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Home My WebLink About04-15-2002 CITY OF AUBURN FINANCE COMMITTEE April 15, 2002 MINUTES I. CALL TO ORDER Chair Fred Poe called the meeting to order at 6:30 PM in Conference Room 1 located on the first floor of Auburn City Hall, 25 West Main Street, Auburn. Members present included: Chair Fred Poe, Vice Chair Trish Borden, and Member Gene Cerino. Others present during the meeting included: Mayor Peter B. Lewis, Finance Director Shelley Coleman, Human Resources Director Brenda Heineman, Police Chief Jim Kelly, Public Works Director Christine Engler, City Attorney Daniel B. Heid, and City Clerk Danielle Daskam. The meeting was tape recorded. I1. APPROVAL OF MINUTES A. Minutes of the April 1, 2002 Finance Committee meeting. Member Cerino moved and Vice Chair Borden seconded to approve the April 1, 2002 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 309634 through 310016 and a wire transfer in the amount of $298,623.19 in the total amount of $2,208,454.43 and dated April 15, 2002.. 2. Payroll F4.9.2 Payroll check numbers 267054 to 267224 in the amount of $544,389.04 and electronic deposit transmissions in the amount of $740,319.54 for a grand total of $1,284,708.58 for the pay period covering March 27, 2002 to April 10, 2002. Finance Committee Minutes for April 15, 2002 Page 2 B. Surplus Property F4.6,1 1. Finance Department City Council to authorize the surplus and disposal of items on the list of attached described property to Washington Women's Employment and Education, a non-profit organization. Those items that are unusable by Washington Women's Employment Education, City Council to authorize their disposal at the next City auction. MODEL DESCRIPTION COA/City Asset # Hard drive 3 each Harddrives Jaz Drive 2GB Jazz drive Zip Drive 5 internal Zip drives Video Card 6 Video Cards Unknown A-B Data switch Unknown CD-ROM Unknown Floppy drive Soundblaster ISA sound card Generic Keyboards Unknown MAU Tranciever Clone PC 14200019 Clone PC 0Il 200 Clone PC 11400151 Clone PC 11400146 Clone PC 017 125 Clone PC 11400196 Clone PC 11400224 Clone PC 11400220 Clone PC 11400235 Clone PC 013 317 Clone PC 11400197 Clone PC 11400231 Clone PC 11400218 Clone PC 11400111 Clone PC 11400219 Clone PC COA0102 Clone PC abc 001134 Clone PC coa0129 Clone PC 11400234 Clone PC 12100246 Clone PC 11400200 Finance Committee Minutes for April 15, 2002 Page 3 Clone PC 11400253 Clone PC 11400250 Clone PC 11500027 Generic SeriatMouse Member Cerino moved and Vice Chair Borden seconded to approve the consent agenda. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5654 06.0 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Section 8.20.025 of the Auburn City Code, relating to uncontrolled weeds and vegetation. City Attorney Held presented Ordinance No. 5654. He reported that the text of the proposed Ordinance has been modified to include the words "on business property" to new Section 8.20.025. Mr. Heid explained that uncontrolled weeds and vegetation on residential property is already addressed in the current code. Members briefly spoke regarding the violation and penalty provisions contained in Auburn City Code Chapter 1.25. Vice Chair Borden moved and Member Cerino seconded to recommended Council approval of Ordinance No. 5654. MOTION CARRIED UNANIMOUSLY. 3-0. B. Ordinance No. 5655 06.0 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 1.02 of the Auburn City Code, relating to duties of enforcement. City Attorney Heid presented Ordinance No. 5655. The Ordinance adds to the City Code a provision that provides severability for the entire code. The Ordinance also provides that the duty of Finance Committee Minutes for April 15, 2002 Page 4 enforcement of City codes, ordinances and regulations is to the public in general and not to any individual members of the public. Vice Chair Borden moved and Member Cerino seconded to recommended Council approval of Ordinance No. 5654. MOTION CARRIED UNANIMOUSLY. 3-0. C. Resolution No. 3456 A4.1.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute and publish a rewritten Deferred Compensation Plan for the City of Auburn that complies with the new provisions of the Federal Economic Growth and Tax Relief Reconciliation Act (EGTRRA) of 2001. Human Resources Director Heineman presented Resolution No. 3456. The Resolution approves the revised Deferred Compensation Plan. The revisions are necessary to comply with new federal regulations. Member Cerino moved and Vice Chair Borden seconded to recommend Council approval of Resolution No. 3456. MOTION CARRIED UNANIMOUSLY. 3-0. D. Resolution No. 3457 A3.9.1 A Resolution approving the Collective Bargaining Agreement with the Auburn Police Guild for 2002-2004. Human Resources Director Heineman presented Resolution No. 3457. The Resolution approves the Collective Bargaining Agreement with the Auburn Police Guild for the years 2002-2004. The Agreement provides for 10.5% wage increase over three years, a $30,000 term life insurance policy, and termination of the tuition reimbursement benefit by the end of the contract. Vice Chair Borden moved and Member Cerino seconded to recommend Council approval of Resolution No.3457. MOTION CARRIED UNANIMOUSLY. 3-0. Finance Committee Minutes for April 15, 2002 Page 5 V. DISCUSSION ITEMS A. Capital Facilities Plan Discussion of the Capital Facilities Plan was postponed until the next meeting. B. Pavement Preservation Ordinance No. 5657 Finance Director Coleman presented draft Ordinance No. 5657. The Ordinance would allow the designation of earned interest revenues in the Capital Improvement Projects Fund 328 for street preservation projects via a transfer of the funds to the City Street Fund. Ms. Coleman explained that the interest that is earned in the fund this year would be incorporated in the budget process for 2003. She estimated $350,000 in interest earnings this year. Member Borden questioned the rationale for the Ordinance, as the Council already has the ability through the budget process to allocate funds for street preservation. Finance Director Coleman explained that the intent of the Ordinance is to provide a permanent funding source for street preservation. Public Works Director Engler estimated that this year the General Funds' contribution to street preservation is approximately $300,000 to $400,000. Chair Poe suggested that the Public Works Committee review the proposed ordinance. In response to comments from Member Cerino, Finance Director Coleman pointed out that the Ordinance provides that street preservation projects must be approved by the Council through the annual budget. It was consensus of the Committee to refer the Ordinance to the Public Works Committee. Finance Committee Minutes for April 15, 2002 Page 6 C. Quarterly Report Finance Director Coleman distributed copies of first quarter 2002 Quarterly Reports. She noted that interest earnings represent only two months collections. Ms. Coleman briefly reviewed the format of the report. Chair Poe requested the Committee members review the report and continue the discussion at the next meeting. D. Gamblinq Tax Update Finance Director Coleman reported there are four businesses in the City of Auburn that are severely delinquent on their gambling taxes to the City. Letters were sent to them on April 4, 2002 regarding their accounts. City Attorney Heid added that the City is requesting the State Liquor Control Board deny their liquor license renewals because of their delinquent taxes. E. Accounts Receivable Write-offs Finance Director Coleman explained that the auditors have expressed concern with the balance of the accounts receivable in utilities. At year-end 2001, the City had approximately $700,000 in accounts receivable. Since then approximately $80,000 has been received. Accounts comprising $100,000 are in bankruptcy. Accounts comprising $72,000 are more than one year old. Ms. Coleman advised that she would be bringing forward a request to write these accounts off at the suggestion of the state auditor. Ms. Coleman explained that the accounts consist of refuse only, storm water only, closing bills, and multi-family complexes. City Attorney Heid reported that the City has contracted with Attorney Michael J. Reynolds to pursue some of the outstanding accounts. The City must first go to court and obtain a judgment before a lien can be filed. Finance Committee Minutes for April 15, 2002 Page 7 VI. ADJOURNMENT There being no further business to come before the Finance Committee, the meeting adjourned at 7:23 PM. APPROVED THIS ~'" DAY OF MAY, 2002. ~,~d Po~, Chair 'Danielle Daskam, City Clerk f:\clerk\finance\fca~2002 rcm04-15