HomeMy WebLinkAbout11-05-2001 CITY OF AUBURN
FINANCE COMMITTEE
November 5, 2001
MINUTES
I. CALL TO ORDER
Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council
Work Area located in the Mayor's office. Members present included:
Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey
Brothers. Others present during the meeting included: Mayor Charles
Booth, Finance Director Shelley Coleman, Planning and Community
Development Director Paul Krauss, Human Resources Director Brenda
Heineman, Employee Relations and Compensation Manager John
Fletcher, Fire Chief Bob Johnson, Assistant Fire Chief Russ Vandver,
Battalion Chief Mike Gerber, City Attorney Michael J. Reynolds, and City
Clerk Danielle Daskam. Guests present included Mel Blackstone and
Mike Bartunek of the DLR Group. The meeting was tape recorded.
II. APPROVAL OF MINUTES
A. Minutes of the October 15, 2001 Finance Committee meeting.
Vice Chair Lewis moved and Member Brothers seconded to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 305387 through 305819 in the
amount of $1,702,855.46 and dated November 5, 2001.
2. Payroll
F4.9.2
Payroll check numbers 265059 to 265221 in the amount of
$294,409.71 and electronic deposit transmissions in the
amount of $738,622.62 for a grand total of $1,033,032.33 for
the pay period covering October 11, 2001 to October 31,
2001.
Finance Committee Minutes
for November 5, 2001
Page 2
B. Surplus Property
1. Finance Department
City Council to authorize the surplus and disposal of three
(3) desks and one (1) file cabinet which have no further use.
C. Call for Public Hearing
1. 2002 Budget
F3.15
City Council to call for a public hearing to be held December
3, 2001 to receive public comment on the 2002 Final
Budget.
Vice Chair Lewis moved and member Brothers seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5598
F6.6.3, F3.16
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the levy of regular property taxes by the
City of Auburn for collection in 2002, representing an increase over
regular property taxes levied for collection in 2001.
Finance Director Coleman presented Ordinance No. 5598, which
sets the property tax levy for 2002. The tax levy is set at the
Implicit Price Deflator rate of 1.89%. The difference between the
potential effect of Initiative 747 and the IPD is approximately
$100,000.
Vice Chair Lewis moved and Member Brothers seconded to
recommend Council approval of Ordinance No. 5598.
MOTION CARRIED UNANIMOUSLY. 3-0.
Finance Committee Minutes
for November 5, 2001
Page 3
V. DISCUSSION ITEMS
A. Prototypical Fire Station Update
For clarification of these minutes, the presentation on the
prototypical fire station occurred immediately following the call to
order.
Mr. Mel Blackstone of DLR Group, the City's consultant for design
of a third fire station, presented the Committee with a draft final
report dated October 2001. He was accompanied by an associate,
Mike Bartunek, the design principal for the project. Mr. Blackstone
reported the report was completed with extensive input from the
Auburn Fire Department and review by Planning Director Krauss.
The prototypical fire station is an 11,111 gross square foot
structure consisting of a single level and partial mezzanine. It is a
prototype intended to be adapted three or four times. The design
includes drive through apparatus bays to accommodate six various
pieces of apparatus, including a ladder apparatus. The residential
component includes space for a captain, two fire fighters
associated with an aid unit, and two-three fire fighters associated
with an engine company. The design includes a small training
room adjacent to the public entry. Mr. Blackstone reviewed the
three different configurations for the apparatus bay (contained on
pages 15-17 of the report).
Mr. Bartunek discussed the site adaptation of the prototypical fire
station to the proposed 43~d and A Street SE site. The DLR Group
developed three alternatives for site adapting to the proposed site.
Option "A" differs from the other alternatives in that the apparatus
would exit onto 44th Street SE. The DLR Group believes Option "A"
is less desirable because of the apparatus exiting onto 44th Street
rather than A Street SE. All sites include 17 parking stalls. Public
parking is separated from secured staff parking.
The proposed station site at 43rd and A Street SE consists of 3.6
acres. The station would utilize only 1.5 acres of the site. An
independent appraisal of the site estimates a purchase price of
$750,000.
Finance Committee Minutes
for November 5, 2001
Page 4
Mr. Blackstone reported that an independent estimator, Rider Hunt
Levett and Bailey, was hired to perform the cost estimate. It is
estimated that the construction of the station is $1.570 million; site
development costs are estimated at $385,506; and traffic control
system costs is estimated at $200,000 for a total construction cost
of $2,156,268.
Total estimated construction cost for the project, excluding site
acquisition cost, is $3,252,414. The construction schedule spans
16 months, from schematic design to occupancy.
B. Short-term and Long-term Disability Insurance Proposals
Human Resources Director Heineman presented the Committee
members with an analysis of the proposals received for the
provision of long-term and short-term disability insurance for
unaffiliated employees only. Currently the City provides short-term
disability insurance for employees. Proposals were received from
Standard, Safeco, Unum, Metlife and Regence. Overall rates for
both Safeco and Standard were competitive. Standard's total
monthly cost is $138 less than Safeco. The cost of the additional
benefit would be offset by the cost savings achieved by changing
the City's employee assistance program provider. The net increase
in the cost of benefits to provide the long-term disability insurance
would be approximately $12,000 next year. Committee members
indicated approval of Standard's proposal. An ordinance approving
the short-term and long-term disability insurance policy will be
presented at the next meeting.
C. Deferred Compensation Plan Changes
Human Resources Director Heineman presented proposed
amendments to the current 457 deferred compensation plan. The
amendments reflect changes in federal regulations. An ordinance
reflecting the City's intent to amend the plan will be presented at
the next meeting,
Finance Committee Minutes
for November 5, 2001
Page 5
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:10 PM.
Approved the /t''/~'~''' day of November, 2001.
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