HomeMy WebLinkAbout02-17-2004CITY OF
WASHINGTON
FINANCE COMMITTEE
February 17, 2004
MINUTES
I1.
II1.
CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:32 p.m. in the
Council Conference Room located at City Hall, 25 West Main Street,
Auburn, Washington. Committee members present were: Chair Backus,
Vice Chair Lynn Norman, and Member Roger Thordarson. Also present
during the meeting were: Mayor Peter B. Lewis, City Attorney Daniel B.
Held, Finance Director Shelley Coleman, Employee Relations and
Compensation Manager John Fletcher, and City Clerk Danielle Daskam.
APPROVAL OF MINUTES
Minutes of the February 2, 2004 Finance Committee meeting
Member Thordarson moved and Vice Chair Norman seconded to
approve the February 2, 2004 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 328166 through 328535 in
amount of $1,422,593.42 and dated February 17, 2004.
the
Payroll
F4.9.2
Payroll check numbers 507289 to 507422 in the amount of
$636,713.98 and electronic deposit transmissions in the
amount of $896,170.70 for a grand total of $1,532,884.68 for
the pay period covering January 30, 2004 to February 11,
2004.
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Finance Committee Minutes February 17, 2004
IV.
Bad Debt Write-off
F4.12
City Council to authorize the write off of bad debt accounts in
accordance with City policy in the total amount of $60,433.37.
Member Thordarson moved and Vice Chair Norman seconded to approve
the consent items.
Committee members reviewed the consent items and briefly reviewed
claims voucher numbers 328375 and 328212.
Finance Director Coleman reviewed the request for bad debt write-off.
The bad debts are comprised of uncollectible accounts receivables,
utilities, and parks department receivables. Director Coleman explained a
new policy in utilities where unpaid closing bills become the responsibility
of the property's new owner. For unpaid utility bills for rental properties,
the outstanding debt is liened against the property. New collection
procedures will be established for those accounts that are for garbage
service only.
MOTION CARRIED UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
There were no ordinances and resolutions for recommendation.
DISCUSSION ITEMS
Draft Ordinance No. 5831 - Council Committee of the Whole
City Attorney Held presented Ordinance No. 5831. The ordinance
would identify the fifth Monday of the month as a date on which the
entire Council would meet. The purpose of the meeting is to allow
the Council to meet as a committee to review forthcoming issues.
No action would be taken at the Committee of the Whole meeting.
Mayor Lewis reported that he requested the establishment of a
Committee of the Whole meeting to allow Council to review issues
and provide feedback to staff. Sample issues for discussion at
Committee of the Whole meetings would be the State's proposed
streamlined sales tax legislation, review of the Park Plan,
scheduling for arts projects, the capital facilities plan, and other
similar issues.
B. 2003 Fourth Quarter Results
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Finance Committee Minutes February 17, 2004
VI.
Finance Director Coleman presented the 2003 fourth quarter
revenues and expenditures report. Director Coleman noted that all
funds ended year-end in a healthy position. Committee members
briefly discussed various revenue and expenditure funds.
ADJOURNMENT
There being no further business, the meeting .adjourned at 6:53 p.m.
APPROVED THIS i.~_:. DAY OF MARCH 2004.
N~ncy B~clt~s, Chair -
Danielle Daskam, City Clerk
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