HomeMy WebLinkAbout10-01-2001 CITY OF AUBURN
FINANCE COMMITTEE
October 1, 2001
MINUTES
I. CALL TO ORDER '
Chair Jeanne Barber called the meeting to order at 6:00 PM in the Council
Work Area located in the Mayor's office. Members present included:
Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey
Brothers. Others present during the meeting included: Mayor Charles
Booth, Finance Director Shelley Coleman, Budget and Finance Manager
Lee Hall, Employee Relations and Compensation Manager John Fletcher,
Planning and Community Development Director Paul Krauss, City
Attorney Michael J. Reynolds, Assistant City Attorney Judith Ausman,
Parks and Recreation Director Dick Deal, IS Administrator Lorrie
Rempher, and City Clerk Danielle Daskam. Guests present included Mike
Weekley and Bill Peloza. The meeting was tape recorded.
II. APPROVAL OF MINUTES
A. Minutes of the September 17, 2001 Finance Committee meeting.
Vice Chair Lewis moved and Member Brothers seconded to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 304611 through 304992 in the
amount of $1,407,877.96 and dated October 1, 2001.
2. Payroll
F4.9.2
Payroll check numbers 264718 to 264891 in the amount of
$314,862.16 and electronic deposit transmissions in the
amount of $761,254.52 for a grand total of $1,076,116.68 for
the pay period covering September 13, 2001 to September
26, 2001.
Finance Committee Minutes
for October 1,2001
Page 2
Committee members reviewed claims and payroll vouchers.
Vice Chair Lewis moved and Member Brothers seconded to
approve claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Surplus Property
The Finance Departmenrs request to surplus various
computer equipment was removed from the agenda.
1. Police Department
City Council to authorize the surplus and disposal of
twenty-three (23) wall panels which are of no further
use to the Police Department.
Vice Chair Lewis moved and Member Brothers
seconded to approve Police Department surplus
property.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no ordinances or resolutions for Committee review.
V. DISCUSSION ITEMS
A. 2002 Preliminary Budget Departmental Committee Discussion
Finance Director Shelley Coleman presented the 2002 Preliminary
Budgets for the following departments.
1. Mayor/Councill
Council salaries changed for Mayor Pro Tem and Council
positions whose terms are effective January 1, 2002. The
Mayor's budget includes 100% of the Intergovernmental
Affairs Manager, which is currently a contract position.
Finance Committee Minutes
for October 1, 2001
Page 3
2. Personnel
The Personnel Budget includes a Probation Assistant as a
recommended program improvement in the amount of
$44,500. Also included is $443,500 in probation drug and
alcohol treatment program costs.
3. Legal
Assistant City Attorney Judith Ausman presented the Legal
Department budget. The City Clerk's off-site storage costs
are increased to $11,000. The outside counsel costs are
increased to $85,000.
4. Finance
Finance Director Coleman gave a brief overview of the
Finance Department budget. The 2002 Budget includes a
program improvement to add a Network Analyst in the
amount of $59,000; $10,000 to purchase a folder/stuffer
machine; the recovery of city-wide supplies, postage,
copiers, computer and telephone costs from proprietary
funds; and includes several information systems
improvements and upgrades as identified in the agenda
packet.
IS Administrator Lorrie Rempher displayed a sample of the
new computers that are being installed to upgrade computer
stations. The new Dell computer has more power and is
smaller in size than the full size tower that employees
currently use. The new computers are purchased utilizing
the state contract.
B. City Hall Security System
Finance Director Coleman presented the Committee with
information on a proposed centralized security system for City Hall
including ID badges for staff. The proposed system would combine
an ID badge and internal door security and access into one key
card. The software can be configured to record all accesses by
employee.
Finance Committee Minutes
for October 1,2001
Page 4
Vice Chair Lewis recommended installing keypad door entry on
doors for particular departments, but recommended against the full
card key entry and security system as proposed.
Planning and Community Development Director Krauss spoke in
favor of issuing employee ID badges regardless of whether a
security system is implemented.
Member Brothers expressed support for issuing employee ID
badges and implementing a centralized security system.
Parks and Recreation Director Deal spoke in favor of a card key
entry system, that would eliminate the need to change locks when
a key is lost or stolen.
Assistant City Attorney Ausman spoke in favor of a security system
as a risk management tool.
Vice Chair Lewis suggested taking a step by step approach, by
issuing ID badges and installing keypad entry systems on certain
department accesses.
Mayor Booth expressed support for employee ID badges.
Member Brothers requested that staff prepare a cost estimate on
the key pad system as well as a more elaborate security system,
and any other system that may fall in between.
Chair Barber requested that staff bring back the ID badge and
security system issue at a future meeting.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:44 PM.
fi\clerk\finance\fca~2OOlfcmlO-01 .doc