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HomeMy WebLinkAbout11-05-2001 CITY OF AUBURN FINANCE COMMITTEE November 5, 2001 MINUTES I. CALL TO ORDER Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council Work Area located in the Mayor's office. Members present included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey Brothers. Others present during the meeting included: Mayor Charles Booth, Finance Director Shelley Coleman, Planning and Community Development Director Paul Krauss, Human Resources Director Brenda Heineman, Employee Relations and Compensation Manager John Fletcher, Fire Chief Bob Johnson, Assistant Fire Chief Russ Vandver, Battalion Chief Mike Gerber, City Attorney Michael J. Reynolds, and City Clerk Danielle Daskam. Guests present included Mel Blackstone and Mike Bartunek of the DLR Group. The meeting was tape recorded. II. APPROVAL OF MINUTES A. Minutes of the October 15, 2001 Finance Committee meeting. Vice Chair Lewis moved and Member Brothers seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 305387 through 305819 in the amount of $1,702,855.46 and dated November 5, 2001. 2. Payroll F4.9.2 Payroll check numbers 265059 to 265221 in the amount of $294,409.71 and electronic deposit transmissions in the amount of $738,622.62 for a grand total of $1,033,032.33 for the pay period covering October 11, 2001 to October 31, 2001. Finance Committee Minutes for November 5, 2001 Page 2 B. Surplus Property 1. Finance Department City Council to authorize the surplus and disposal of three (3) desks and one (1) file cabinet which have no further use. C. Call for Public Hearing 1. 2002 Budget F3.15 City Council to call for a public hearing to be held December 3, 2001 to receive public comment on the 2002 Final Budget. Vice Chair Lewis moved and member Brothers seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5598 F6.6.3, F3.16 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the levy of regular property taxes by the City of Auburn for collection in 2002, representing an increase over regular property taxes levied for collection in 2001. Finance Director Coleman presented Ordinance No. 5598, which sets the property tax levy for 2002. The tax levy is set at the Implicit Price Deflator rate of 1.89%. The difference between the potential effect of Initiative 747 and the IPD is approximately $100,000. Vice Chair Lewis moved and Member Brothers seconded to recommend Council approval of Ordinance No. 5598. MOTION CARRIED UNANIMOUSLY. 3-0. Finance Committee Minutes for November 5, 2001 Page 3 V. DISCUSSION ITEMS A. Prototypical Fire Station Update For clarification of these minutes, the presentation on the prototypical fire station occurred immediately following the call to order. Mr. Mel Blackstone of DLR Group, the City's consultant for design of a third fire station, presented the Committee with a draft final report dated October 2001. He was accompanied by an associate, Mike Bartunek, the design principal for the project. Mr. Blackstone reported the report was completed with extensive input from the Auburn Fire Department and review by Planning Director Krauss. The prototypical fire station is an 11,111 gross square foot structure consisting of a single level and partial mezzanine. It is a prototype intended to be adapted three or four times. The design includes drive through apparatus bays to accommodate six various pieces of apparatus, including a ladder apparatus. The residential component includes space for a captain, two fire fighters associated with an aid unit, and two-three fire fighters associated with an engine company. The design includes a small training room adjacent to the public entry. Mr. Blackstone reviewed the three different configurations for the apparatus bay (contained on pages 15-17 of the report). Mr. Bartunek discussed the site adaptation of the prototypical fire station to the proposed 43~d and A Street SE site. The DLR Group developed three alternatives for site adapting to the proposed site. Option "A" differs from the other alternatives in that the apparatus would exit onto 44th Street SE. The DLR Group believes Option "A" is less desirable because of the apparatus exiting onto 44th Street rather than A Street SE. All sites include 17 parking stalls. Public parking is separated from secured staff parking. The proposed station site at 43rd and A Street SE consists of 3.6 acres. The station would utilize only 1.5 acres of the site. An independent appraisal of the site estimates a purchase price of $750,000. Finance Committee Minutes for November 5, 2001 Page 4 Mr. Blackstone reported that an independent estimator, Rider Hunt Levett and Bailey, was hired to perform the cost estimate. It is estimated that the construction of the station is $1.570 million; site development costs are estimated at $385,506; and traffic control system costs is estimated at $200,000 for a total construction cost of $2,156,268. Total estimated construction cost for the project, excluding site acquisition cost, is $3,252,414. The construction schedule spans 16 months, from schematic design to occupancy. B. Short-term and Long-term Disability Insurance Proposals Human Resources Director Heineman presented the Committee members with an analysis of the proposals received for the provision of long-term and short-term disability insurance for unaffiliated employees only. Currently the City provides short-term disability insurance for employees. Proposals were received from Standard, Safeco, Unum, Metlife and Regence. Overall rates for both Safeco and Standard were competitive. Standard's total monthly cost is $138 less than Safeco. The cost of the additional benefit would be offset by the cost savings achieved by changing the City's employee assistance program provider. The net increase in the cost of benefits to provide the long-term disability insurance would be approximately $12,000 next year. Committee members indicated approval of Standard's proposal. An ordinance approving the short-term and long-term disability insurance policy will be presented at the next meeting. C. Deferred Compensation Plan Changes Human Resources Director Heineman presented proposed amendments to the current 457 deferred compensation plan. The amendments reflect changes in federal regulations. An ordinance reflecting the City's intent to amend the plan will be presented at the next meeting, Finance Committee Minutes for November 5, 2001 Page 5 VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:10 PM. Approved the /t''/~'~''' day of November, 2001. f:\clerk\~nance\fca~2001 fcml 1-05