HomeMy WebLinkAbout08-02-2004
FINANCE COMMITTEE
August 2, 2004
MINUTES
I. CALL TO ORDER - 6:30 PM, GAME FARM PARK
Chair Nancy Backus called the meeting to order at 6:30 p.m. at the Game
Farm Park Amphitheater located at 3030 "R" Street SE, Auburn,
Washington. Committee members present included Chair Backus, Vice
Chair Lynn Norman, and Member Roger Thordarson. Also present were
Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Risk
Management/Human Resources Director Brenda Heineman, Finance
Director Shelley Coleman, and Deputy City Clerk Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the July 19, 2004 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the July 19, 2004 Finance Committee minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 332961 through 333354 in the
amount of $1 ,557,593.10 and dated August 2,2004.
2. Payroll
F4.9.2
Payroll check numbers 509093 to 509282 in the amount of
$324,269.20 and electronic deposit transmissions in the
amount of $987,516.72 for a grand total of $1,311,785.92 for
the pay period covering July 15, 2004 to July 28, 2004.
B. Call for Public Hearing - 2005 Budget
Page 1
Finance Committee Minutes
AUQust2.2004
City Council to call for a public hearing to be held on September
20, 2004 to receive public comments and suggestions with regard
to development of the 2005 Budget, including revenue estimates
and possible increases in property taxes
Committee members reviewed the consent items and briefly
discussed voucher numbers 332962, 332966, 333075, 333089,
333115,333132,333346, and 333348.
Vice Chair Norman moved and Member Thordarson seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 3746
A3.16.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement for
telephone trunk line services between the City of Auburn and
Qwest Business and Government Services for the purpose of
maintaining the City's telephone trunk line system
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Resolution No. 3746.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 3749
A Resolution of the City Council of the City of Auburn Washington,
authorizing the Mayor and City Clerk to execute an agreement with
Class Software Solutions, L TD for the purpose of purchasing a
comprehensive cash receipting and payment management system
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Resolution No. 3749.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Resolution No. 3754
A Resolution of the City Council of the City of Auburn, Washington,
stating the City Council's support for a proposition coming before
Page 2
Finance Committee Minutes
AUQust2.2004
the voters of the City of Auburn that would authorize the City of
Auburn to fund a local street improvement program
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Resolution No. 3754.
MOTION CARRIED UNANIMOUSLY. 3-0.
v. DISCUSSION ITEMS
A. Resolution No. 3756 - Surplus and Sale of Police Canine Blitz
Committee members briefly discussed the conversion to surplus
and sale of Auburn Police Canine Blitz to Andrew Suver, former
Auburn Police Department officer and Blitz' handler.
B. Ordinance No. 5864 - Property Tax Levy and Special Election
Director Coleman reviewed the ordinance and ballot title. If the
ballot measure is approved, the City will receive approximately
$550,000 in the first year and up to approximately $2,000,000 by
the sixth year dedicated to street improvement. These figures
include revenue from Real Estate Excise Tax (REET) and utility
funds of approximately $302,000 per year. The ordinance
designates the regular property tax rate of $2.88 per $1,000 of
assessed value for 2005 and sets the limit factor for computing the
maximum levy amount at 103%.
Vice Chair Norman expressed concern regarding the language that
sets the levy rate to 103% for years 2006 through 2010.
Director Coleman reported that a dollar amount may be stated for
the first year only. After the first year, statutes require setting an
index. The estimated levy rate in 2010 is expected to decrease
due to projected increases in assessed property valuation to
approximately $2.76 per $1,000 of assessed value.
Director Coleman distributed a brochure entitled "Auburn - Save
Our Streets Program". Committee members reviewed the content
of the brochure.
Page 3
Finance Committee Minutes
AUQust 2.2004
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:00 p.m.
'J~
APPROVED THE .I {¡? DAY OF AUGUST 2004
1:\clerk\finance\fca\2004fcm08-02
Cathy Rich
Page 4