HomeMy WebLinkAbout05-17-2004CITY OF
WASHINGTON
FINANCE COMMITTEE
MAY '17, 2004
MINUTES
II.
III.
CALL TO ORDER
Vice Chair Lynn Norman called the meeting to order at 6:30 p.m. in the
Council Conference Room located at Auburn City Hall, 25 West Main
Street, Auburn, Washington. Committee members present were: Vice
Chair Lynn Norman and Member Roger Thordarson. Chair Nancy Backus
was excused. Councilmember Bill Peloza substituted for Nancy Backus.
Also present were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid,
Finance Director Shelley Coleman, Human Resources and Risk
Management Director Brenda Heineman, and City Clerk Danielle Daskam.
APPROVAL OF MINUTES
Minutes of the May 3, 2004 Finance Committee meeting.
Member Thordarson moved and Member Peloza seconded
approve the May 3, 2004 Finance Committee minutes.
to
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 330568 through 330950
amount of $1,676,887.84 and dated May 17, 2004.
in the
Payroll
F4.9.2
Payroll check numbers 508163 to 508326 in the amount of
$628,381.20 and electronic deposit transmissions in the
amount of $926,156.40 for a grand total of $1,554,537.60 for
the pay period covering April 30, 2004 to May 12, 2004.
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Finance Committee Minutes May 17~ 2004
IV.
B. Surplus Property
F4.6.1
Public Works Department
F4.6.1
City Council to authorize the surplus and disposal of the
following equipment of no further use to the City:
Manufacturer Brand Equipment ID#
Panasonic Panafax UF-755e CT 040
Committee members reviewed the consent items and briefly
discussed claims voucher numbers 330629 and 330937.
Member Thordarson moved and Member Peloza seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
ORDINANCES AND RESOLUTIONS
A=
Ordinance No. 5843
F2.4.9 LID 250
An Ordinance of the City Council of the City of Auburn,
Washington, relating to Local Improvement District No. 250; fixing
the amount, form, date, interest rate and maturity of the Local
Improvement District No. 250 installment note; providing for the
purchase of such note by the City from funds on deposit in the
Capital Projects Fund; and fixing the interest rate on Local
Improvement District No. 250 assessment installments
Finance Director Coleman presented Ordinance No. 5843, which
was discussed at the previous Finance Committee meeting. The
ordinance provides for the interfund bond to pay for Local
Improvement District (LID) No. 250.
Member Thordarson moved and Member Peloza seconded to
forward Ordinance No. 5843 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0.
Ordinance No. 5845
A4.7
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Finance Committee Minutes May 17, 2004
C=
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 2.88.030 of the Auburn City Code,
relating to administrative policies
Human Resources/Risk Management Director Heineman
presented Ordinance No. 5845. Ordinance No. 5845 amends City
Code in order to distinguish those polices that are administrative
(policy manual) from those that are legislative (City Code).
Member Thordarson moved and Member Peloza seconded to
forward Ordinance No. 5845 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0.
Resolution No. 3728
F4.6.1, A3.13.4
A Resolution of the City Council of the City of Auburn, Washington
declaring certain real property as surplus and authorizing its
disposal
Finance Director Coleman presented Resolution No. 3728 which
declares City property located at 1650 West Valley Highway South
as surplus and authorizes its sale. The property was purchased
with the intention that it would be used for a future fire station
location site. The City has determined that the site is not suitable
for a fire station location. Director Coleman stated that the
proceeds of the sale would be designated pursuant to Council
direction.
Member Thordarson moved and Member Peloza seconded to
forward Resolution No. 3728 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0.
Resolution No. 3729
A3.16.6
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract with
Washington2 Advocates, LLC, for consulting services
Director Heineman presented Resolution No. 3729. The
Resolution provides for a six-month contract with Washington2
Advocates, LLC, to perform lobbying services on behalf of the City
for projects eligible for federal appropriations.
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Finance Committee Minutes May 17, 2004
Vw
VI.
Member Thordarson moved and Member Peloza seconded to
forward Resolution No. 3729 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0.
DISCUSSION ITEMS
2004 Mid-year Budget Adjustment
Finance Director Coleman presented the 2004 mid-year budget
adjustment (proposed Ordinance No. 5846) for discussion. The
primary purpose of the mid-year budget adjustment is to adjust
year-end balances from the prior year. Other adjustments include
allocation of grants and adjustments due to department
reorganization. Director Coleman also noted an adjustment to the
Arterial Street Fund revenues due to a scrivener's error in the
March 2004 budget amendment.
Committee members briefly discussed adjustments to Parks
expenditures due to the assumption of the old YMCA building
beginning this fall, costs associated with the new justice center, and
allocation for the design work associated with the Auburn
Environmental Park.
Director Coleman stated that the Ordinance approving the budget
adjustment will be presented at the next Committee meeting for
recommendation.
Contract Economic Development Coordinator
Director Heineman presented a proposal to create the position of
Economic Development Coordinator on a contract basis. The
Economic Development Coordinator would be responsible for
reporting to the Mayor and working with the Chamber of
Commerce, Auburn Downtown Association, economic development
action team for the City and other organizations to advance
economic development in the City of Auburn. Director Heineman
stated that with reorganization in the Planning Department, a full-
time employee position is available to off-set the cost of the new
position. Vice Chair Norman suggested that the City's economic
development approach should also focus on retaining existing
businesses.
ADJOURNMENT
There being no further business to come
meeting adjourned at 6:52 p.m.
before the
Committee, the
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Finance Committee Minutes May 17, 2004
APPROVED THIS
n~l~rm~n, ~ice-(~hair
I:\clerk\fi n a nce\fc~2,,004fca05-17
DAY OF JUNE, 2004.
Danielle Daskam, City Clerk
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