HomeMy WebLinkAbout09-17-2001 CITY OF AUBURN
FINANCE COMMITTEE
September 17, 2001
MINUTES
I. CALL TO ORDER
Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council
Work Area located in the Mayor's office. Members present included:
Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey
Brothers. Others present during the meeting included: Mayor Charles
Booth, Finance Director Shelley Coleman, Budget and Finance Manager
Lee Hall, Human Resources Director Brenda Heineman, Planning and
Community Development Director Paul Krauss, Public Works Director
Christine Engler and City Clerk Danielle Daskam. Guests present
included Mike Weekley and Bill Peloza. The meeting was tape recorded.
II. APPROVAL OF MINUTES
A. Minutes of the September 4, 2001 Finance Committee meeting.
Vice Chair Lewis moved and Member Brothers seconded to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 304285 through 304610 in the
amount of $2,554,787.83 dated September 17, 2001; and
wire transfers in the amount of $676,765.48.
2. Payroll
F4.9.2
Payroll check numbers 264529 to 264717 in the amount of
$531,193.10 and electronic deposit transmissions in the
amount of $759,721.85 for a grand total of $1,290,914.95 for
the pay period covering August 30, 2001 to September 12,
2001.
Finance Committee Minutes
for September 17, 2001
Page 2
Committee members reviewed claims and payroll vouchers.
Vice Chair Lewis moved and Member Brothers seconded to
approve claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no ordinances or resolutions for Committee review.
V. DISCUSSION ITEMS
A. Equipment Rental Budget
Public Works Director Engler presented the proposed Equipment
Rental budget for 2002. Equipment Rental procures and maintains
nearly all of the City's rolling stock and major pieces of equipment.
Additionally, Equipment Rental provides all clerical and
recordkeeping services for the operating divisions and the central
stores. Referring to the capital outlays support budget work forms,
Ms. Engler noted that all listed vehicles and equipment identified
with an equipment number are scheduled for replacement in the
upcoming year. The remaining two items represent the security
access control system and a program improvement for an
equipment rental service truck. The service truck will enable staff
to go off site to service or pick up disabled vehicles and/or deliver
them. Ms. Engler estimated that the vehicle would pay for itself in
9.2 years. Committee members briefly discussed alternatives to
purchasing a new service vehicle.
B. Employee Assistance Program
Human Resources Director Heineman announced that the City has
changed the vendor for the provision of the employee assistance
program. The terminated vendor, Magellan Behavioral Health,
increased their fees substantially. The new employee assistance
program will be provided by a current insurance provider, Regence
Blue Shield, through the Association of Washington Cities Benefit
Trust.
Member Brothers questioned the total cost for the program. Ms.
Heineman stated the change in provider will reduce the program
cost by $6,000 per year. Member Brothers requested Ms.
Finance Committee Minutes
for September 17, 2001
Page 3
Heineman provide the total annual cost of the program at the next
meeting.
C. Association of Washington Cities Fmployee Benefit Survey
Human Resources Director Heineman reported that the City
received a survey from the Association of Washington Cities
regarding the City's provision or intent to provide domestic partner
benefits. The City has not provided domestic partner benefits in
the past. Committee members indicated no interest in pursuing
domestic partner benefits.
D. Jail Negotiations Oversight Group (JNOG)
Human Resources Director Heineman reviewed her memo
addressed to Mayor Booth dated September 10, 2001 regarding
JNOG. Ms. Heineman is the City's representative on a group of
twenty-nine cities that are negotiating with King County regarding
jail fees.
In the first negotiating session, the cities raised two legal issues on
the County's principals. The first issue relates to King County's
intent to charge differentiating rates depending on the length of the
person's sentence. The second issue relates to the favored nation
clause. The City of Seattle was the only city given 18 months
before their rates change, while the remaining cities were given to
the end of the year.
Ms. Heineman reported that the County intends to raise the jail
rates by 10.4% effective January 1, 2002 if an agreement has not
been reached. The oversight group believes that insufficient
justification has been given for the County's temporary rate
increase.
Following discussion, Ms. Heineman agreed to provide a history of
the jail fees to the Committee members.
E. Probation/Treatment Summary
Human Resources Director Heineman reviewed the
Probation/Treatment Summary dated August 31, 2001 contained in
the agenda packet. Ms. Heineman reported that although there
have been a few repeat offenders, the program is working from a
financial standpoint thus far.
Finance Committee Minutes
for September 17, 2001
Page 4
F. Chamber of Commerce Ieadership Institute
Human Resources Director Heineman reported that the City has
been sponsoring City employees to participate in the Chamber of
Commerce Leadership Institute with the employee required to pay
$150 of the $900 tuition cost. It recently came to her attention that
a Police Department employee, who successfully completed the
program, was reimbursed for the $150 tuition cost through the
department budget. It has not been past practice to reimburse
employees who have completed the institute. Ms. Heineman
requested Committee recommendation on whether to reimburse
employees for their portion of the tuition upon completion of the
institute's program. It was consensus of the Committee to
reimburse the employee's portion of tuition upon successful
completion of the program.
G. Transit Station Retail Space Marketing Brochure
Planning and Community Development Director Krauss presented
Committee members with a proposed contract with Integrus
Architecture (the parking garage architect) to provide graphic
materials for a marketing brochure for the retail space at the transit
station. Mr. Krauss anticipates that Sound Transit will contribute
$3,500 towards the cost of the brochure. Mr. Krauss requested
authorization to enter into the agreement and utilize the Downtown
Fund to pay for the full $9,800 cost of the brochure development.
The cost would ultimately be recovered from rental of the retail
space.
Committee members expressed concern with the costs outlined by
Integrus. Committee members requested that Mr. Krauss obtain
quotes from two other architects to verify the amounts quoted by
Integrus for the sketch and rendering. Committee members also
requested information on the printing costs.
Finance Committee Minutes
for September 17, 2001
Page 5
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:20 PM.
Approved the// day of October, 2001.
'~ea~ne Barber, (~hair Danielle Daskam, City Clerk
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