HomeMy WebLinkAbout12-16-2002
CITY OF AUBURN
FINANCE COMMITTEE
December 16, 2002
MINUTES
I. CALL TO ORDER - 6:30 PM, CONFERENCE ROOM NO.2
Chair Fred Poe called the meeting to order at 6:30 PM in Conference
Room 2 located on the second floor of Auburn City Hall, 25 West Main
Street, Auburn. Members present included: Chair Fred Poe, Vice Chair
Trish Borden, and Councilmember Jeanne Barber. Member Gene Cerino
arrived at 6:34 PM. Others present during the meeting included: Mayor
Peter B. Lewis, Finance Director Shelley Coleman, City Attorney Daniel B.
Heid, Human Resources Director Brenda Heineman, Assistant Finance
Director Lee Hall and Deputy City Clerk Cathy Richardson. The meeting
was tape recorded.
II. APPROVAL OF MINUTES
A. Minutes of the December 2, 2002 Finance Committee meeting.
Vice Chair Borden moved and Councilmember Barber seconded to
approve the December 2, 2002 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1 . Claims
F4.9.5
Claims check numbers 316447 through 316798 in the
amount of $1,829,995.06 and wire transfer in the amount of
$78,200.00 and dated December 16, 2002.
2. Payroll
F4.9.2
Payroll check numbers 10003 to 10100, 502522, 502542,
502625, 502641 to 502668, and 502669 to 502732 in the
amount of $609,832.80, and cashier checks in the amount of
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Finance Committee Minutes
December 16, 2002
$29,733.76, and electronic deposit transmissions in the
amount of $881 ,413.83 for a grand total of $1 ,520,980.39 for
the pay period covering November 28, 2002 to December 6,
2002.
B. Surplus Property
F4.6.1
1. Police Department
City Council to authorize the conversion of the following
evidence and property room property from surplus property
to Police Department use:
Item #HR05
Item #HR06
Item #WM01
Item #JT04
Item #JT08
Item #HK05
Item #HK06
Item #GM01
Item #OK01
Tools
Claw Hammer
Sawzall. 77 4A39428412
Cordless Drill, Black & Oecker/20003652
ToolKit
Crow Bar
Bolt Cutter
Hammer
ToolBox
2. Police Department
City Council to authorize the surplus and disposal of the
following described property, which is of no further use to
the City:
InFocus Projector LitPro210, City 10 #0011400140
3. Public Works Department
City Council to authorize the surplus and disposal of the
following described property, which is of no further use to
the City:
Descriotion Serial Number
Motorola Syntor Radio VHF 431HFL 1485
Motorola Dash Mount Mostar 436HLG1631
Motorola Dash Mount Mostar 436HLG1629
Descriotion Vehicle Number VIN Number
1991 Chevrolet 6115A 1GCDC14Z8ME186404
~ Ton Pickup
1985 Trailst.r 561A-85 TS8500105
UtliityTrailer
1990 Ram Trailer 6563B 45NFS102XL1001157
1991 Ta9-A-Long 6761A FW113091000000092
Utility Trailer
Quantitv
10
1
1
Model Number
T83SRA3200AK
D33TLA7000AK
D33TLA 7000AK
Fixed Asset No.
N/A
55099 30786
55099 51286
Fixed Asset No.
55000 6115A
55000 56100
55000 6563B
55000 6761A
Descriotion
Code "3" MX-7000 Light Bars (with clear lens and red and blue filters)
Federal Signal "Vector" Bar (with red, blue, amber, and clear lenses)
Whelen "Advant-Edge" Strobe Bar (with all red lenses and opticom)
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Finance Committee Minutes
December 16, 2002
Public Safety Equipment (PSE) "Force 4 LP" Bar (with red and blue
lenses)
4. Fire Department
City Council to authorize the surplus and disposal of the
following described property which is of no further use to the
City:
Quantity
2
4
5
2
I
I
I
I
I
18
I
3
4
3
19
I
6
I
4
6
I
Description
6 bank charger for Astro Sabre
6 bank charger for HTl 000
6 bank charger for MTS2000
Charger conditioner for HTl 000
Micronta Multimeter
CO detector, Non functioning
RCA scanner
Minitor pager with charger
Minitor pager
M initor II chargers
Shinwa pager
Shinwa charger
Charger for HTl 000
Misc flip style cell phones
Minitor II amplified charger
Charger for HT500
Charger for HTl 000
Charger for MTS2000
Plectron
Mobile charger for HTl 000
3 bay charger conditioner (Alexander)
6 bay charger conditioner (Alexander)
1MB ThinkPad laptop computer
Graphica laptop computer
Tripplite Isolator
Auburn ID #
021-634
022-177
022-20 I
011-137
5. Mountain View Cemetery
City Council to approve the surplus and disposal of the
following property and vehicles which are of no further use
to the City:
1988 GMC S-15 pick-up truck, #436000096
1981 Datsun pick-up, #436000025
1993 Honda 21" mower, #436000014
21" Taro self propelled mower
Sears steam cleaner, #014597
Garden Mark gas edger
John Deere 300G weed-eater
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Finance Committee Minutes
December 16, 2002
C. Contract Administration
1. Professional Services AQreement with Patricia Butts
McDonald
A3.16.7
City Council to authorize a Professional Services Agreement
with Patricia Butts McDonald for legislative services.
2. Professional Services AQreement with Marjorie Rommel
A5.1.1
City Council to authorize a Professional Services Agreement
with Marjorie Rommel for professional journalism services.
Vice Chair Borden moved and Councilmember Barber
seconded to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
Member Cerino arrived at this time (6:34 PM) and
Councilmember Barber departed.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5706
F3.17
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5610, the 2002
Budget Ordinance, as amended by Ordinances 5639 and
5665 and authorizing the Mayor to accept Schedule A which
relates to the City of Auburn 2002 budget for additional
appropriations in various funds pursuant to RCW
35A.33.120, and setting forth findings.
Vice Chair Borden moved and Member Cerino seconded to
recommend approval of Ordinance No. 5706.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 3549
A1.4.1
A Resolution of the City of Auburn, Washington, authorizing
the Mayor and City Clerk of the City of Auburn, to execute
an Interlocal Agreement continuing the authority of the
Auburn Municipal Court as the Municipal Court for the City of
Algona, and establishing an amended filing fee schedule.
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Finance Committee Minutes
December 16, 2002
Vice Chair Borden moved and Member Cerino seconded to
recommend approval of Resolution No. 3549.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Reimburse Airport Fund from Insurance Fund at Midyear
Director Coleman reviewed the Airport Fund balance. The Airport
Fund has approximately $100,000 in working capital. Due to
revenues coming in lower than anticipated for 2002 by
approximately $66,000, additional costs for repairs to hangar roofs,
and other significant improvements over the last two years, the
Airport Fund is experiencing depleted cash flow. Transferring
funds from the Insurance Fund to the Airport Fund would enhance
the Airport Fund balance and enable the Airport to apply for
matching grants for various repairs and projects and also provide
the Airport with the ability to repay future interfund loans in the
event emergency repairs are necessary.
Committee members discussed Airport rent and lease collections,
capital improvements, and debt service.
Vice Chair Borden expressed concern with any fund transfers to
the Airport Fund and the Airport debt repayment ability.
Chair Poe recommended that the Airport budget be reviewed in
Municipal Services Committee.
Committee members concurred with Chair Poe.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 7:10 PM.
APPROVED THIS /; J!:t
DAY OF JANUARY, 2003.
Cathy Ric rdson, Deputy Ci Clerk
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