HomeMy WebLinkAbout08-06-2001 CITY OF AUBURN
FINANCE COMMITTEE
August 6, 2001
MINUTES
I. CALL TO ORDER
Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council
Work Area located in the Mayor's Office. Members present included:
Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey
Brothers. Others present during the meeting included: Mayor Charles
Booth, Acting Finance Director Shelley Coleman, Personnel Director
Brenda Heineman, Parks and Recreation Director Dick Deal, Senior
Center Supervisor Cheryl Sallee, and City Clerk Danielle Daskam. Guests
present included Barbara Derda, Mike Morrissette of the Chamber of
Commerce, and Jeff Bowe representing the SuperMall of the Great
Northwest. The meeting was tape recorded.
II. APPROVAL OF MINUTES
A. Minutes of the July 16, 2001 Finance Committee meeting.
Vice Chair Lewis moved and Member Brothers seconded to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 302966 through 303582 in the
amount of $1,894,889.69.
2. Payroll
F4.9.2
Payroll check numbers 263893 to 264111 in the amount of
$332,058.47 and electronic deposit transmissions in the
amount of $760,485.71 for a grand total of $1,092,544.18 for
the pay period covering July 12, 2001 to July 31, 2001.
Finance Committee Minutes
for August 6, 200'1
Page 2
B. Surplus Property
F4.6.1
1. Police Department
City Council to authorize the surplus and disposal of the
following described property:
One (1) Ricoh FAXOOL fax machine Serial No. 41200877
City ID #0012100046
Motion by Vice Chair Lewis, second by Member Brothers to
approve Items III.A and III.B of the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Purchase and Sale Agreement
A3.13.4
City Council to authorize the Mayor to execute a Land Purchase
and Sale Agreement for the acquisition of land for potential future
fire station site.
D. Amendment to Henderson, Young & Company
Finance Committee to approve the contract amendment with
Henderson, Young & Company for the update of the Capital
Facilities Plan.
Vice Chair Lewis moved and Member Brothers seconded to
recommend approval of Items III.C and III.D of the consent agenda.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5566
A4.0
An Ordinance of the City Council of the City of Auburn,
Washington, creating a Human Resources Department, setting
forth the duties of the Director of Human Resources and
establishing duties of the Human Resources Department.
Finance Committee Minutes
for August 6, 2001
Page 3
Vice Chair Lewis moved and Member Brothers seconded to
recommend Council approval of Ordinance No. 5566.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Ordinance No. 5561
An Ordinance of the City Council of the City of Auburn,
Washington, levying a special excise tax of one percent on the sale
or charge made for the furnishing of lodging by any hotel, rooming
house, tourist court, motel or trailer camp, and the granting of any
similar license to use real property; establishing a special fund for
the tax; and providing penalties for nonpayment of the tax or
violation of the requirements of the tax.
Acting Finance Director Coleman presented Ordinance No. 5561
which will implement a special excise tax of one percent on lodging
in the city of Auburn. The tax is applicable to all businesses
providing lodging regardless of the number of units. The
ordinance, if passed, would be forwarded to the State for
implementation effective October 1, 2001.
Vice Chair Lewis moved and Member Brothers seconded to
recommend approval of Ordinance No. 5561.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Resolution No. 3378
A4.1.2
A Resolution of the City Council authorizing the City of Auburn to
sponsor Water District #11 l's request for application to join the
Association of Washington Cities (AWC) Employee Benefit Trust as
a non-city entity.
Vice Chair Lewis moved and Member Brothers seconded to
recommend approval of Resolution No. 3378.
MOTION CARRIED UNANIMOUSLY. 3-0.
Finance Committee Minutes
for August 6, 2001
Page 4
V. DISCUSSION ITEMS
A. Ordinance Establishing Appointive Officers
Personnel Director Heineman reviewed information relating to a
proposed ordinance establishing the appointive officers for the City.
The purpose of the ordinance is to provide consistency with
appointment and Council confirmation of City officers. The current
code specifies Council confirmation for some City officers, but not
all. The proposed ordinance would formally establish current
practice.
In response to questions from Member Brothers, Personnel
Director Heineman explained that the position of Executive
Assistant would replace the position identified in the code as Chief
Administrative Officer. She believes that the position should be
renamed since the City of Auburn has the Council/Mayor form of
government. The Executive Assistant to the Mayor would be an
administrative position and not a clerical position. Ms, Heineman
agreed to provide a copy of the proposed job description for
Executive Assistant at the next meeting.
B. Senior Center Renovation Project Number C0016
Parks and Recreation Director Deal and Senior Center Supervisor
Cheryl Sallee presented the Committee with a status update for the
Senior Center Renovation Project. Mr. Deal explained that the
project is slightly behind schedule and over budget. Ms. Sallee
presented a handout which indicated that the center would be
substantially complete by August 17 with staff moving into the
facility the week of August 27. A dedication ceremony is slated for
Monday, September 10, 2001.
The handout also included information on revenues and
expenditures anticipated on November 17, 2000 compared to
current estimates. She noted that the capital campaign
successfully raised $200,000 for the project. However, the project
budget has increased since construction began by approximately
six percent. The increase is due to change orders for unanticipated
structural problems with the existing facility, design issues and
changes in equipment. Mr. Deal explained that the project had a
five percent contingency but change orders are anticipated to go
Finance Committee Minutes
for August 6, 2001
Page 5
beyond that amount. Change orders consist of additional work
related to asbestos removal, material rot, soil conditions, and
HVAC.
C. Brannan Park Improvements, Sport Field #1 Relighting Project
Number C9062
Parks and Recreation Director Deal presented information related
to the Brannan Park field relighting project. The new system is
complete. However, when the contractor dug holes for the
concrete pole bases, he encountered severe groundwater at a
shallow depth. As a result, the contractor had to redesign the
footings for an additional cost of $22,000; raising the project budget
from $160,000 to $182,000.
D. Dykstra Park Footbridge
Parks and Recreation Director Deal announced that the Dykstra
Footbridge is closed due to safety concerns. Mr. Deal stated that
the bridge was constructed by a developer in the 1960's and
dedicated to the City. The bridge was constructed with untreated
wood and has required major repairs over the years. The railing on
the bridge is in disrepair and its replacement was scheduled for
later this year. However, other areas of the bridge now show signs
of deterioration and unsafe conditions. A structural engineer will be
engaged as soon as possible to inspect the bridge and determine
whether it can be reopened. Mr. Deal estimates the cost to replace
the railing and an existing support beam to be approximately
$50,000. He hopes to bring additional information to the
Committee next week.
Mr. Deal pointed out that if the Tacoma 5 Pipeline Project is ever
completed, part of the mitigation for the project to come through the
golf course consists of construction of a footbridge. Mr. Deal
recommended locating that footbridge in Brannan Park connecting
to Isaac Evans.
Finance Committee Minutes
for August 6, 2001
Page 6
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:03 PM.
0 d of August, 2001.
Approved the ~ :/ay
ne Barber, Chair Danielle Daskam, City Clerk
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