HomeMy WebLinkAbout02-19-2002 CITY OF AUBURN
FINANCE COMMITTEE
February 19, 2002
MINUTES
I. CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in Conference
Room 1 located on the first floor of Auburn City Hall, 25 West Main Street,
Auburn. Members present included: Chair Fred Poe, Vice Chair Trish
Borden and Member Gene Cerino. Others present during the meeting
included: Finance Director Shelley Coleman, City Attorney Daniel B.
Heid, Human Resources Director Brenda Heineman, Senior Planner Al
Hicks, Principal Planner David Osaki, and Deputy City Clerk Cathy
Richardson. The meeting was tape recorded.
II. APPROVAL OF MINUTES
A. Minutes of the February 4, 2002 Finance Committee meeting.
Member Cerino moved and Vice Chair Borden seconded to
approve the February 4, 2002 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
II1. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 308061 through 308507 in the
amount of $1,664,588.07 for and dated February 19, 2002
and wire transfers in the amount of $362,077.19.
2. Payroll
F4.9.2
Payroll check numbers 266400 to 266559 in the amount of
$614,141.14 and electronic deposit transmissions in the
amount of $788,587.32 for a grand total of $1,402,728.46 for
the pay period covering February 1, 2002 to February 13,
2002.
Finance Committee Minutes
for February 19, 2002
Page 2
B. Surplus Property
F4.6.1
1. Police Department
City Council to authorize the surplus and disposal of the
following property:
Desk
2. Legal Department
City Council to authorize the surplus and disposal of the
following property:
1 Table
1 Chair
3. Finance Department
City Council to authorize the surplus and disposal of items of
the following described property to Washington Women's
Employment and Education (VVWEE), a non-profit
organization. Those items that are unusable by VWVEE, City
to authorize their disposal at the next City auction:
MAKE MODEL DESCRIPTION COA/City Asset g
Graffika Clone P233/32M Ram 12100050
Graffika Clone P233/32M Ram 12100231
Graffika Clone P200/64M Ram c930022335
Graftika Clone P233/32M Ram 12100225
Graflika Clone P233/32M Ram 12100224
Touch Clone P233/32M Ram 11400184
Touch Clone P233/64M Ram 013 335
Touch Clone P233/32M Ram 11400199
DTK Clone P233/32M Ram 11400109
Abarim Clone P233/64M Ram 11400201
Touch Clone P233/32M Ram 11400152
NCR Corp Old Cash register 30-14238784
Graffika Clone P233/32M Ram 11400103
Graffika Clone P233/32M Ram 13300224
Generic Clone P233/32M Ram 013 329
'l ouch Clone P233/32M Ram 11400187
Abarim Clone P233/64M Ram 11400225
Touch Clone P233/32M Ram 013 309
Finance Committee Minutes
for February 19, 2002
Page 3
MAKE MODEL DESCRIPTION COA/Cily Asset #
Touch Clone P233/64M Ram 12100364
Generic Clone P233/32M Ram 11700003
Touch Clone P233/32M Ram 11400217
Touch Clone P233/32M Ram 11400188
Clone Clone P233/32M Ram no serial or id
Touch Clonc P233/32M Rani 013-332
Touch Clone P233/32M Ram 1151
O~afl]ka Clone P233/32M Ram 11400093
Graffika Clone P233/32M Ram 12100229
OraJ'fika Clone P233/32M Ram 021 651
Graffika Clone P233/32M Ram 015 178
Keyboards
Mice
Toshiba T2130CS unknown 032 246
Salellite
Toshiba TI950CS unknown 13200021
Satellite
Toshiba 4000CDT P233/32M Ram 11400242
HP Scanjet ADF SG89FI6014
PS- 2 & Dimm
Cable
Extenders
Monitor
Extender
Cables
Serial Cable
Extenders
HP Deskjet
560C US432140K7
HP Laser Jet 4
Plus Printer JPGK186025
Touch Clone P233/64M Ram 13300250
Clone Clone P233/64M Ram 13200100
Touch Clone P233/64M Ram 11400191
Abarim Clone P233/64M Ram 11400194
Abarim Clone P233/64M Ram 1452
Abarim Clone P233/32M Ram 11400251
clone Clone P233/32M Ram 11400006
Graffika Clone P233/32M Ram 12100052
5-Toshiba 1 .aplop
1 -Gateway Laptop
Finance Committee Minutes
for February 19, 2002
Page 4
4. Finance Department
City Council to authorize the surplus and disposal of the
following described property:
Item COA Asset #
26-1 k Mercury Exposure System 0011400040
Light Table 0011400012
Sharp FO-5500 fax, unrepairable 0011100011
2 drawer desk
2 drawer desk return
Table
Vqhiteboard
Mirror
Vice Chair Borden moved and Member Cerino seconded to
approve the Consent Items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5635
A4.5.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 2.03.040, 2.06.180, 2.09.010,
2.14.060, 2.18.010, 2.21.030 and 2.27.050 of the Auburn City
Code, and amending Section 1 of Ordinance No. 5566, and
repealing Section 2.12.050 of the Auburn City Code, clarifying the
provisions regarding mayoral appointment of appointive officers.
City Attorney Heid reported that a survey of the cities of Kent,
Renton, and Tukwila was conducted at the request of Committee
Members with regard to Council confirmation of mayoral
appointments. The survey revealed that the City of Kent has no
confirmation process, the City of Tukwila requires confirmation for
boards and commissions, and the City of Renton confirmation
process is more general and is unclear exactly which appointments
must be confirmed. Many cities do not require Council confirmation
of appointive offices.
Attorney Heid explained that under Ordinance No. 5635, boards,
commissions, and the city attorney appointments would require
Finance Committee Minutes
for February 19, 2002
Page 5
Council confirmation. Other appointive offices would not require
Council confirmation.
Human Resources Director Brenda Heineman stated that
personnel policy issues should not be addressed in the City Code
as policies change constantly to remain in compliance with current
state laws.
Member Cerino moved and Vice Chair Borden seconded to
recommend Council adopt Ordinance No. 5635.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Ordinance No. 5640
F4.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code Section 3.10.025
regarding professional and personal services in the City's
"Purchasing Policy".
Vice Chair Borden moved and Member Cerino seconded to
recommend City Council adoption of Ordinance No. 5640.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Resolution no. 3423
O3.1
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to enter into a professional
services agreement between the City of Auburn and Henderson
Young & Company.
Principal Planner David Osaki distributed the Scope of Work and
Schedule of Charges, attachments "A' and "B" respectively, for
Resolution No. 3423. Mr. Osaki explained that the contract was
originally awarded to Michael Hildt, who was unable to complete
the work due to health issues. Resolution Number 3423 awards a
new contract to Henderson Young & Company. They will be able
to use much of the information compiled by Mr. Hildt.
Finance Committee Minutes
for February 19, 2002
Page 6
In response to questions from Vice Chair Borden, Mr. Osaki stated
that the information compiled by Mr. Hildt is in the form of raw data.
It was not coalesced and will require formatting.
Member Cerino moved and Vice Chair Borden seconded to
recommend City Council adopt Resolution No. 3423.
MOTION CARRIED UNANIMOUSLY. 3-0.
D. Resolution No. 3426
A5,3,4
A Resolution of the City of Auburn, Washington, approving the
City's membership in the Auburn Area Chamber of Commerce and
appropriate funds for dues for such membership, in the amount of
One Thousand Two Hundred and Twenty Five Dollars ($1,225), for
the 2002 program year; and to authorize the Mayor to implement
the approved membership and expenditure.
Senior Planner Al Hicks reported that membership with the Auburn
Chamber of Commerce would allow the City to work with the
Auburn Chamber of Commerce in a collaborative effort and would
provide an avenue to express the City's opinion. Most cities in the
Puget Sound region have memberships with their local chambers
of commerce.
City Attorney Heid reported that the State Auditor has revised their
opinion with regard to city memberships in civic and community
service organizations. They no longer take exception to these
types of memberships.
Chair Poe expressed his support of encouraging city employees'
memberships in civic and service organizations as it broadens their
knowledge of the community and promotes better working
relationships with members of the community.
Vice Chair Borden moved and Member Cerino seconded to
recommend City Council adopt Resolution No. 3426.
MOTION CARRIED UNANIMOUSLY. 3-0.
E. Resolution No. 3427
A1.10
Finance Committee Minutes
for February 19, 2002
Page 7
A resolution of the City of Auburn, Washington, approving the City's
membership in the Auburn Downtown Association and
appropriating funds for dues for such membership, in the amount of
One Thousand Two Hundred Dollars ($1,200), for the 2002
program year; and to authorize the Mayor to implement the
approved membership and expenditure.
Vice Chair Borden moved and Member Cerino seconded to
recommend City Council adopt Resolution No. 3427.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Utility Billing Statements
Chair Poe expressed concern regarding utility statements. Due
dates are misleading and can be confusing.
Director Coleman stated that she will research the issue.
VI. ADJOURNMENT
There being no fur[her business to come before the Finance Committee,
the meeting adjourned at 6:55 PM.
APPROVED THIS '~ DAY OF MARCH, 2002.
Fred Poe, Chair f Cathy Ri~ardson, Deputy City Clerk
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