HomeMy WebLinkAbout03-01-2004CITY OF ~ *
WASHINGTON
FINANCE COMMITTEE
MARCH 1, 2004
MINUTES
I1.
II1.
CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Rom located at City Hall, 25 West Main Street,
Auburn, Washington. Committee members present were: Chair Backus,
Vice Chair Lynn Norman, and Member Roger Thordarson. Also present
were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance
Director Shelley Coleman, and City Clerk Danielle Daskam.
APPROVAL OF MINUTES
Minutes of the February 17, 2004 Finance Committee meeting.
Member Thordarson moved and Vice Chair Norman seconded to
approve the February 17, 2004 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 328536 through 328885
amount of $1,451,827.24 and dated March 1, 2004.
in the
Payroll
F4.9.2
Payroll check numbers 507423 to 507561 in the amount of
$269,519.71 and electronic deposit transmissions in the
amount of $930,999.85 for a grand total of $1,200,519.56 for
the pay period covering February 12 to February 25, 2004.
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Finance Committee Minutes March 1~ 2003
IV.
Committee members discussed claims voucher numbers
328658,328691,328704,328788,328564,328597,328706
and 328570.
Finance Director Coleman requested the Committee
approve voucher number 328570 pending the receipt of the
appropriate documentation.
Chair Backus noted the difference in the payroll amount for
the period ending February 25, 2004 of $1.2 million and the
payroll approved last meeting of $1.5 million. Finance
Director Coleman explained that during the month of
January, there are special payrolls on January 10 of each
year to provide cash out of certain benefits and other
special pay for police and fire.
Vice Chair Norman moved and Member Thordarson
seconded to approve the consent items, and approve
voucher number 328570 to the Auburn Downtown
Association pending the receipt of the appropriate
documentation from the vendor.
MOTION CARRIED UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
Ordinance No. 5831
A3.6
An Ordinance of the City Council of the City of Auburn,
Washington, creating a new Section 2.06.045 of the Auburn City
Code, relating to City Council Committee of the Whole
City Attorney Held presented Ordinance No. 5831 which was
discussed at the February 17, 2004 Committee meeting. The
ordinance provides for a Committee of the Whole meeting on the
fifth Monday of the month to allow the Council to meet as a
committee to review forthcoming issues.
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Ordinance No. 5831.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Ordinance No. 5833
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Finance Committee Minutes March 1, 2003
F2.4.9 LID 250
An Ordinance of the City of Auburn, Washington, approving and
confirming the assessments and assessment roll of Local
Improvement District No. 250 for the improvement of certain
parking facilities, as provided by Ordinance No. 5821, and levying
and assessing a part of the cost and expense thereof against the
property as shown on the assessment roll
Finance Director Coleman reported that the Council will conduct a
public hearing this evening on the final assessment roll for Local
Improvement District (LID) 250. The City's legal counsel for the
purpose of the LID, Mr. Steve DiJulio, will be present at the Council
public hearing to discuss the LID process. Following the public
hearing, the Council will be requested to act on Ordinance No.
5833. Finance Director Coleman briefly explained the financing for
the LID.
Member Thordarson moved and Vice Chair Norman seconded to
recommend the Council consider Ordinance No. 5833.
MOTION CARRIED UNANIMOUSLY. 3-0.
DISCUSSION ITEMS
A=
Comprehensive Plan - Special Area Plan Funding
Mayor Lewis briefed the Committee members on the request for a
budget amendment to provide for funding of special area planning,
specifically the special area plan in north Auburn to redevelop the
site of the Valley Six Drive-in. The City's matching share of the
draft and final Environmental Impact Statement and Special Area
Plan is $25,000. The 2004 Budget includes $10,000 of the
matching share and a budget amendment is requested for the
remaining $15,000. Mayor Lewis and Finance Director Coleman
explained that the funds were allocated in a previous budget, but
were not carried forward to the 2004 Budget.
There was no objection from the Committee, and the funds will be
included in a future budget amendment ordinance.
Jail Advisory Group - Proposed Cities/Yakima County
Interlocal Agreement
Mayor Lewis reported on the status of the interlocal agreement
among several cities and Yakima County for housing of jail
inmates. The City of Auburn has not yet signed the agreement and
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Finance Committee Minutes March 1, 2003
VI.
is waiting for the City of Seattle to enter into the agreement before
the City of Auburn proceeds. The agreement provides that the City
of Seattle would have the largest allocation of inmate space at the
Yakima County Jail.
SuperMall Police Officers
Finance Director Coleman reported on the arrangement with the
management of the SuperMall to provide an on-site office space for
two police officers at the SuperMall station. The SuperMall would
also pay $46,200 annually to the City (approximately 29% of the
police officers' salaries and benefits in 2004) to offset the cost of
police services.
Since 1995 the City has partnered with the Mall in providing on-site
police services. The Mall previously paid 50 percent of the officers'
salaries and benefits and provided the office space for the officers.
ADJOURNMENT
There being no further business, the meeting adjourned at 7:00 p.m.
APPROVED THIS ~,~-Jt'"~t"~TAy OF MARCH 2004.
cy Ch ir
Da'~i'elle Daskam, City Clerk
I:\clerk\finance\fca~004fca03-01
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