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Home My WebLink About02-04-2002 CITY OF AUBURN FINANCE COMMITTEE February 4, 2002 MINUTES I. CALL TO ORDER Vice Chair Trish Borden called the meeting to order at 6:30 PM in Conference Room 1 located on the first floor of Auburn City Hall, 25 West Main Street, Auburn. Members present included: Vice Chair Borden and Member Gene Cerino. As Mayor Pro Tern, Councilmember Jeanne Barber attended in place of Chair Fred Poe, who was excused from the meeting. Others present during the meeting included: Assistant Finance Director Lee Hall, City Attorney Daniel B. Held, Senior Center Supervisor Cheryl Sallee, Associate Planner Shirley Aird, and City Clerk Danielle Daskam. The meeting was tape recorded. I1. APPROVAL OF MINUTES A. Minutes of the January 22, 2002 Finance Committee meeting. Member Cerino moved and Member Barber seconded to approve the January 22, 2002 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. II1. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 307736 through 307837 in the amount of $292,790.35 and dated February 4, 2002; and claims check numbers 307838 through 308060 in the amount of $662,461.86 and dated February 4, 2002. Finance Committee Minutes for February 4, 2002 Page 2 2. Payroll F4.9.2 Payroll check numbers 266157 to 266399 in the amount of $567,88725 and electronic deposit transmissions in the amount of $719,599.88 for a grand total of $1,287,467.13 for the pay period covering January 1, 2002 to January 31, 2002. B. Surplus Property 1. Fire Department City Council to authorize the surplus and disposal of the following property which is no longer serviceable or repairable: Item # Serial Number Quantity Description 1 #104190 1 HP Laser Jet lip 2 #021-629 1 Motorola Radio 3 #021-630 1 Motorola Radio 4 #104-125 1 Motorola MT1000 5 None 1 Minitor Pager 6 #022-132 1 RCA Power Booster 7 #022-072 1 RCA Power Booster 8 #021-578 1 Motorola VHF Radio 9 #103-136 1 Motorola VHF Radio 10 None 1 Mitsubishi Cell Phone 11 None 1 US Cellular Cell Phone Committee members reviewed claims and payroll vouchers and surplus property. Motion by Member Cerino, second by Member Barber to approve the Consent Items. MOTION CARRIED UNANIMOUSLY. 3-0. Finance Committee Minutes for February 4, 2002 Page 3 IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5635 A4.5.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 2.03.040, 2.06.180, 2.09.010, 2.12.050, 2.14.060, 2.18.010, 2.21.030, and 2.27.050 of the Auburn City Code, and amending Section 1 of Ordinance No. 5566, clarifying the provisions regarding Mayoral appointment of appointive officers. City Attorney Heid presented Ordinance No. 5635. The ordinance amends portions of the City Code that deals with appointive officers. He explained that even with the recent adoption of Ordinance No. 5585, specifying a confirmation process for identified appointive offices, other code sections provided differently. The purpose of the proposed ordinance is to provide the confirmation process consistently. In response to a question from Vice Chair Borden, City Attorney Heid explained that Ordinance No. 5585, adopted September 4, 2001, attempted to provide for confirmation of staff appointive positions but did not address the code comprehensively. Board and Commission appointments would continue to be confirmed by Council. Staff positions would be appointed by the Mayor but not confirmed by the Council. City Attorney Heid also pointed out that the proposed ordinance amends the City Code to reflect current state law regarding the appointment of judges pro tem. Member Cerino expressed concern with inconsistencies in the code book. Vice Chair Borden expressed concern with the proposed ordinance and the removal of Council confirmation for some City positions. She requested additional information, particularly appointment and confirmation practices in other cities with the MayodCouncil form of government. In response to questions from Vice Chair Borden, Finance Committee Minutes ~r Februa~ 4,2002 Page 4 City Attorney Heid explained that statutorily the City Attorney has the responsibility to advise both the Mayor and the City Council. Motion by Member Cerino, second by Member Barber to table Ordinance No. 5635 for further study and instruct the City Attorney to prepare a separate ordinance relating to the appointment of judges pro tern. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolution No. 3417 A4.7 A Resolution of the City Council of the City of Auburn, Washington, establishing a City of Auburn policy for identified city officials to participate in and maintain membership in professional organizations and in local civic, community or service organizations. City Attorney Heid presented Resolution No. 3417. He explained that for years the State Auditors Office has recommended against city funding of public official membership in civic and community/service organizations. However, in recent years the State Auditors Office has changed its position (according to State Auditors Office Bulletin No. 13) and determined that public sponsored membership in professional, community, civic and service organizations is appropriate, provided the City adopted a policy. Motion by Member Cerino, second by Member Barber to recommend Council adoption of Resolution No. 3417. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Holt/Cobble Creek Annexation Associate Planner Shirley Aird was present to answer any Committee members' questions with regard to the Holt/Cobble Creek Annexation, which appears on this evening's Council agenda. There were no questions from the Committee. Finance Committee Minutes for February 4, 2002 Page 5 B. Quarterly Financial Reporting Assistant Finance Director Hall presented the Committee members with sample quarterly reports in response to the Committee's previous request for financial reports. Ms. Hall reviewed the report format with the Committee members. Ms. Hall requested that Committee members review the format and advise staff if additional information is needed or whether the report should be modified in any way. C. Dykstra Park/Isaac Evans Footbridge Senior Center Supervisor Sallee reported on the status of the Dykstra Park Footbridge, which has been closed since August 2001 due to structural and safety concerns. The bridge was constructed by a developer in the 1960's and dedicated to the City. The City later discovered the bridge was constructed of untreated materials, and the bridge has required repairs over the years. The City engaged a structural engineer who inspected the bridge and determined that it needs extensive repairs. The estimated cost of the work is $50,000. Assistant Finance Director Hall reported that the project has not been budgeted in the 2002 Budget. However, there is approximately $90,000 of unexpended capital funds in the 329 Fund that could be transferred to the 321 Fund for the Dykstra Park Footbridge project. If the Committee approves going forward with the project and the use of the 329 Fund capital funds, the budget allocations would be included in the next 2002 Budget amendment. Member Cerino described the bridge as an essential component of the Parks Department facilities. He expressed his support for funding the repair project. Motion by Member Cerino, second by Member Barber to recommend Council approval of the Dykstra Park Footbridge repair project and that its funding be included in the next 2002 Budget amendment. MOTION CARRIED UNANIMOUSLY. 3-0. VI. ADJOURNMENT There being no further business to come before the Finance Committee, the meeting adjourned at 7:24 PM. Finance Committee Minutes for February 4, 2002 Page 6 APPROVED THIS / ~ q~ DAY OF FEBRUARY, 2002. Fred Poe, Chair .~ Danielle Daskam, City Clerk