HomeMy WebLinkAbout06-17-2002 CITY OF AUBURN
FINANCE COMMITTEE
June 17, 2002
MINUTES
I. CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in Conference
Room 1 located on the first floor of Auburn City Hall, 25 West Main Street,
Auburn. Members present included: Chair Fred Poe, Vice Chair Trish
Borden, and Member Gene Cerino. Others present during the meeting
included: Mayor Peter B. Lewis, Finance Director Shelley Coleman,
Human Resources Director Brenda Heineman, City Attorney Daniel B.
Heid, Assistant Finance Director Lee Hall, City Engineer Dennis Dowdy,
and Deputy City Clerk Cathy Richardson. The meeting was tape
recorded.
II. APPROVALOFMINUTES
A. Minutes of the June 3, 2002 Finance Committee meetinq.
Member Cerino moved and Vice Chair Borden seconded to
approve the June 3, 2002 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENTITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 311481 through 311885 in the
amount of $1,934,725.94 and a wire transfer in the amount
of $615,895.37 and dated June 17, 2002.
2. Payroll
F4.9.2
Payroll check numbers 500345 to 500581 in the amount of
$615,521.57 and electronic deposit transmissions in the
amount of $814,931.99 for a grand total of $1,430,453.56 for
the pay period covering May 3, 2002 to June 13, 2002.
Finance Committee Agenda
for June 17, 2002
Page 2
Vice Chair Borden moved and Member Cerino seconded to
approve the Consent Items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no Ordinances or Resolutions for Committee review.
V. DISCUSSION ITEMS
A. Resolution No. 3480
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to approve the City of Auburn
Policy and Procedures regarding use of City credit cards.
Director Coleman reported that staff is proposing obtaining City
credit cards for each department, which would be under the
supervision and control of the department director. The credit
cards would be limited in use to emergency or extraordinary
cimumstances, authorized training classes and seminars, and
certain travel expenses.
Chair Poe referred to Procedure 5.4 "Payment of Bills" and
recommended that staff develop a citywide, uniform procedure for
City credit cards with regard to receipt collection and payment.
Chair Poe also recommended that Procedure 5.9 "Cash Advances"
should be restricted.
Committee Members concurred with Chair Poe.
B. Mid-year Budget Amendment
Director Coleman distributed proposed 2002 Budget amendment
materials.
Director Coleman stated that budget adjustments to the General
Fund include a decrease in revenue of the Electric B & O tax in the
amount of $1,081,800, increases in grants in the amount of
$64,325, and an application processing fee in the amount of
$15,000. Total increase in revenues is $2,703,319. Total
expenditures in the amount of $568,645 include new or upgraded
positions in the Mayor's office, Police Department, Building and
Finance Commiffee Agenda
~rJune 17,2002
Page 3
Engineering Divisions, and the Parks and Recreation Department,
overtime, professional services, repairs and maintenance, small
tools and equipment in various departments, Microsoft licensing
upgrades, and estimated payments to Sound Transit for the
parking garage operating costs and costs of garage retail areas
until spaces are leased out. The estimated ending fund balance for
the General Fund is $2,134,674.
Director Coleman reviewed beginning and ending fund balances,
and estimated revenues and capital project expenditures in
remaining funds.
VI. ADJOURNMENT
There being no further business to come before the Finance Committee,
the meeting adjourned at 7:25 PM.
APPROVED THIS /5-~ DAY OF JULY, 2002.
~'~'~'~'~' y (~ic{~ardson, Deputy City Clerk
Fr~dPoe, chai? ~ ~cath
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