HomeMy WebLinkAbout12-17-2001 CITY OF AUBURN
FINANCE COMMITTEE
December 17, 2001
MINUTES
I. CALL TO ORDER
Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council
Work Area located in the Mayor's office. Members present included:
Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey
Brothers. Others present during the meeting included: Mayor Charles
Booth, Finance Director Shelley Coleman, Assistant Finance Director Lee
Hall, Planning and Community Development Director Paul Krauss, Human
Resources Director Brenda Heineman, City Engineer Dennis Dowdy,
Public Works Director Christine Engler, and Deputy City Clerk Cathy
Richardson. Guests present included Bill Peloza and Councilmember-
elect Gene Cerino. The meeting was tape recorded.
II. APPROVAL OF MINUTES
A. Minutes of the December 3, 2001 Finance Committee meeting.
Vice Chair Lewis moved and Member Brothers seconded to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 306488 through 306839 in the
amount of $2,395,448.31 dated December 17, 2001; and a
wire transfer in the amount of $175,234.99.
2. Payroll
F4.9.2
Payroll check numbers 265601 to 265835 in the amount of
$650,259.69 and electronic deposit transmissions in the
amount of $776,128.07 for a grand total of $1,426,387.76 for
the pay period covering November 29, 2001 to December
12, 2001.
Finance Committee Minutes
for December 17, 2001
Page 2
Vice Chair Lewis moved and Member Brothers seconded to
approve claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Bad Debt Write-off
F4.12
City Council to authorize the write-off of accounts receivable bad
debts in accordance with City policy in the total amount of
$120,316.98.
Finance Director Coleman explained that some of the
miscellaneous accounts receivable are over twelve years old. The
accounts have been sent to the collection agency.
Vice Chair Lewis moved and Member Brothers seconded to
approve the bad debt write-off.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Surplus Property
F4.6.1
1. Police Department
City Council to authorize the surplus and disposal of the
following described property:
l - 2 drawer file cabinet
1 - 2 drawer desk
1 - Return table for above desk
1 - Work Table
1 - 4 Footed steno chair
1 - 5 Drawer file Cabinet
Vice Chair Lewis moved and Member Brothers seconded to
approve surplus property.
MOTION CARRIED UNANIMOUSLY.
Finance Committee Minutes
for December 17, 2001
Page 3
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5617
F3.15
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5467, the 2001 Budget
Ordinance, as amended by Ordinance Nos. 5517, 5547, 5562, and
5586 and authorizing the Mayor to accept Schedule "A" which
relates to the City of Auburn 2001 Budget for additional
appropriations in various funds pursuant to RCW 35A.33.120, and
setting forth findings.
Finance Director Coleman presented Ordinance No. 5617 for
Committee review. The Ordinance represents the year-end 2001
budget amendment. Assistant Finance Director Hall briefly
reviewed the amendments.
Vice Chair Lewis moved and Member Brothers seconded to
recommend Council approval of Ordinance No. 5617.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 3402
A4.5.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Technical
Services Agreement between the City of Auburn and H. L. Yoh
Company to procure temporary staff from January 1, 2002 to
December 31, 2002.
Human Resources Director Heineman presented Resolution Nos.
3402 and 3403 for Committee review. The resolutions authorize
agreements with H. L. Yoh and Techstaff for temporary staff during
the year 2002. Ms. Heineman briefly reviewed the changes in the
contracts from the previous year.
Vice Chair Lewis moved and Member Brothers seconded to
recommend Council adopt Resolution Nos. 3402 and 3403.
MOTION CARRIED UNANIMOUSLY. 3-0.
Finance Committee Minutes
for December 17, 2001
Page 4
C. Resolution No. 3403
A4.5.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Technical
Services Agreement between the City of Auburn and Techstaff, Inc.
to procure temporary staff from January 1, 2002 to December 31,
2002.
See Item IV.B for action on Resolution No. 3403.
V. DISCUSSION ITEMS
A. Memorandum of Understanding for the Northwest Hi,clh Intensity
Dru.cl Trafficking Area Financial Investigative Unit
Finance Director Coleman explained that this issue was presented
to the Municipal Services Committee and is presented to the
Finance Committee for discussion. An Auburn police detective has
been approved by the Valley Narcotics Task Force to participate in
a newly organized IRS Federal Money Laundering Task Force.
The Valley Narcotics Task Force will fund the position for two
years, The Police Department is requesting to backfill the position
assigned to the patrol division. The funding from the Valley
Narcotics Task Force will be recognized in a 2002 budget
amendment.
Vice Chair Lewis moved and Member Brothers seconded to
approve the Memorandum of Understanding.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Auburn Municipal Airport North Han.qar Buildings
04.4.9.2
City Council to approve Payment Invoice No. 7 in the amount of
$18,981.63; Payment Invoice No. 8 in the amount of $12,638.15,
acceptance of project and release of retainage in the amount of
$55,853.00 to Kassel Construction, Inc.
Planning and Community Development Director Krauss presented
payment invoices and release of retainage relating to the Auburn
Municipal Airport North Hangar Buildings construction project. The
item was presented to the Municipal Services Committee earlier
Finance Committee Minutes
for December 17, 2001
Page 5
this evening and is presented to the Finance Committee for
discussion.
The hangars were constructed approximately a year ago.
However, the City has been attempting to a resolve dispute with
the contractor since then. A settlement has been reached and the
request for Council approval of Payment Invoices 7 and 8 as well
as release of retainage is on this evening's Council agenda for
approval.
Vice Chair Lewis moved and Member Brothers seconded to
recommend Council approval of Auburn Municipal Airport North
Hangar Buildings Invoices 7 and 8 and release of retainage.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Pu.clet Sound Ener.cly (PSE) Proposed New Tariffs
City Engineer Dowdy presented a copy of an e-mail regarding
Puget Sound Energy's rate case and tariffs on underground
agreements for discussion. The City will be participating with other
cities to intervene in PSE's rate case for the purpose of objecting to
the tariffs.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:55 PM.
Approved the ¢ ~ day of January 2002.
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