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Home My WebLink About09-04-2001 CITY OF AUBURN FINANCE COMMITTEE September 4, 2001 MINUTES I. CALL TO ORDER Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council Work Area located in the Mayor's office. Members present included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey Brothers. Others present during the meeting included: Mayor Charles Booth, Budget and Finance Manager Lee Hall, Employee Relations and Compensation Manager John Fletcher, City Engineer Dennis Dowdy, IS Administrator Lorrie Rempher Assistant Fire Chief Russ Vandver and City Clerk Danielle Daskam. Guests present included Heidi Wood and Bill Peloza. The meeting was tape recorded. II. APPROVAL OF MINUTES A. Minutes of the August 20. 2001 Finance Committee meeting. Vice Chair Lewis moved and Member Brothers seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check number 303979 in the amount of $46,472.90 dated August 28, 2001; and claims check numbers 303960 through 304284 in the amount of $1,901,034.62 dated September 4, 2001. 2. Payroll F4.9.2 Payroll check numbers 264325 to 264528 in the amount of $322,434.69 and electronic deposit transmissions in the amount of $764,079.48 for a grand total of $1,086,514.17 for the pay period covering August 16, 2001 to August 29, 2001. Finance Committee Minutes for September 4, 2001 Page 2 Committee members reviewed claims and payroll vouchers and briefly discussed claims voucher number 304040 regarding intern compensation. Vice Chair Lewis moved and Member Brothers seconded to approve claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. B. Surplus Property F4,6.1 1. Public Works Department City Council to authorize the surplus and disposal of the following described property: Vehicle # Description VIN # Fixed Asset # P024D 1996 Ford Crown Victoria 2FALP71W3TX170692 55000 P024D P03 1A 1996 Ford Crown Victoria 2FALP71W9TXI70695 55000 P031A P034C 1996 Ford Crown Victoria 2FALP71W3SXI82419 55000 P034C PI00A 1988 Ford Aerostar Van IFMCA11UOKZA00964 55000 PD100 6904B 1991 John Deere Backhoe TO51 OCG771466 55000 6904B 6916A 1994 Tractor/Mower BD64676 55000 6916A City Engineer Dennis Dowdy explained that the vehicles and equipment requested for surplus are included in this year's budget for replacement. Vice Chair Lewis moved and Member Brothers seconded to approve the surplus property. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5583 A4.5.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code 2.03.030 to eliminate the positions of Chief Administrative Officer and Assistant Administrative Officer as Mayoral appointive positions. Finance Committee Minutes for September 4, 2001 Page 3 Employee Relations and Compensation Manager Fletcher presented Ordinance No. 5583. Mr. Fletcher explained that the Ordinance follows previous Committee discussion regarding the proposal to amend Auburn City Code. The Ordinance would eliminate the positions of chief administrative officer and assistant administrative officer from Auburn City Code 2.03.030. The current Code is in conflict since it also designates the Mayor as Chief Administrative Officer. The Ordinance also includes reference to the appointment of an Executive Assistant to the Mayor, if so provided by ordinance or charter. The position of Executive Assistant to the Mayor would be appointed by the Mayor and confirmed by the Council. Vice Chair Lewis moved and Chair Barber seconded to recommend Council adopt Ordinance No. 5583. Member Brothers moved to amend Ordinance No. 5583 to strike paragraph 4 on page I and strike Section 1 located on page 2. There was no second. MOTION CARRIED. 2-1. Member Brothers voted no. B. Ordinance No. 5584 A4.5.2 An Ordinance of the City Council of the City of Auburn, Washington, creating the position of Executive Assistant to the Mayor and setting forth the duties of the position. Employee Relations and Compensation Manager John Fletcher presented Ordinance No. 5584 which would create the position of Executive Assistant to the Mayor and sets for the duties of the position. Vice Chair Lewis moved and Chair Barber seconded to recommend City Council approval of Ordinance No. 5584. Member Brothers stated he opposes the Ordinance because it establishes a Deputy Mayor or City Manager position without input from the public and adds additional staff cost. Mr. Fletcher explained that the position was not written as a Deputy Mayor position. Finance Committee Minutes for September 4, 2001 Page 4 Mayor Booth noted that the position would not exist unless it is funded. Vice Chair Lewis commented that the position of Chief Administrative Officer had the potential for a higher pay category than that of the proposed position of Executive Assistant to the Mayor. He acknowledged that position would not exist unless funded by the Council through adoption of the budget. Chair Barber spoke in favor of recommending adoption of the Ordinance. Mayor Booth estimated the cost of the position would be approximately $85,000 plus benefits per year compared to a Chief Administrative Officer at $120,000 plus benefits. Vice Chair Lewis requested verification of the cost of the position. Vice Chair Lewis withdrew his motion to recommend Council approval of Ordinance No. 5584. Vice Chair Lewis moved and Member Brothers seconded to table Ordinance No. 5584. MOTION CARRIED UNANIMOUSLY. 3-0. Committee members requested additional information on the salary range and cost of benefits for the proposed position of Executive Assistant to the Mayor. C. Ordinance No. 5585 A4.5.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code 2.03.040 to identify specific City appointive officers and requiring the majority of all City Council members to approve the appointments. Vice Chair Lewis moved and Chair Barber seconded to recommend Council adopt Ordinance No. 5585. Member Brothers moved and Vice Chair Lewis seconded to strike the words "Executive Assistant to the Mayor" from Ordinance No. 5585. Finance Committee Minutes for September 4, 2001 Page 5 MOTION TO AMEND CARRIED UNANIMOUSLY. 3-0. THE MAIN MOTION, AS AMENDED, CARRIED UNANIMOUSLY. 3-0. D. Ordinance No. 5586 F3.~5 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5467, the 2001 Budget Ordinance, as amended by Ordinance Nos. 5517, 5547, and 5562 and authorizing the Mayor to accept Schedule "A" which relates to the City of Auburn 2001 Budget for additional appropriations in the General Fund pursuant to RCW 35A.33,120, and setting forth findings. Ordinance No. 5586 amends the 2001 Budget Ordinance to provide for funding to hire and outfit three additional fire fighters to provide fire and life safety services in the South Lea Hill Annexation area. Mayor Booth reported that he has received a letter from Fire District 44 which appears to challenge the process used to inform the District of the City of Auburn's intent to take over the provision of fire and emergency service in the South Lea Hill Annexation Area. The District maintains that the notification to terminate the Agreement for Fire and Life Safety Services was given by the City in a letter written last week regarding hiring of City fire fighters to cover the annexation area and inquiring whether District 44 planned to lay-off any King County firefighters as a result of the City taking over the Lea Hill area. As a result, the District maintains that the City cannot assume service in the area until the end of February 2002. Assistant Fire Chief Vandver reported that the state fire academy begins next week. He proposed hiring two entry-level fire fighters at this time to ensure their enrollment in the fire academy at the earliest possible time. The third fire fighter position would be filled through a lateral transfer later this year. Finance Committee Minutes for September 4, 2001 Page 6 Committee members also discussed the requirements under Washington Administrative Code regarding assumption of fire districts and potential lay-off of district personnel. The Committee deferred action on the Ordinance to the full City Council due to potential litigation and personnel issues. V. DISCUSSION ITEMS A. Computer Upgrade Due to time constraints, discussion of computer upgrades was postponed to a future meeting. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:23 PM. Approved the//~Y"~' day of September, 2001. f:\clerk\~nance\fca~001 fcm09-04.doc