HomeMy WebLinkAbout04-05-2004CITY OF
WASHINGTON
FINANCE COMMITTEE
APRIL 5, 2004
MINUTES
I1.
III.
CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in Room 215
at Terminal Park Elementary, 1101 "D" Street SE, Auburn, Washington.
Committee members present were: Chair Backus, Vice Chair Lynn
Norman, and Member Roger Thordarson. Also present were: Mayor
Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley
Coleman, Utility Accounting Manager Julie Sharkich, Employee Relations
and Compensation Manager John Fletcher, and Deputy City Clerk Cathy
Richardson.
APPROVAL OF MINUTES
Minutes of the March 15, 2004 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the March 15, 2004 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 329316 through 329810
amount of $1,932,202.77 and dated April 5, 2004.
in the
Payroll
F4.9.2
Payroll check numbers 507705 to 507847 in the amount of
$305,169.07 and electronic deposit transmissions in the
amount of $957,153.47 for a grand total of $1,262,322.54 for
the pay period covering March 11, 2004 to March 31, 2004.
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Finance Committee Minutes April 5, 2004
B. Surplus Property
F4.6.1
Fire Department
City Council to authorize the surplus and disposal of the
following equipment no longer of use to the City:
(1) 1987 Mack Pumper, Model #MC686FC, License #06101D, VIN
#1M2H 144CHM001293
Fire Department
City Council to authorize the surplus and disposal of the
following equipment no longer of use to the City:
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File Cabinets, 17"x 23", (Drawer-Drawer-File)
Office Chair
File Cabinets, 36"x 19" (2 Drawer)
Countertop, 105" x 24"
File Cabinets, 18" x 29" (4 Drawer)
File Cabinet, 18" x 26.5" (4 Drawer)
Countertop, 24"x 35"
Shelf Unit, 18" x 30"
Countertop, 24" x 40"
Metal Plan Review Table, 38" x 60" (Box/Box/File)
Roller Stand w/Folding Extension, 26.5" x 15"
Cabinet, 18" x 31"
Cabinets, 32" x 18"
Shelf on Rollers, 31" x 28.5"
Cabinet, 14" x 26"
Corner Countertops, 36" x 36.5"
Wall Mount Shelf, 40" x 40"
Countertop, 30" x 24"
Countertop, 23.5" x 32"
Corner Countertop, 36" x 38"
Wrap-Around Partition Countertop, 15"x 17.5'
Partitions, 28" x 40"
Partition, 34" x 40"
Partition, 28" x 34"
Partition, 28" x 28"
Partition, 40" x 42"
Partition, 30.5" x 41"
Countertop, 19.5" x 21"
Countertop, 19.5" x 17.5"
Countertop, 40" x 30"
Countertop, 24.5" x 24"
Countertop, 24" x 29"
Countertop, 40" x 60"
Desk Unit, 21.5" x 77"
Bunn Auto Coffee Pot
Plan Review Stool, 28" Tall
Wall Mount Letter Shelf
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Finance Committee Minutes April 5, 2004
IV.
1 ea Shelf, 60.5" x 12"
1 ea Shelf, 11.25" x 72"
2 ea Shelves, 11.25" x 96"
1 ea Wall Mount Shelf, 12" x 48"
1 ea Wall Mount Shelf, 12" x 60"
3 ea Power Poles
1 ea Maytag Washer, Model #LA412, Serial #327165
1 ea Maytag Dryer, Model #LDE213, Serial #316356
Director Coleman noted a correction to the total claims vouchers.
The corrected total of $1,932,202.77 reflects the subtraction of
voided claims voucher number 329316 in the amount of $1,014.00.
Committee members discussed claims voucher numbers 329316,
329666, 329478, 329515, 329620, and 329704.
Member Thordarson moved and Vice Chair Norman seconded to
approve the consent agenda as corrected.
MOTION CARRIED UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
A=
Resolution No. 3707
F4.6.1
A Resolution of the City Council of the City of Auburn, Washington
declaring certain volumes in the Legal Department's law library as
surplus and authorizing its disposal
City Attorney Heid stated that on-line services through West Law
and Nexus increase the availability of up-to-date, accurate
resources which are more cost effective than maintaining certain
volumes in the law library. The services are updated daily and
provide an expanded library system.
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Resolution No. 3707.
MOTION CARRIED UNANIMOUSLY. 3-0.
DISCUSSION ITEMS
Washington Cities Insurance Authority Compact 2004
Requirements
Employee Relations and Compensation Manager John Flectcher
distributed a Washington Cities Insurance Authority (WCIA)
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Finance Committee Minutes April 5, 2004
Compact 2004 Annual Review Introductory Packet and shared a
Members Training Manual for review. Mr. Fletcher noted that
mandatory training seminars for management and supervisory staff
occur every two years and that Risk Management/Human
Resources Director Brenda Heineman is a member of the WCIA
Executive Committee.
Mr. Fletcher reviewed the WCIA packet.
Utility Billing Cash Management System
Utility Accounting Manager Julie Sharkich reviewed the City's
current utility billing/cash management system, which is DOS
based. The current vendor will not support the system after
December 2005.
Ms. Sharkich stated that thirteen proposals were received in
response the City's Request for Proposals. Considerations
included, but were not limited to, references, detailed descriptions
of utility billing and operating systems, support and training, EGov
capabilities, and costs. Ms. Sharkich stated that staff performed
comparisons of the proposals and reviewed services offered by the
two finalists.
Purchasing Recycled Products in Auburn
Director Coleman stated that in response to requests from
Councilmembers, she is compiling information related to becoming
a "green city" through the use of recycled products produced by
local vendors. Further discussion is necessary to identify the types
of recycled products to be used. Director Coleman noted that she
has reviewed policies of the City of Federal Way related to the use
of recycled products and indicated that she would continue to
research for additional information.
Advocates, Inc. Governmental Relation and Public Affairs
Director Coleman reviewed the Advocates, Inc. contract and stated
that the six-month extension of the contract expires soon. As they
are close to obtaining the grant for the "A" Street project, Director
Coleman requested authorization to request a month-to-month
extension of the contract, not to exceed six months.
Committee members concurred.
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Finance Committee Minutes April 5, 2004
VI.
ADJOURNMENT
There being no further business to come before the
meeting adjourned at 7:00 p.m.
APPROVED THIS--"/7 ~ DAY OF APRIL, 2004.
Committee, the
k~-~, Chair
Cathy Rid.~ardson, Deputy City Clerk
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