HomeMy WebLinkAbout03-04-2002 CITY OF AUBURN
FINANCE COMMITTEE
March 4, 2002
MINUTES
I. CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in Conference
Room 1 located on the first floor of Auburn City Hall, 25 West Main Street,
Auburn. Members present included: Chair Fred Poe, Vice Chair Trish
Borden and Member Gene Cerino. Others present during the meeting
included: Finance Director Shelley Coleman, Human Resources Director
Brenda Heineman, Assistant City Clerk Tamie Bothell and City Clerk
Danieile Daskam. The meeting was tape recorded.
I1. APPROVAL OF MINUTES
A. Minutes of the February 19, 2002 Finance Committee meeting.
Vice Chair Borden moved and Member Cerino seconded to
approve the February 19, 2002 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
II1. CONSENT ITEMS
A. Vouchers
1.Claims
F4.9.5
Claims check numbers 308508 through 308833, including
voided check number 308509 and 308512, in the amount of
$961,749.79 and dated March 4, 2002.
2. Payroll
F4.9.2
Payroll check numbers 266560 to 266728 in the amount of
$299,968.22 and electronic deposit transmissions in the
amount of $746,570.26 for a grand total of $1,046,538.48 for
the pay period covering February 14, 2002 to February 27,
2002.
Finance Committee Minutes
for March 4, 2002
Page 2
B. Surplus Property
F4.6.1
1. Public Works - Building Division
City Council to authorize the surplus and disposal of the
following described property:
Quantity Description
5 Wooden chairs
2 Fabric-covered chairs
1 Small table
9 Miscellaneous metal shelves
1 Drafting table
1 Plant holder
3 Venetian blinds
1 File cabinet
Miscellaneous metal brackets
1 Formica shelf, 1' x 5'
1 4' x 7' divider
I 2' x 3' divider
1 lx2 wallboard
7 Grey 2'x4' metal shelves
1 7-gallon wetJdry vacuum
1 Roof-top exhaust fan
2. Human Resources
City Council to authorize the surplus and disposal of the
following property:
1 desk
1 side arm to desk
3. Fire Department
City Council to authorize the surplus and disposal of the
following vehicles:
(1) 1983 Ford E-350 Chassis with First Responder Ambulance Box -
VIN# 1 FDRE30LODHB30577 (Apparatus #19)
(1)1988 Ford E-350 Chassis with Collins Ambulance Box
VIN# 1FDKE30M3KHA13100 (Apparatus #31 )
Finance Committee Minutes
for March 4, 2002
Page 3
Committee members reviewed consent items.
Vice Chair Borden moved and Member Cerino seconded to
approve the Consent Items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There was no Ordinance or Resolution for Committee review.
V. DISCUSSION ITEMS
A. 2002 Budget Amendment No. 1
Finance Director Coleman presented 2002 Budget Amendment No.
1 for review and discussion. The amendment affects only general
government funds, The amendment includes new projects or
expenditures approved by Council since the first of the year,
Committee members reviewed the proposed amendments.
Committee members recommended removing a $25,000
expenditure for a downtown economic survey contracted through
the Chamber of Commerce pending review and consideration by
the Planning and Community Development Committee.
Committee members discussed the equipment rental fund,
Finance Director Coleman advised that the equipment rental fund
is undergoing review to identify the portion of the rate allocated for
maintenance and the portion for replacement of the equipment.
Ms. Coleman also reminded the Committee that the Fire
Department is making annual contributions to the Equipment
Rental Fund for replacement of their equipment.
Committee members also briefly discussed the Senior Center
Construction Fund and the Library Construction Fund.
B. Outside Employment Policy
Human Resources Director Heineman reported that a committee
comprised of the Mayor, Mayor Pro-Tern, and the Chair of the
Finance Committee reviews the Outside Employment Policy.
There has been no new business to bring forward to the Committee
since the end of the year. All employees are required to report
outside employment for potential conflicts of interest.
Finance Committee Minutes
for March 4, 2002
Page 4
C. Utility Bill Statement
In response to concerns expressed by Chair Poe at the last
meeting, Finance Director Coleman reported the utility bill
statement has been scrutinized and changes will be made to clarify
the statement. A sample copy of the statement was distributed to
the Committee members.
VI. ADJOURNMENT
There being no further business to come before the Finance Committee,
the meeting adjourned at 6:57 PM.
APPROVED THIS //d~'-~ DAY OF MARCH, 2002.
Fred Poe, Chair 'Danielle Daskam, City Clerk
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