HomeMy WebLinkAbout05-06-2002 CITY OF AUBURN
FINANCE COMMITTEE
May 6, 2002
MINUTES
I. CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in the Commons
Area at Mount Baker Middle School located at 620 37th Street SE, Auburn.
Members present included: Chair Fred Poe, Vice Chair Trish Borden, and
Member Gene Cerino. Others present during the meeting included:
Mayor Peter B. Lewis, Finance Director Shelley Coleman, Human
Resources Director Brenda Heineman, Police Chief Jim Kelly, Public
Works Director Christine Engler, City Attorney Daniel B. Held,
Councilmember Jeanne Barber, and Deputy City Clerk Cathy Richardson.
The meeting was tape recorded.
I1. APPROVAL OF MINUTES
A. Minutes of the April 15, 2002 Finance Committee meeting.
Vice Chair Borden moved and Member Cerino seconded to
approve the April 15, 2002 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
II1. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 310017 through 310617 in the
amount of $1,757,245.91 and dated May 6, 2002.
2. Payroll
F4.9.2
Payroll check numbers 267225 to 267396 in the amount of
$298,772.22 and electronic deposit transmissions in the
amount of $772,797.31 for a grand total of $1,071,569.53 for
the pay period covering April 11, 2002 to May 1, 2002.
Finance Committee Minutes
for May 6, 2001
Page 2
B. Surplus Property
F4,6.1
1. Public Works - Equipment Rental
City Council to grant permission to surplus the vehicles listed
below.
Vehicle # Description VIN # Fixed Asset #
P021C 1997 Ford Crown Vic 2FALP71W8VX126660 55000 PO32D
P02gE 1998 Ford Crown Vie 2FAFP71W7WX 144078 55000 PO28E
P029E 1998 Ford Crown Vic 2FAFP71W4XXI38451 55000 P029E
P030E 1998 Ford Crown Vic 2FAFP71W6XX138452 55000 PO30E
P032E 1999 Ford Crown Vic 2FAFP71WSXX138453 55000 P032E
P037C 1997 Ford Crown Vic 2FALP71W3VXI26663 55000 P037C
PO48B 1993 Ford Crown Vic 2FACP71WSPXI40325 55000 P048B
6420B 1988 John Deer¢ Loader DW624ED519901 55000 64201
6428C 1996 Kera Asphalt Kettle 15471 55000 6428C
6780R 1991 Dodge Van 2B7KB31Z4MK459148 55000 6780R
6902B 1994 Chevrolet Dump Truck lGBJC34K6RE313826 55000 6902B
6915A 1991 Dodge Cargo Van 2B7GK 11K6MR236002 55000 6915A
6413B 1994 Dodge Caravan 2B4FH2539RRSI3368 55000 6413B
6414A 1990 Dodge Cargo Vml 2B7FK1138LR727755 55000 6414A
6413A 1989 Chevrolet Pick Up 1GCGC24J4KEI93487 5500064131
6902A 1987 Chevrolet ITon IGBHR34KOHJ172108 55000 90287
6462B 1992 Tag-A-Long UtilTrailer FW013092000000095 55000 6462B
6304C 1995 Ford 3/4 Ton Pickup 1FTHX25H7SKC27217 55000 6304C
6506C 1995 Ford 1/2 Ton Pickup 1FTDFI 5Y9SLB81797 55000 6506C
6515B 1994 GMC Sonoma Pickup 1GTCS144OR8531630 55000 6515B
F026B 1993 Chevrolet Cargo Van ! GCEG25H6PF345620 55000 F026B
F033B 1993 Crown Victoria 2FACP7IW4PX141188 55000 F033B
F042B 1997 Chevrolet Astro Van IGNEL19WSVB195428 55000 F042B
P034E 1999 Ford Crown Victoria 2FAFP71W1XXI82505 55000 P034E
P035E 1999 Ford Crown Victoria 2FAFP71W3XXI82506 55000 PO35E
P038E 1999 Ford Crown Victoria 2FAFP71W5XXI82507 55000 PO38E
2. Police Department
City Council to approve the surplus and disposal of the
following property:
Panasonic Copier, FP 7160, located at the Super Mall
Canon FAX CFX-L3500 IF, located at the Super Mall
3 Monitor glare filters
I steno chair with arms
Vice Chair Borden moved and Member Cerino seconded to
approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 3-0.
Finance Committee Minutes
for May 6, 2001
Page 3
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 3465
F4.7
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the transfer of funds for the purpose of making a loan or
loans from the General Fund and/or the Cumulative Reserve Fund
to the Arterial Street Fund for up to a three-year period of time.
Finance Director Coleman explained that Resolution No. 3465 is
merely for cash flow purposes until grant reimbursements are
received.
Vice Chair Borden moved and Member Cerino seconded to
recommend adoption of Resolution No. 3465.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Capital Facilities Plan
Director Coleman distributed copies of a draft agreement with
Henderson, Young & Company. The purpose of the agreement is
to update the Capital Facilities Plan (CFP). Director Coleman
reported that the CFP needs to include any projects funded by
REET (Real Estate Excise Tax) funds and also needs to be
updated to include transportation impact fees in order to comply
with the Growth Management Act (GMA).
Director Coleman explained that updating the CFP improves bond
ratings by showing the City is proactive in managing and projecting
project funding sources. Ideally, the CFP should be updated every
year.
Director Coleman reviewed the proposed scope of work and
budget for the CFP update. Director Coleman stated that
Henderson, Young & Company has worked for the City of Auburn
on previous CFP updates.
Finance Committee Minutes
for May 6, 2001
Page 4
Committee Members directed Director Coleman to proceed with the
Agreement for Professional Services with Henderson, Young &
Company for Committee review at the May 20, 2002 meeting.
B. Incarceration Alternatives
Human Resources Director Heineman reported that she is the City
of Auburn representative on the Committee reviewing incarceration
alternatives. To date, successful negotiations with King County
with regard to incarceration of inmates include reductions in the
maintenance day fee from $100.00 to $77.37, and the booking fee
from $155.30 to 148.78. Alternative facilities for inmates are being
discussed. It is very likely that King County may require cities to
find alternative facilities sooner than expected.
Director Heineman stated that the Committee is urging finalization
of a long-term agreement with Yakima Jail so as to have a facility
to incarcerate Auburn misdemeanants. The long-term agreement
will enable Yakima to procure financing to begin construction of an
additional facility. Participating cities have committed to a 440 bed
facility. The City of Auburn will be responsible for the number of
beds equal to an average of beds used over a one-year period of
time. The information to determine the average number of beds
used is being compiled by Police Chief Jim Kelly.
Director Heineman explained that a long-term agreement with
Yakima would provide time for the City of Auburn to research the
type and size of facility that the City may wish to construct in the
future.
Director Heineman reported that King County is also terminating
judicial services for surrounding cities. Recent legislation allows
cities to enter a pilot program to share jurisdictions for judicial
services. The City of Auburn Municipal Court entered the pilot
program with the cities of Kent, Federal Way, Tukwila, Des Moines,
Renton, and Pacific.
Director Heineman stated that problems at the Yakima facility
related to teleconferencing with regards to visitation and
arraignments should be resolved by June, 2002, and will eliminate
inmate transportation issues. Transportation will only be necessary
for court appearances.
Finance Committee Minutes
for May 6, 2001
Page 5
VI. ADJOURNMENT
There being no further business to come before the Finance Committee,
the meeting adjourned at 7:02 PM.
APPROVED THIS 2--(~'-'DAY OF MAY, 2002.
Fred Poe, (~hair Cathy Richa(f-~lson, Deputy City Clerk
f:~clerk\finance\fca~OO2fcm05-06