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HomeMy WebLinkAbout12-17-2001 CITY OF AUBURN FINANCE COMMITTEE December 17, 2001 MINUTES I. CALL TO ORDER Chair Jeanne Barber called the meeting to order at 6:30 PM in the Council Work Area located in the Mayor's office. Members present included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey Brothers. Others present during the meeting included: Mayor Charles Booth, Finance Director Shelley Coleman, Assistant Finance Director Lee Hall, Planning and Community Development Director Paul Krauss, Human Resources Director Brenda Heineman, City Engineer Dennis Dowdy, Public Works Director Christine Engler, and Deputy City Clerk Cathy Richardson. Guests present included Bill Peloza and Councilmember- elect Gene Cerino. The meeting was tape recorded. II. APPROVAL OF MINUTES A. Minutes of the December 3, 2001 Finance Committee meeting. Vice Chair Lewis moved and Member Brothers seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 306488 through 306839 in the amount of $2,395,448.31 dated December 17, 2001; and a wire transfer in the amount of $175,234.99. 2. Payroll F4.9.2 Payroll check numbers 265601 to 265835 in the amount of $650,259.69 and electronic deposit transmissions in the amount of $776,128.07 for a grand total of $1,426,387.76 for the pay period covering November 29, 2001 to December 12, 2001. Finance Committee Minutes for December 17, 2001 Page 2 Vice Chair Lewis moved and Member Brothers seconded to approve claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. B. Bad Debt Write-off F4.12 City Council to authorize the write-off of accounts receivable bad debts in accordance with City policy in the total amount of $120,316.98. Finance Director Coleman explained that some of the miscellaneous accounts receivable are over twelve years old. The accounts have been sent to the collection agency. Vice Chair Lewis moved and Member Brothers seconded to approve the bad debt write-off. MOTION CARRIED UNANIMOUSLY. 3-0. C. Surplus Property F4.6.1 1. Police Department City Council to authorize the surplus and disposal of the following described property: l - 2 drawer file cabinet 1 - 2 drawer desk 1 - Return table for above desk 1 - Work Table 1 - 4 Footed steno chair 1 - 5 Drawer file Cabinet Vice Chair Lewis moved and Member Brothers seconded to approve surplus property. MOTION CARRIED UNANIMOUSLY. Finance Committee Minutes for December 17, 2001 Page 3 IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5617 F3.15 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5467, the 2001 Budget Ordinance, as amended by Ordinance Nos. 5517, 5547, 5562, and 5586 and authorizing the Mayor to accept Schedule "A" which relates to the City of Auburn 2001 Budget for additional appropriations in various funds pursuant to RCW 35A.33.120, and setting forth findings. Finance Director Coleman presented Ordinance No. 5617 for Committee review. The Ordinance represents the year-end 2001 budget amendment. Assistant Finance Director Hall briefly reviewed the amendments. Vice Chair Lewis moved and Member Brothers seconded to recommend Council approval of Ordinance No. 5617. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolution No. 3402 A4.5.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Technical Services Agreement between the City of Auburn and H. L. Yoh Company to procure temporary staff from January 1, 2002 to December 31, 2002. Human Resources Director Heineman presented Resolution Nos. 3402 and 3403 for Committee review. The resolutions authorize agreements with H. L. Yoh and Techstaff for temporary staff during the year 2002. Ms. Heineman briefly reviewed the changes in the contracts from the previous year. Vice Chair Lewis moved and Member Brothers seconded to recommend Council adopt Resolution Nos. 3402 and 3403. MOTION CARRIED UNANIMOUSLY. 3-0. Finance Committee Minutes for December 17, 2001 Page 4 C. Resolution No. 3403 A4.5.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Technical Services Agreement between the City of Auburn and Techstaff, Inc. to procure temporary staff from January 1, 2002 to December 31, 2002. See Item IV.B for action on Resolution No. 3403. V. DISCUSSION ITEMS A. Memorandum of Understanding for the Northwest Hi,clh Intensity Dru.cl Trafficking Area Financial Investigative Unit Finance Director Coleman explained that this issue was presented to the Municipal Services Committee and is presented to the Finance Committee for discussion. An Auburn police detective has been approved by the Valley Narcotics Task Force to participate in a newly organized IRS Federal Money Laundering Task Force. The Valley Narcotics Task Force will fund the position for two years, The Police Department is requesting to backfill the position assigned to the patrol division. The funding from the Valley Narcotics Task Force will be recognized in a 2002 budget amendment. Vice Chair Lewis moved and Member Brothers seconded to approve the Memorandum of Understanding. MOTION CARRIED UNANIMOUSLY. 3-0. B. Auburn Municipal Airport North Han.qar Buildings 04.4.9.2 City Council to approve Payment Invoice No. 7 in the amount of $18,981.63; Payment Invoice No. 8 in the amount of $12,638.15, acceptance of project and release of retainage in the amount of $55,853.00 to Kassel Construction, Inc. Planning and Community Development Director Krauss presented payment invoices and release of retainage relating to the Auburn Municipal Airport North Hangar Buildings construction project. The item was presented to the Municipal Services Committee earlier Finance Committee Minutes for December 17, 2001 Page 5 this evening and is presented to the Finance Committee for discussion. The hangars were constructed approximately a year ago. However, the City has been attempting to a resolve dispute with the contractor since then. A settlement has been reached and the request for Council approval of Payment Invoices 7 and 8 as well as release of retainage is on this evening's Council agenda for approval. Vice Chair Lewis moved and Member Brothers seconded to recommend Council approval of Auburn Municipal Airport North Hangar Buildings Invoices 7 and 8 and release of retainage. MOTION CARRIED UNANIMOUSLY. 3-0. C. Pu.clet Sound Ener.cly (PSE) Proposed New Tariffs City Engineer Dowdy presented a copy of an e-mail regarding Puget Sound Energy's rate case and tariffs on underground agreements for discussion. The City will be participating with other cities to intervene in PSE's rate case for the purpose of objecting to the tariffs. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:55 PM. Approved the ¢ ~ day of January 2002. f:\clerk\fina nce~fca~O01 fcm l 2-17