HomeMy WebLinkAbout08-05-2002 CITY OF AUBURN
FINANCE COMMITTEE
August 5, 2002
MINUTES
I. CALL TO ORDER
Vice Chair Trish Borden called the meeting to order at 6:30 PM in
Conference Room 1 located on the first floor of Auburn City Hall, 25 West
Main Street, Auburn. Members present included: Vice Chair Trish
Borden, Member Cerino, and Councilmember Jeanne Barber. Chair Fred
Poe was excused from the meeting. Others present during the meeting
included: Mayor Peter B. Lewis, Finance Director Shelley Coleman,
Assistant Finance Director Lee Hall, Planning and Community
Development Director Paul Krauss, City Attorney Daniel B. Held, and City
Clerk Danielle Daskam. The meeting was tape recorded.
I1. APPROVAL OF MINUTES
A. Minutes of the July 15, 2002 Finance Committee meeting.
Member Cerino moved and Councilmember Barber seconded to
approve the July 15, 2002 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
II1. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 312601 through 313250 in the
amount of $2,074,985.66 and dated August 5, 2002.
2. Payroll
F4.9.2
Payroll check numbers 500965 to 501159 in the amount of
$290,161.53 and electronic deposit transmissions in the
amount of $842,790.95 for a grand total of $1,132,952.48 for
the pay period covering July 11, 2002 to July 25, 2002.
Finance Committee Minutes
for August 5, 2002
Page 2
Member Cerino moved and Councilmember Barber
seconded to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no ordinances or resolutions for review.
V. DISCUSSION ITEMS
A. Auburn Downtown Association 2003 Budget
Finance Director Shelly Coleman referred the Committee to
Ordinance No. 4293 adopted July 5, 1988, which established the
Business Improvement Area (BIA) and the assessment on
businesses located within the BIA.
Ms. Coleman noted that the Ordinance outlines the uses for which
the assessments could be expended: 1) business retention and
recruitment, 2) marketing, 3) special events and promotions, 4)
improving the security and maintenance of the pedestrian
environment, and 5) enhancing the aesthetic appearance of the
BIA.
Committee members discussed the history of the BIA. In the
beginning, the City contracted with the Chamber of Commerce to
administer the operation of the BIA. The City later contracted with
the Auburn Downtown Association (ADA) for the operation of the
BIA and continues to do so.
Ordinance No. 4293 also provides that an annual report for the BIA
detailing the projects and activities of the past year and the
proposed budget for the ensuing year must be submitted by the
ADA to the City by June 1't. The ADA has not submitted an annual
report or budget for the past two to three years.
Ms. Coleman presented the members with a draft letter addressed
to the ADA requesting that the ADA submit its budget to the City by
September 13, 2002, and identify how their budget addresses the
goals of the BIA.
Finance Committee Minutes
for August 5, 2002
Page 3
Ms. Coleman also advised that the Finance Department is pursuing
collection of delinquent BIA assessments.
B. Real Estate Offer
City Attorney Heid reported that the City has received information
from Motorplex that they are interested in selling their property on
30th Street between I Street and Auburn Way North.
VI. ADJOURNMENT
There being no further business to come before the Finance Committee,
the meeting adjourned at 6:55 PM.
APPROVED THIS / ?'~ DAY OF AUGUST, 2002.
Fred P(~e, Chair ~ Danielle Das~am, City Clerk
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