HomeMy WebLinkAbout07-01-2002 CITY OF AUBURN
FINANCE COMMITTEE
July 1, 2002
MINUTES
I. CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in Conference
Room 1 located on the first floor of Auburn City Hall, 25 West Main Street,
Auburn. Members present included: Chair Fred Poe, Member Gene
Cerino, and Councilmember Jeanne Barber who attended in the absence
of Vice Chair Trish Borden. Others present during the meeting included:
Mayor Peter B. Lewis, Finance Director Shelley Coleman, Assistant
Finance Director Lee Hall, Human Resources Director Brenda Heineman,
City Attorney Daniel B. Heid, and City Clerk Danielle Daskam. The
meeting was tape recorded.
II. APPROVAL OF MINUTES
A. Minutes of the June 17, 2002 Finance Committee meeting.
Member Cerino moved and Councilmember Barber seconded to
approve the June 17, 2002 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 311886 through 312259 in the
amount of $1,388,160.86 dated July 1, 2002.
2. Payroll
F4.9.2
Payroll check numbers 500582 to 500764 in the amount of
$282,385.50 and electronic deposit transmissions in the
amount of $830,670.90 for a grand total of $1,113,056.40 for
the pay period covering June 13, 2002 to June 27, 2002.
Finance Committee Minutes
for July 1, 2002
Page 2
Vice Chair Borden moved and Councilmember Barber
seconded to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Bad Debt Write-off
F4.12
City Council to authorize the write-off of utility accounts receivable
bad debts in accordance with City policy in the total amount of
$3,545.82.
C. Surplus Property
F4.6.1
1. Fire Department
City Council to approve the surplus and disposal of the
following property:
I Mobile Radio #022-051
I Minitor Pager and Charger #022-232
1 Motorola Systems 9000 Radio #104-178
2 Largc boxes of miscellaneous radio equipment (plectrons, cell phone, mobile
radios, microphones, etc.)
2. Finance
City Council to authorize the surplus and disposal of items of
the following described property to Washington Women's
Employment and Education (VVVVEE), a non-profit
organization. Those items that are unusable by VWVEE, City
to authorize their disposal at the next City auction:
DTK Clone P233 32Mram Abarim 001016
DTK Clone P233 32Mram Abarim 001021
DTK Clone P233 32Mram Abarim 001020
DTK Clone P233 32Mram COA 015 166
Netopia CSU/DSU modem non operational s/n 6309056
Toshiba Satellite laptop P 100 32Mram coa0011700036
Toshiba Satellite laptop P 100 32Mram s/n 10563163
Maxtech monitor 15" a167mt07540
Optiquest monitor 15" s/n 6a82300258
Maxtech monitor 15" a167mt07564
Microscan monitor 15" 750r0a3920e
APC ups non operational s/n LRI250
Microscan monitor non operational 9042620215762
Okidata printer microline 320 ?
Finance Committee Minutes
for July 1, 2002
Page 3
HP printer Deskjet 694C s/n cn772110gp
Selectpress printer non operational s/n bdc414937
HP primer non operational coa 033 189
Touch Clone P233 32Mram coa 013 337
DTK Clone P233 32Mram Abarim 001019
Viewsonic monitor non operational s/n 5741602386
Dell monitor non operational 44967ah0jbc3
Motorola Codex 3500 non operational 638612
Shiva LanRover/E Plus non operational pe2400540
HP Laser Jet 5L non operational
Generic Clone P233 32MB Ram 11400189
Generic Clone P233 32 MB Ram 11400129
Generic Clone P233 32 MB Ram 4369900052
Generic Clone P233 32 MB Ram 11400221
Dell OptiPlex 450/Le 50mhz 16MB Ram 452X5
2 Office Chairs broken
Member Cerino moved and Councilmember Barber seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5665
F3.16
An Ordinance of the City Council of the City of Auburn, Washington
amending Ordinance No. 5610, the 2002 Budget Ordinance, as
amended by Ordinance 5639 and authorizing the Mayor to accept
Schedule "A" which relates to the City of Auburn 2002 Budget for
additional appropriations in various funds pursuant to RCW
35A.33.120, and setting forth findings.
Member Cerino moved and Councilmember Barber seconded to
approve Ordinance No. 5665.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. ' Ordinance No. 5673
An Ordinance of the City Council of the City of Auburn,
Washington, repealing the current provisions of Chapters 5.44,
Gambling, 5.82, Telephone Businesses, and 5.88, Utility Services,
of the Auburn City Code, re-codifying and replacing them with
Finance Committee Minutes
for July 1, 2002
Page 4
Chapters 3.80, Gambling, 3.84, Telephone Businesses, and 3.88,
Utility Services, respectively, of the Auburn City Code.
City Attorney Held commented that Ordinance No. 5673 updates
the definition section relating to telephone businesses and re-
codifies some chapters under a more appropriate title of the code.
Member Cerino moved and Councilmember Barber seconded to
recommend approval of Ordinance No. 5673.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Resolution No. 3472
F4.3
A Resolution of the City Council of the City of Auburn, Washington,
formalizing a transient tie down fee at the Auburn Municipal Airport.
Resolution No. 3472 establishes a transient tie-down fee of $5.00
per day.
Member Cerino moved and Councilmember Barber seconded to
approve Resolution No. 3472.
MOTION CARRIED UNANIMOUSLY. 3-0.
D. Resolution No. 3480
A4.7
A Resolution of the City Council of the City of Auburn, Washington
approving the Administrative Policy and Procedure for use of City
credit cards.
Member Cerino moved and Councilmember Barber seconded to
approve Resolution No. 3480.
MOTION CARRIED UNANIMOUSLY. 3-0.
E. Resolution No. 3490
A4,6
A Resolution of the City Council of the City of Auburn, Washington,
approving the Collective Bargaining Agreement between the City
and Auburn Police Guild Commander's Unit 2002-2004.
Finance Committee Minutes
for July 1. 2002
Page 5
Member Cerino moved and Councilmember Barber seconded to
approve Resolution No. 3490.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Ordinance No. 5671
F4.3
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 3.41 of the Auburn City Code
relating to the City's Garbage Utility Tax.
Finance Director Coleman presented Ordinance No. 5671 for
discussion. The Municipal Services Committee considered the
Ordinance on June 17. The purpose of the Ordinance is to apply
the City's garbage utility tax to solid waste contractors in newly
annexed areas and thereby apply the tax uniformly to all garbage
and solid waste services in the City.
VI. ADJOURNMENT
There being no further business to come before the Finance Committee,
the meeting adjourned at 6:45 PM.
APPROVED THIS /~-~' DAY OF JULY, 2002.
Fred Poe, Chair ~ Danielle Daskam, City Clerk
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