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HomeMy WebLinkAbout06-18-2001 CITY OF AUBURN FINANCE COMMITTEE June 18,2001 MINUTES I. CALL TO ORDER Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council Work Area located in the Mayor's Office. Members present included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey Brothers. Others present during the meeting included: Mayor Charles Booth, Budget and Finance Manager Lee Hall, Economic Development Manager AI Hicks, and Deputy City Clerk Cathy Richardson. Guests present included Heidi Wood and Bill Peloza. II. APPROVAL OF MINUTES A. Minutes of the June 4, 2001 Finance Committee meeting. Vice Chair Lewis moved and Member Brothers seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 301889 through 302293 in the amount of $2,221,160.33 and wire transfers in the amount of $1,536,826.13. 2. Payroll F4.9.2 Payroll check numbers 263213 to 263471 in the amount of $606,896.04 and electronic deposit transmissions in the amount of $709,706.36 for a grand total of $1,316,602.40 for the pay period covering May 31, 2001 to June 13, 2001. Finance Committee Minutes for June 18, 2001 Page 2 B. Surplus Property F4.6.1 1. Finance Department City Council to authorize the surplus and disposal of the following described items: 3 desks 1 desk extension 2. Police Department City Council to authorize the surplus and disposal of the following item: Steno Chair, ID #021 120 C. Appointments a) Lodging Tax Advisory Committee A3.8.23 City Council to confirm the appointment of the following individuals to the Auburn Lodging Tax Advisory Committee: Name Term David Kwok, Comfort Inn 12/03 Mary Blackwell, Microtel 12/02 Mike Morrisette, Chamber of Commerce 12/03 Jeffrey Bowe, SuperMall 12/02 David Allen Davis, Longhorn Restaurant 12/01 Councilmember to be determined 12/01 Economic Development Manager AI Hicks explained that legislation requires that the Lodging Tax Advisory Committee has an equal number of representatives from the entities being taxed and entities that benefit from the collection of the tax. Mr. Hicks requested the Committee select an additional appointee from the lodging industry or strike an appointee from one of the benefiting entities, as well as selecting a Councilmember to act as Chair. Vice Chair Lewis moved and Member Brothers seconded forward the recommendations for the Lodging Tax Advisory Committee to Council, Finance Committee Minutes for June 18, 2001 Page 3 adding Khara Litscher with Best Western Peppertree Inn as a representative of the lodging industry and Councilmember Jeanne Barber as an elected official representative. MOTION CARRIED UNANIMOUSLY. 3-0. Vice Chair Lewis moved and Member Brothers seconded to recommend approval of the consent items as modified. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS There were no Ordinances or Resolutions for Committee review. V. DISCUSSION ITEMS A. Initiative 747 Budget and Finance Manger Lee Hall distributed a copy of Initiative 747 and articles from Municipal Research relating to what local government officials and employees can and can't do to support or oppose an initiative. Ms. Hall indicated that Initiative 747 is likely to be on the ballot this year according to Municipal Research. This initiative limits the property tax increase to one percent per year. If this initiative passes the City would experience a property tax shortfall of $122,000 to $125,000. This does not include new construction. B. Program Funding Mr. Hicks reported that Mr. Giomi will be moving forward with Pro Courts Northwest Sports Center rather than the "O" Zone project. Mr. Hicks displayed plans of the project for the sports center which would include a fitness area, and basketball and volleyball areas including high school, college', and NBA courts. Mr. Hicks stated that Mr. Giomi is interested in negotiating a contract with the City with regard to program hours. Mr. Giomi is interested in selling 1,000 hours for $50 per hour and will be meeting with Boeing for discussions with regard to providing fitness facilities for their employees. Mr. Giomi would like to negotiate with the Auburn Parks Department as well, prior to submitting his project to his lending agent. Finance Committee Minutes for June 18, 2001 Page 4 Member Brothers requested fee comparisons with other like facilities and also the cost involved in factoring this type of facility into the community center. Mr. Hicks requested Committee approval for Mr. Giomi to make his · presentation to the Parks Department. Committee members concurred. C. SAM's Club Membership Ms. Hall reported that the City has been approached by SAM's Club with regard to offering free memberships for City employees. SAM's Club has made a similar offer to other large employers within the city. Ms. Hall has communicated with City Attorney Michael Reynolds regarding the risk for an audit finding under the Beneficial Interest laws. Mr. Reynolds stated that the risk would be minimal. SAM's Club is proposing selecting ten employers within the city with this offer. Vice Chair Lewis requested the criteria used by SAM's Club in the selection of employers prior to making a decision. D. Budget Amendments Ms. Hall reported that the next budget amendment for the Public Works Department will be presented to Committee members at the next Committee meeting. E. Eden Conversion Ms. Hall reported that the Eden conversion will go forward for accounts receivable and fixed assets. Payroll will be postponed to a later date. F. Governmental Accounting Standards Board (GASB) 34 Ms. Hall reported that the GASB has set the accounting rules for governments in this country since 1984. They have changed the standards for governmental financial reporting. Ms. Hall attended a presentation by Cities of Redmond, Lacey and Bellevue regarding changing the reporting process to include the new reporting format. Finance Committee Minutes for June 18, 2001 Page 5 VI. ADJOURNMENT Vice Chair Lewis moved and Member Brothers seconded to adjourn. MOTION CARRIED UNANIMOUSLY. 3-0. There being no further business to come before the Committee, the meeting adjourned at 7:08 PM. Approved the ~. y of July, 2001. e ~rbe, Chair rdson, Deputy City Clerk f:\clerk~finance~fca~O01 fcm06-18