to include the new reporting format.
Finance Committee Minutes
for June 18, 2001
Page 5
VI. ADJOURNMENT
Vice Chair Lewis moved and Member Brothers seconded to adjourn.
MOTION CARRIED UNANIMOUSLY. 3-0.
There being no further business to come before the Committee, the
meeting adjourned at 7:08 PM.
Approved the ~. y of July, 2001.
e ~rbe, Chair rdson, Deputy City Clerk
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