HomeMy WebLinkAbout01-21-2003CITY OF AUBURN
FINANCE COMMITTEE
JANUARY 2'1, 2003
MINUTES
II.
III.
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CALL TO ORDER
Chair Poe called the meeting to order at 6:40 PM in the Council
Conference Room located on the first floor of Auburn City Hall located at
25 West Main Street, Auburn. Members present included: Chair Fred
Poe, Vice Chair Jeanne Barber, and Member Gene Cerino. Others
present during the meeting included: Mayor Peter B. Lewis, Employee
Relations and Compensation Manager John Fletcher, City Attorney Daniel
B. Held, Finance Director Shelley Coleman, Senior Planner Al Hicks, and
Deputy City Clerk Cathy Richardson.
APPROVAL OF MINUTES
Minutes of the January 6, 2003 Finance Committee meeting.
Member Cerino moved and Vice Chair Barber seconded
approve the January 6, 2003 minutes as distributed.
to
MOTION CARRIED UNANIMOUSLY. 3~0.
CONSENTITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 317256 through 317481 in the
amount of $857,004.34 and a wire transfer in the amount of
$281,396.15 and claims check numbers 317482 through
317693 in the amount of $1,738,766.19 and dated January
21, 2003.
Payroll
F4.9.2
Payroll check numbers 502733 to 503096 and check
number 10101 in the amount of $913,780.92 and electronic
deposit transmissions in the amount of $1,652,594.56 for a
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Finance Committee Minutes January 21,2003
IV.
grand total of $2,566,375.48 for the pay period covering
December 7, 2002 to January 16, 2003.
Surplus Property
F4.6.1
Parks and Recreation Department
City Council to authorize the surplus and disposal of the
following described property, which is of no further use to
the City:
4 Lobby Chairs
4 Square Tables
3 Benches
1 Metal Storage Cabinet
1 File Cabinet
2 Wooden Square End Tables
Bad-Debt Write-off
F4.12
City Council to authorize the write-off of utility account and BIA
account bad debts in accordance with City policy in the amount of
$10,677.58.
Committee members briefly discussed a wire transfer in the amount of
$281,396.15, claims voucher number 317624, and current City policy with
regard to bad-debt write-offs.
Vice Chair Barber moved and Member Cerino seconded to approve the
consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
Ordinance No. 5729
F4.21
An Ordinance of the City Council of the City of Auburn,
Washington, establishing new Sections 3.04.570 and 3.04.571 of
the Auburn City Code creating a new fund to account for revenues
and expenses associated with the commercial tenant area of the
Sound Transit Parking Garage.
Vice Chair Barber moved and Member Cerino seconded to recommend
approval of Ordinance No. 5729.
MOTION CARRIED UNANIMOUSLY. 3-0.
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Finance Committee Minutes January 21, 2003
VI.
DISCUSSION ITEMS
.Property Tax Increases and Levie~
Finance Director Shelley Coleman distributed a
dated January 21, 2003 related to levy lid lifts.
memorandum
Director Coleman reported that, now that cities are limited to a 1%
property tax increase, cities have the ability to ask the voters to
approve increases in excess of the levy lid.
Director Coleman cited the following example:
The City has a tax base of $12,000,000 and there is a need to
increase the base to $14,000,000 for an unlimited period of time.
To do so, the City will need to levy $3.05 to get the additional
$2,000,000. If approved by a simple majority of the voters (not
more than twelve months before the proposed levy is made) the
City may levy $3.05 and increase the tax base from $12,000,000.
to $14,000,000.
In the following year, the City would then increase the tax base by
101% or $140,000 to $14,140,000. The City would not be able to
levy the $3.05 per thousand unless that was required to bring in the
$14,140,000. If assessed value increased by more than 1%, then
the levy rate would fall below the $3.05. If the City wished to levy
$3.05 (above the permitted 1% base) the voters would have to
approve it.
ADJOURNMENT
There being no further business, the meeting adjourned at 7:02 PM.
APPROVED THIS ,_.~ ~ DAY OF FEBRUARY, 2003.
Cathy Richardson, Deputy City~lerk
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