HomeMy WebLinkAbout03-18-2002 CITY OF AUBURN
FINANCE COMMITTEE
March 18, 2002
MINUTES
I. CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in Conference
Room 1 located on the first floor of Auburn City Hall, 25 West Main Street,
Auburn. Members present included: Chair Fred Poe, Vice Chair Trish
Borden and Member Gene Cerino. Others present during the meeting
included: Finance Director Shelley Coleman, Assistant Finance Director
Lee Hall and Assistant City Clerk Tamie Bothell. The meeting was tape
recorded.
II. APPROVAL OF MINUTES
A. Minutes of the March 4, 2002 Finance Committee meeting.
Vice Chair Borden moved and Member Cerino seconded to
approve the March 4, 2002 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 308834 through 309239 dated March
18, 2002, and a wire transfer in the amount of $362,376.11
for a total amount of $1,755,112.06.
2. Payroll
F4,9.2
Payroll check numbers 266729 to 266884 in the amount of
$540,807.86 and electronic deposit transmissions in the
amount of $735,761.60 for a grand total of $1,276,569.46 for
the pay period covering February 28, 2002 to March 13,
2002.
Finance Committee Minutes
for March 18. 2002
Page 2
B. Surplus Property
F4.6.1
1. Planning
City Council to authorize the surplus and disposal of the
following equipment items:
1 metal suitcase
I copy stand with 2 lights
Vice Chair Borden moved and Member Cerino seconded to
approve the Consent Items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5639
F.3.'16
City Council to introduce and adopt Ordinance No. 5639, amending
Ordinance No. 5610, the 2002 Budget Ordinance, and authorizing
the Mayor to accept Schedule "A" which relates to the City of
Auburn 2002 Budget for additional appropriations in various funds
pursuant to RCW 35A.33.120, and setting forth findings.
Finance Director Coleman presented Ordinance No. 5639 for
Committee consideration. Committee members discussed the
$25,000 expenditure for a downtown economic survey contracted
through the Chamber of Commerce. At the last meeting, the
Committee members requested this item be removed from the
budget amendment and submitted for review by the Planning and
Community Development Committee. Finance Director Coleman
indicated that the item was removed but is currently pending the
Mayor's decision to proceed.
Member Cerino moved and Vice Chair Borden seconded to
recommend the City Council adopt Ordinance No. 5639.
MOTION CARRIED UNANIMOUSLY. 3-0.
Finance Committee Minutes
for March 18, 2002
Page 3
V. DISCUSSION ITEMS
A. Quote/Purchase Agreement for Spillman Upgrade
Finance Director Shelley Coleman discussed the Spillman upgrade
for the Police Department included in the 2002 budget in the
amount of $198,000. This agreement is to upgrade to the Spillman
hardware and software program providing inter-connectivity from
laptops installed in patrol cars to the in-house database and the
King County WIRE intranet. This provides the officers with the
ability to dial up directly from their patrol cars and have immediate
access to records. The agreement is scheduled to be on the
agenda for the next meeting of the Municipal Services Committee.
V. ADJOURNMENT
There being no further business to come before the Finance Committee,
the meeting adjourned at 6:50 PM.
APPROVED THIS / ~ DAY OF APRIL, 2002.
Fred Po~, Chair Tamie Bothell, Assistant City Clerk
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