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HomeMy WebLinkAbout02-02-2004CITY OF ~ WASHINGTON FINANCE COMMITTEE February 2, 2004 MINUTES II. III. CALL TO ORDER Vice Chair Lynn Norman called the meeting to order at 6:30 p.m. in the Council Conference Room located at City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Vice Chair Norman, Member Roger Thordarson, and Mayor Pro Tem Sue Singer. Chair Nancy Backus was excused. Also present during the meeting were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Acting Fire Chief Russ Vandver, Employee Relations and Compensation Manager John Fletcher, and City Clerk Danielle Daskam. APPROVAL OF MINUTES Minutes of the January 20, 2004 Finance Committee meeting. Member Thordarson moved and Mayor Pro Tem Singer seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. CONSENT ITEMS A. Vouchers Claims F4.9.5 Claims check numbers 327710 through 327902 in the amount of $1,153,416.12 and claims check numbers 327903 through 328165 in the amount of $569,020.04 and dated February 2, 2004. Payroll F4.9.2 Payroll check numbers 507162 to 507288 in the amount of $270,985.18 and electronic deposit transmissions in the Page 1 Finance Committee Minutes February 2, 2004 IV. amount of $943,561.79 for a grand total of $1,214,546.97 for the pay period covering January 15, 2004 to January 29, 2004. Committee members reviewed the consent items. Member Thordarson moved and Mayor Pro Tem Singer seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. ORDINANCES AND RESOLUTIONS Resolution No. 3682 A3.12.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract for public defense services for 2004 between the City and The McCrumb Law Firm, P.S., Attorneys at Law Employee Relations and Compensation Manager Fletcher presented Resolution No. 3682. The Resolution provides for a new contract for public defense services between the City and The McCrumb Law Firm to include the addition of standby public defense services at time of arraignment. The contract would begin March 1, 2004 and run through the end of the year. The new contract replaces the contract approved by Resolution No. 3477. (Note: The public defense contract was also discussed at the January 20, 2004 Committee meeting.) Mayor Pro Tem Singer moved and Member Thordarson seconded to recommend Council approval of Resolution No. 3682. MOTION CARRIED UNANIMOUSLY. 3-0. Resolution No. 3684 F2.4.9 LID 250 A Resolution of the City of Auburn, Washington, fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 250, and directing that notice thereof be given in the manner required by law Page 2 Finance Committee Minutes February 2, 2004 Finance Director Coleman presented Resolution No. 3684, which sets the date for public hearing on the final assessment roll for LID 250. The hearing date is scheduled for March 1, 2004. Member Thordarson moved and Mayor Pro Tem Singer seconded to recommend Council approval of Resolution No. 3684. MOTION CARRIED UNANIMOUSLY. 3-0. Resolution No. 3685 F4.3 A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule relating to building permit fees Resolution No. 3685 was added to the Finance Committee agenda as an agenda modification. Finance Director Coleman presented Resolution No. 3685 which amends the building permit fees contained in the City's fee schedule. Director Coleman explained that the Resolution corrects building permit fees recently modified by Ordinance No. 5819. Ordinance No. 5819 provided for increases rounded to the nearest dollar; Resolution No. 3685 rolls back the increase in building permit fees to the nearest tenth of a dollar. Staff discovered that rounding the fees contained in the building permit table to the nearest dollar resulted in a significant and unintended increase in permit fees. Member Thordarson moved and Mayor Pro Tem Singer seconded to recommend Council approval of Resolution No. 3685. MOTION CARRIED UNANIMOUSLY. 3-0. DISCUSSION ITEMS A= Fire Station 31 Remodel Finance Director Coleman presented the proposal for improvements to Fire Station 31 which houses the Fire Department's administration and training facilities. The proposal calls for updating the training room and front offices to provide building security, remodel of the restrooms to ensure ADA compliance, new workstations and carpeting. The total cost of the project is approximately $55,000. Finance Director Coleman Page 3 Finance Committee Minutes February 2, 2004 VI. recommended an additional $20,000 allocated to the project to provide for other minor repairs and improvements as necessary. Director Coleman pointed out that the Fire Department had $166,000 in residual budget in 2003, and she recommended utilizing $75,000 of the residual budget to accomplish the remodel work. The project is not included in the 2004 Budget and would be part of the first budget amendment scheduled for March. Acting Fire Chief Vandver added that the project would provide additional security for the fire station, provide ADA compliant restrooms, and reorganize work areas to provide more efficient use of space. Committee members were favorable to the proposed project. Sales Tax Summary, 2004 Finance Director Coleman presented a sales tax summary report that compares sales tax received in January 2004 to taxes collected in January 2003, and segregates sales tax revenues by industry type. The report was informational only. ADJOURNMENT There being no further business, the meeting adjourned at 6:55 p.m. APPROVED THIS //'~ ~"~-JDAY OF fEbrUArY 2004. Nancy ~,.~c~us, Cl~air- I:\clerk\flnance\fca~2004fcm02-02 Page 4