HomeMy WebLinkAbout09-15-2003CITY OF
WASHINGTON
FINANCE COMMITTEE
SEPTEMBER 15, 2003
MINUTES
II.
III.
CALL TO ORDER - 6:30 PM, COUNCIL CONFERENCE ROOM
Vice Chair Gene Cerino called the meeting to order at 6:30 PM in the
Council Conference Room located on the first floor of City Hall, 25 West
Main Street, Auburn, Washington. Vice Chair Cerino and Member Nancy
Backus were present. Others present included: Mayor Peter B. Lewis,
City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Human
Resources Director Brenda Heineman, Public Works Director Dennis
Dowdy, General Services/Fleet Manager Wayne Knapp, Community
Development Administrator David Osaki, Planner Bill Mandeville, and
Deputy City Clerk Cathy Richardson. Also present was Bill Peloza.
APPROVAL OF MINUTES
Minutes of the September 2, 2003 Finance Committee meeting.
Member Backus moved and Vice Chair Cerino concurred
approve the September 2, 2003 minutes.
to
MOTION CARRIED UNANIMOUSLY. 2-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 324013 through 324390 in the
amount of $1,542.711.98 and dated September 15, 2003.
Payroll
F4.9.2
Payroll check numbers 505578 to 505745 in the amount of
$575,509.38 and electronic deposit transmissions in the
amount of $881,839.92 for a grand total of $1,457,349.30 for
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Finance Committee Minutes September 15, 2003
IV.
Bo
the pay period covering August 28, 2003 to September 11,
2003.
Surplus Property
F4.6.1
Police Department
City Council to authorize the surplus and disposal of the
following equipment no longer of use to the City:
1 Cannondale Mountain Bike, blue, no Serial or City ID number
1 Trek Mountain Bike, City ID #001 21 00 261
Member Backus moved and Vice Chair Cerino concurred to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 2-0.
ORDINANCES AND RESOLUTIONS
There were no ordinances or resolutions for Committee consideration.
DISCUSSION ITEMS
2004 Equipment Rental Budget
General Services/Fleet Manager Wayne Knapp distributed 2004
budget information. The proposed 2004 budget reflects
reallocation of certain funds to better utilize the available resources.
The 2004 budget also reflects a budget reduction of approximately
$10,000 to $15,000.
2004 Human Services General Fund Grants
Planner Bill Mandeville explained that the information provided in
the agenda packet includes the addition of the Human Services
Committee recommendations regarding general fund grants to
human service agencies. The recommendations are formulated
based on 1% of the general fund revenues and are prioritized
based on essential services provided. In the event the City cannot
fully fund the grants at the 1% level, the Committee has requested
the opportunity to re-evaluate the appropriations.
Finance Director Shelley Coleman noted that the proposed 2004
budget includes full funding for the Human Services grants.
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Finance Committee Minutes September 15, 2003
Do
Discussion followed regarding the Auburn MultiCare Adult Health
Center and needs of and services provided for special population
and senior citizens.
2004 Human Resources Budget
Human Resources Director Brenda Heineman distributed budget
information on 2004 projected expenditures. Director Heineman
reported that the only significant increase in the 2004 budget is for
the public defense contract, which is due to the increased number
of court cases. There may also be a need for a program
improvement related to collection and tracking of unpaid court fees.
Currently, there is approximately $1,377,000 in fees for 2,706
accounts which are set up on time payments.
In response to questions from Member Backus, Director Heineman
explained that 2003 accomplishments include analyzing and
identifying all caution zone jobs, which pertain to compliance with a
new ergonomic law. The law contains a specific timetable for
progress on compliance.
(Director Heineman reported following Item II.A of these minutes)
2004 Finance Department Budget
Director Coleman reported that the 2004 work program goals are
approximately 50% complete. An update of 2004 work program
goals will include items such as an extensive Information Services
(IS) program. The IS program includes implementation of a new
citywide cash receipting program that will allow receipt of payments
via the Internet. Other work program goals include procurement of
financing if a new Public Safety facility is approved, updating
financial policies and procedures, and the annual financial audit.
The Government Access TV (GATV) project will be completed this
year.
Director Coleman reviewed the functions of the Finance
Department and explained that the 2004 budget reflects a
decrease in operating supplies due to the dismantling of the
Printshop in 2001. The savings on operating supplies for 2004 is
anticipated to be approximately $50,000.
Director Coleman referred Committee Members to the attachment
for Department 98. Director Coleman explained that Department
98 includes non-departmental, non-recurring items such as the
Public Safety facility, certain professional costs and services, debt
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Finance Committee Minutes September 15, 2003
service, bonds, and retiree cash outs. The fund also includes
LEOFF I retirees long-term disability and medical insurance costs
and funding for video conferencing equipment for the Public Safety
facility.
Director Coleman stated that the City of Federal Way is testing
video conferencing equipment and reviewed video conferencing
equipment options.
VI.
APPROVED THIS /~
Gene Cerino, Vice Chair
ADJOURNMENT
There being no further business to come before the Committee,
meeting adjourned at 7:02 PM.
~ DAY OF OCTOBER, 2003.
the
Cathy R~hardson, Deputy City Clerk
I:\clerk\finance\fca~2003fcm09-15
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