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Home My WebLink About07-02-2001 CITY OF AUBURN FINANCE COMMITTEE July 2, 2001 MINUTES I. CALL TO ORDER Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council Work Area located in the Mayor's Office. Members present included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey Brothers. Others present during the meeting included: Mayor Charles Booth, Acting Finance Director Shelley Coleman, Personnel Director Brenda Heineman, City Engineer Dennis Dowdy, Grant Accountant Lanny Pettijean, and City Clerk Danielle Daskam. Guests present included Bill Peloza, David Ondik, and Randy Young of Henderson and Young. The meeting was tape recorded. II. APPROVAL OF MINUTES A. Minutes of the June 18, 2001 Finance Committee meeting. Vice Chair Lewis moved and Member Brothers seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 302294 through 302638 in the amount of $1,572,530.14 and dated July 2, 2001. 2. Payroll F4.9.2 Payroll check numbers 263472 to 263686 in the amount of $347,531.78 and electronic deposit transmissions in the amount of $705,094.09 for a grand total of $1,052,625.87 for the pay period covering June 14, 2001 to June 27, 2001. Finance Committee Minutes for July 2, 2001 Page 2 B. Surplus Property F4.6.1 1. Police Department City Council to authorize the surplus and disposal of the following described property: One file cabinet, City of Auburn ID #021070 One computer terminal, City of Auburn ID #021540 One 3 X 5 card file cabinet, no ID Two 4 drawer file cabinets, no ID One storage cabinet, no ID 2. Public Works Department City Council to authorize the surplus and disposal of the following described vehicles: Vehicle # Description VIN # Fixed Asset # 6803A 1992 Chevrolet Suburban 1GNGK26K5NJ5349063 55000 6803A F040A 1991 Chevrolet Suburban 1GNGV26K2MF109042 55000 F040A 6201A Pontiac Sunbird, 1990 1G2JB54KXL7573589 55000 6201A 6101D Chevrolet Lumina, 1990 285WB3523VK568187 55000 61014 P062A Kawasaki Motorcycle, 1986 JKAKZCP24GB503725 55000 P062A P062B Kawasaki Motorcycle, 1995 2DADZCP22SB513338 55000 P062B P060B 1993 GO-4, 3 Wheel Scooter 2W9MPK638NP044270 55000 P60B 6709B 1993 GMC Sonoma Pickup 1GTCS 19ZP0526644 55000 6709B P022E 1998 Ford Crown Victoda 2FAFP71W5WX144080 55000 P022E P023E 1998 Ford Crown Victoria 2FALP71W9WX144079 55000 P023E P024E 1998 Ford Crown Victoria 2FAFP71WTVVX144081 55000 P024E 6001A 1989 Chevrolet S-10 Pickup 1GCCS14E3K2194758 55000 6001A P042D 1997 Ford Crown Victoria 2FALP71W9VX126666 55000 P042D Motion by Vice Chair Lewis, second by Member Brothers to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5562 F3.15 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5467, the 2001 Budget Ordinance, as amended by Ordinance Nos. 5517 and 5547 and authorizing the Mayor to accept Schedule "A" which relates to the City of Auburn 2001 Budget reallocation of funds in various Finance Committee Minutes for July 2, 2001 Page 3 accounts in several funds pursuant to RCW 35A.33.120, and setting forth findings. Acting Finance Director Coleman presented Ordinance No. 5562. Ordinance No. 5562 provides for budget amendments for proprietary funds and public works funds. The budget amendments have been presented to other appropriate Council committees for review. Member Brothers requested a summary of the Arterial Street (102) Fund. Ms. Coleman explained that some of the Arterial Street Fund capital projects are not progressing as fast as anticipated at the time of the 2001 Budget preparation and adoption. The primary project in the Fund is the South 277th Grade Separation Project. Approximately $17 million was budgeted this year for the project. The budget amendment would revise the budgeted amount for the project this year at approximately $5 million with $12 million carried over to next year. In response to questions from Member Brothers regarding $500,000 budgeted for pavement preservation, City Engineer Dowdy responded that approximately $266,000 will be spent on 21st Street SE repaving and the remainder will be used for repaving A Street south of Main Street. Mr. Dowdy stated there is an annual street budget for maintenance and repair and street lighting in the amount of $1 million, which is funded through motor vehicle fuel tax and other general tax revenues. There is no budget for major restoration of surface streets. Mr. Dowdy explained that the experimental crosswalk program in the amount of $20,000 is being eliminated from the budget at this time. A reevaluation of the project led staff to recommend postponing the project. Motion by Vice Chair Lewis, second by Member Brothers to recommend adoption of Ordinance No. 5562. MOTION CARRIED UNANIMOUSLY. 3-0. Finance Committee Minutes for July 2, 2001 Page 4 B. Resolution No. 3369 A4.9.6 A Resolution of the City Council of the City of Auburn, King County, Washington, authorizing the execution of an Agreement between the City of Auburn and Allied Credit Companies and AllianceOne, Inc., to provide collection services for the Auburn Municipal Court. Personnel Director Heineman presented Resolution No. 3369 authorizing an Agreement with Allied Credit Companies for collection services for the municipal court. Ms. Heineman pointed out that page 2, paragraph 7.a, second line of the Agreement contains a scrivener's error. The 14% collection fee should read "24%". Motion by Vice Chair Lewis, second by Member Brothers to recommend Council adopt Resolution No. 3369. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Capital Facilities Plan Acting Finance Director Shelley Coleman introduced Randy Young of Henderson Young and Company to discuss the Capital Facilities Plan. Mr. Young explained that he is soliciting the Committee members' input on the preferred process for reviewing over $200 million in requests and suggestions from staff for capital improvements. Mr. Young presented Committee members with a summary sheet of the projects and revenue sources. Mr. Young reviewed the components of the summary sheet with the Committee members. The summary sheet (or scorecard) would be used in advance of the Capital Facilities Plan (CFP) and budget workshop(s) by Councilmembers to provide feedback to the Mayor, Council and staff. The results of the summary sheet/scorecard would be summarized in advance of the Council CFP and budget workshops. Committee members recommended changes to some of the column titles. The column heading "Committed" would be changed Finance Committee Minutes for July 2, 2001 Page 5 to read "Funded". The column heading "Emergency or Required" would be changed to read "Emergency/Legally Mandated". Vice Chair Lewis also recommended adding subsets for items that have multiple projects, such as the Downtown Plan. Acting Finance Director Coleman suggested utilizing the revenue scorecard to identify new sources of revenue only. B. Sam's Club - Free Membership Personnel Director Heineman asked the Committee members for their opinion on Sam's Club offer for fee memberships for City of Auburn employees. Sam's Club's offer was discussed in more detail at the June 18, 2001 Committee meeting. Sam's Club is offering free memberships for employees of other large employers within the city. Ms. Heineman reported that the Municipal Research and Services Center and the City Attorney indicate there is no law to prohibit acceptance of such an offer. Committee members did not express any objection. C. Ordinance No. 5566 An Ordinance of the City Council of the City of Auburn, Washington, creating a Human Resources Department, and setting forth the duties of the Director of Human Resources, and establishing duties of the Human Resources Department. Due to time constraints, discussion of this item was postponed until the next regular meeting. D. Ordinance - City Appointive Officers An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code 2.03.040 to identify specific city appointive officers and requiring the majority of all City Council members to approve the appointments. Due to time constraints, discussion of this item was postponed until the next regular meeting. Finance Committee Minutes for July Z, 2001 Page 6 VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:29 PM. Approved the day of July, 2001. t ~~arber, Chair Danielle Daskam, City Clerk f:\clerk\finance\fca~001 fcm07-02. doc