HomeMy WebLinkAbout04-01-2002 CITY OF AUBURN
FINANCE COMMITTEE
April '1, 2002
MINUTES
I. CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in Conference
Room 1 located on the first floor of Auburn City Hall, 25 West Main Street,
Auburn. Members present included: Chair Fred Poe, Vice Chair Trish
Borden, and Member Gene Cerino. Others present during the meeting
included: Finance Director Shelley Coleman, Human Resources Director
Brenda Heineman, IS Administrator Lorrie Rempher, and Deputy City
Clerk Cathy Richardson. The meeting was tape recorded.
Il. APPROVAL OF MINUTES
A. Minutes of the March 18, 2002 Finance Committee meeting.
Vice Chair Borden moved and Member Cerino seconded to
approve the March 18, 2002 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
II1. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 309240 through 309633 in the
amount of $2,090,389.22 and dated April 1, 2002.
2. Payroll
F4.9.2
Payroll check numbers 266885 to 267053 in the amount of
$302,438.94 and electronic deposit transmissions in the
amount of $748,921.79 for a grand total of $1,051,360.73 for
the pay period covering March 14, 2002 to March 26, 2002.
Finance Committee Minutes
for April 1, 2002
Page 2
B. Surplus Property
F4.6.1
1. Fire Department
City Council to authorize the surplus and disposal of the
following described property no longer needed by the Fire
Department:
115 Sections of 3.5" Hose
Vice Chair Borden moved and Member Cerino seconded to
approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 3448
A2.1 .{5
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement with
Spillman Technologies, Inc., for the purpose of purchasing
hardware and software to upgrade the current Spillman product
and add components that will allow future implementation of inter-
connectivity from City police cars to the City in-house database and
the King County WIRE intranet.
Finance Director Coleman reported that computers in the Police
Department have been upgraded to Windows 2000. The upgrade
to the Spillman product is the second component involved in
upgrading the Police Department computers.
IS Administrator Lorrie Rempher stated that the upgrade to the
Spillman product is expected to be completed the first part of year
2003.
In response to questions from Chair Poe, Ms. Rempher explained
that the King County WIRE intranet is a public safety resource.
The current Spillman database is considered a closed database
and does not allow for reporting or sharing of information between
Finance Committee Minutes
for April 1, 2002
Page 3
agencies. The upgrade will allow access to a regional database
that can be shared among various enfomement agencies.
Vice Chair Borden moved and Member Cerino seconded to
recommend adoption of Resolution No. 3448.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 3449
A1,4,1
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk of the City of Auburn to
execute an agreement between the City of Auburn and King
County Mental Health, Chemical Abuse, and Dependency Services
Division.
Human Resources Director Heineman reported that the treatment
release program has been affected by budget cuts at the county
and state level resulting in a longer waiting period for qualified
candidates. The waiting period has increased from approximately
27 days to an average of 65 days, resulting in additional jail costs
to the City. To date, 144 clients have entered the treatment
release program. Of those 144 clients, 111 clients have completed
the treatment program and remain in compliance with their
probation.
Director Heineman stated that state and local budgetary cutbacks
could cause the closure of the Cedar Hills treatment facility. The
cost of treatment could increase dramatically if it becomes
necessary for the City to seek private services for drug and alcohol
treatment.
Vice Chair Borden moved and Member Cerino seconded to
recommend adoption of Resolution No. 3449.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Garbage Rate Increase Update
Director Coleman reported that the Finance Department
experienced a tremendous increase in telephone and e-mail
Finance Committee Minutes
for April 1, 2002
Page 4
activity due to the roll-out fee for garbage services and missed
pick-ups, and also due to spring clean up and water service shut-
off notices. In an effort to improve services, staff met with Waste
Management who agreed to respond to telephone calls and e-mails
regarding roll-outs and missed pickups. The City of Auburn and
Waste Management databases have also been reconciled to
improve billing records. Staff will continue to maintain route sheets,
which takes staff approximately 20 to 30 staff hours per week.
VI. ADJOURNMENT
There being no further business to come before the Finance Committee,
the meeting adjourned at 6:55 PM.
APPROVED THIS /.~"~"' DAY OF APRIL, 2002.
Fred Poe; Chair /' Cathy Rich~dson, Deputy City Clerk
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