HomeMy WebLinkAbout02-02-2004CITY OF ~
WASHINGTON
FINANCE COMMITTEE
February 2, 2004
MINUTES
II.
III.
CALL TO ORDER
Vice Chair Lynn Norman called the meeting to order at 6:30 p.m. in the
Council Conference Room located at City Hall, 25 West Main Street,
Auburn, Washington. Committee members present were: Vice Chair
Norman, Member Roger Thordarson, and Mayor Pro Tem Sue Singer.
Chair Nancy Backus was excused. Also present during the meeting were:
Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director
Shelley Coleman, Acting Fire Chief Russ Vandver, Employee Relations
and Compensation Manager John Fletcher, and City Clerk Danielle
Daskam.
APPROVAL OF MINUTES
Minutes of the January 20, 2004 Finance Committee meeting.
Member Thordarson moved and Mayor Pro Tem Singer seconded
to approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 327710 through 327902 in the
amount of $1,153,416.12 and claims check numbers
327903 through 328165 in the amount of $569,020.04 and
dated February 2, 2004.
Payroll
F4.9.2
Payroll check numbers 507162 to 507288 in the amount of
$270,985.18 and electronic deposit transmissions in the
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Finance Committee Minutes February 2, 2004
IV.
amount of $943,561.79 for a grand total of $1,214,546.97 for
the pay period covering January 15, 2004 to January 29,
2004.
Committee members reviewed the consent items.
Member Thordarson moved and Mayor Pro Tem Singer
seconded to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
Resolution No. 3682
A3.12.5
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract for
public defense services for 2004 between the City and The
McCrumb Law Firm, P.S., Attorneys at Law
Employee Relations and Compensation Manager Fletcher
presented Resolution No. 3682. The Resolution provides for a new
contract for public defense services between the City and The
McCrumb Law Firm to include the addition of standby public
defense services at time of arraignment. The contract would begin
March 1, 2004 and run through the end of the year. The new
contract replaces the contract approved by Resolution No. 3477.
(Note: The public defense contract was also discussed at the
January 20, 2004 Committee meeting.)
Mayor Pro Tem Singer moved and Member Thordarson seconded
to recommend Council approval of Resolution No. 3682.
MOTION CARRIED UNANIMOUSLY. 3-0.
Resolution No. 3684
F2.4.9 LID 250
A Resolution of the City of Auburn, Washington, fixing a time and
place for hearing on the final assessment roll for Local
Improvement District No. 250, and directing that notice thereof be
given in the manner required by law
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Finance Committee Minutes February 2, 2004
Finance Director Coleman presented Resolution No. 3684, which
sets the date for public hearing on the final assessment roll for LID
250. The hearing date is scheduled for March 1, 2004.
Member Thordarson moved and Mayor Pro Tem Singer seconded
to recommend Council approval of Resolution No. 3684.
MOTION CARRIED UNANIMOUSLY. 3-0.
Resolution No. 3685
F4.3
A Resolution of the City Council of the City of Auburn, Washington,
amending the City of Auburn Fee Schedule relating to building
permit fees
Resolution No. 3685 was added to the Finance Committee agenda
as an agenda modification.
Finance Director Coleman presented Resolution No. 3685 which
amends the building permit fees contained in the City's fee
schedule. Director Coleman explained that the Resolution corrects
building permit fees recently modified by Ordinance No. 5819.
Ordinance No. 5819 provided for increases rounded to the nearest
dollar; Resolution No. 3685 rolls back the increase in building
permit fees to the nearest tenth of a dollar. Staff discovered that
rounding the fees contained in the building permit table to the
nearest dollar resulted in a significant and unintended increase in
permit fees.
Member Thordarson moved and Mayor Pro Tem Singer seconded
to recommend Council approval of Resolution No. 3685.
MOTION CARRIED UNANIMOUSLY. 3-0.
DISCUSSION ITEMS
A=
Fire Station 31 Remodel
Finance Director Coleman presented the proposal for
improvements to Fire Station 31 which houses the Fire
Department's administration and training facilities. The proposal
calls for updating the training room and front offices to provide
building security, remodel of the restrooms to ensure ADA
compliance, new workstations and carpeting. The total cost of the
project is approximately $55,000. Finance Director Coleman
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Finance Committee Minutes February 2, 2004
VI.
recommended an additional $20,000 allocated to the project to
provide for other minor repairs and improvements as necessary.
Director Coleman pointed out that the Fire Department had
$166,000 in residual budget in 2003, and she recommended
utilizing $75,000 of the residual budget to accomplish the remodel
work. The project is not included in the 2004 Budget and would be
part of the first budget amendment scheduled for March.
Acting Fire Chief Vandver added that the project would provide
additional security for the fire station, provide ADA compliant
restrooms, and reorganize work areas to provide more efficient use
of space.
Committee members were favorable to the proposed project.
Sales Tax Summary, 2004
Finance Director Coleman presented a sales tax summary report
that compares sales tax received in January 2004 to taxes
collected in January 2003, and segregates sales tax revenues by
industry type. The report was informational only.
ADJOURNMENT
There being no further business, the meeting adjourned at 6:55 p.m.
APPROVED THIS //'~ ~"~-JDAY OF fEbrUArY 2004.
Nancy ~,.~c~us, Cl~air-
I:\clerk\flnance\fca~2004fcm02-02
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