HomeMy WebLinkAbout10-06-2003CITY OF
WASHINGTON
FINANCE COMMITTEE
OCTOBER 6, 2003
MINUTES
II.
III.
CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in the Council
Conference Room, located in City Hall, 25 West Main Street, Auburn,
Washington. Committee members present were: Chair Poe, Vice Chair
Gene Cerino and Member Nancy Backus. Others present included Mayor
Peter B. Lewis, Finance Director Shelley Coleman, City Attorney Daniel B.
Heid, Employee Relations and Compensation Manager John Fletcher,
Ms. Lynn Norman, Mr. Bill Peloza, Mr. Tom Gaetz, and City Clerk Danielle
Daskam.
APPROVAL OF MINUTES
Minutes of the September 15, 2003 Finance Committee meeting.
Vice Chair Cerino moved and Member Backus seconded
approve the minutes as distributed.
to
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 324391 through 324929
amount of $2,335,989.92 and dated October 6, 2003.
in the
Payroll
F4.9.2
Payroll check numbers 505746 to 505919 in the amount of
$294,062.87 and electronic deposit transmissions in the
amount of $917,550.92 for a grand total of $1,211,613.79 for
the pay period covering September 12, 2003 to October 1,
2003.
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Finance Committee Minutes October 6, 2003
IV.
B. Surplus Property
Planning Department
City Council to authorize the surplus and disposal of the
following items:
1 - freestanding podium
1 - 30" X 96" folding table
1 - 30" X 48" desk
1 - 36" round table
1 - 5 shelf metal storage unit
1 - side chair
1 - 30" x 48" metal desk
4 - metal brochure racks
7 - 30" x 60" folding tables
1 - Message Display Cabinet
Committee members reviewed the consent items.
Vice Chair Cerino moved and Member Backus seconded to approve the
consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
There were no ordinances or resolutions for Committee review.
DISCUSSION ITEMS
City Council and Mayor 2004 Budqet
Finance Director Coleman presented the City Council and Mayor
budgets for 2004. She noted that a portion of professional services
for intergovernmental relations was moved to salaries and wages.
In response to a question from Member Backus, Director Coleman
explained that interfund rentals and leases include expenses for
the Mayor's automobile, copy machine lease, and print shop
expenses.
Mayor Lewis noted that there are no increases in the budgets
presented this evening other than union contract costs and
expenses associated with increased cost of materials or services
from outside vendors. However, budget increases will be
approximately 107% of the 2003 budget while income in property
tax is limited to a one percent increase and sales tax income is
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Finance Committee Minutes October 6, 2003
expected to increase approximately two percent. Therefore,
budgets will be adjusted and staff will continue to work with the
state to identify additional revenue sources.
Legal Department 2004 Budqet
City Attorney Heid presented the Legal Department budget for
2004. He explained that the proposed 2004 budget is essentially
unchanged from the 2003 budget. There were no questions from
the Committee.
School Impact Fees
Finance Director Coleman presented the Auburn School District's
request to increase school impact fees to $4,500 for single family
and $1,200 for multi-family units. The City currently collects $2,500
for single family and $1,000 for multi-family units. The City's school
impact fees were implemented in 1999. Director Coleman
presented a handout comparing the school impact fees assessed
by other jurisdictions. An Auburn School District fund balance
report of the impact fees collected from September 1, 2002 to
August 31, 2003, and an expenditure detail report were also
presented.
Committee members discussed the requested increase. Vice
Chair Cerino spoke in favor of a reasonable increase in multi-family
impact fee and a minimal increase in the single-family impact fee.
Member Backus spoke against increasing the impact fee to the full
amount requested, which would give Auburn the highest school
impact fee in the area. Chair Poe indicated he is opposed to
impact fees generally. Mayor Lewis recalled that the City Council
initially implemented school impact fees based on an average of
the Pierce County impact fee and other local jurisdictions' school
impact fees.
Vice Chair Cerino suggested increasing the fees 20% to $3,000 for
single family and $1,200 for multi-family units.
Upon further discussion, Vice Chair Cerino moved and Member
Backus seconded to recommend increases in school impact fees
of 20% for multi-family housing units to $1,200 and 30% for single-
family units to $3,250.
MOTION CARRIED UNANIMOUSLY. 3-0.
D. Draft Ordinance No. 5788 - Travel Advance Fund
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Finance Committee Minutes October 6, 2003
VI.
Finance Director Coleman explained that the travel advance fund is
a separate bank account utilized to advance or reimburse
employees' travel expenses for meals, lodging, transportation and
other approved travel expenses. The account limit is currently
established at $2,000 and is routinely reimbursed by the City's
general account. Staff requests that the City Council authorize an
increase of the Advance Travel Expense Revolving Fund from
$2,000 to $5,000 in order to cover the requests for advance or
reimbursement of travel expenses and to reduce the frequency of
reimbursing the account.
Vice Chair Cerino moved and Member Backus seconded to
recommend Council approval of Ordinance No. 5788.
MOTION CARRIED UNANIMOUSLY. 3-0.
Ordinance No. 5788 will be presented to the full Council on
October 20, 2003.
E. City Hall Restroom Remodel
Finance Director Coleman presented a request for Council
consideration to approve the remodel of City Hall's first floor
restrooms to make them consistent with the Americans with
Disabilities Act (ADA). Director Coleman advised that the work
would be performed this year utilizing funds set aside for HVAC
maintenance work. It was consensus of the Committee to proceed
with the project.
ADJOURNMENT
There being no further business, the meeting adjourned at 7:19 p.m.
APPROVED THE 20TM DAY OF OCTOBER, 2003
Fred Po~, Chair ~'
Danielle Daskam, City Clerk
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