HomeMy WebLinkAbout09-07-2004
FINANCE COMMITTEE
SEPTEMBER 7, 2004
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room located at Auburn City Hall, 25 West Main
Street, Auburn, Washington. Committee members present included Chair
Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also
present were Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Human
Resources/Risk Management Director Brenda Heineman, Finance
Director Shelley Coleman, Information Services Director Lorrie Rempher,
and Deputy City Clerk Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the August 16, 2004 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the August 16, 2004 Finance Committee minutes.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 333729 through 334240 in the
amount of $2,053,183.16 and dated September 7, 2004.
2. Payroll
F4.9.2
Payroll check numbers 509464 to 509632 in the amount of
$319,226.22 and electronic deposit transmissions in the
amount of $969,677.64 for a grand total of $1 ,288,903.86 for
the pay period covering August 12, 2004 to September 1,
2004.
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Finance Committee Minutes
September 7.2004
B. Surplus Property
F4.6.1
1. Information Services Department
City Council to authorize the surplus of the following
equipment which is no longer of use to the City:
Quantitv
4ea
16 ea
3 ea
1 ea
1 ea
Make Description
Viewsonic Computer Monitor
Abarim Clone PC
HP Printers
Clone Server Pentium Pro 200 Mhz
Multicopy sorter 62
Condition Asset No
non-repairable
parted out
non-repairable
parts only
0011400082
Committee members reviewed the claims and payroll vouchers and
surplus property and briefly discussed claims voucher numbers
333731, 333778, 333779, 333801, 333809, 333850, 333862,
333885,333946,334086,334147, and 334150.
Vice Chair Norman moved and Member Thordarson seconded to
approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no items under this section for Committee consideration.
V. DISCUSSION ITEMS
A. Finance Department Budget Review
Director Coleman briefly reviewed Finance Department 2004
accomplishments and 2005 goals.
Director Coleman noted that the Revenue Manual will be
distributed with the 2005 Budget.
Director Coleman reviewed Finance Department budget changes
related to professional services, communications, insurance,
repairs and maintenance, capital outlays, and inter-fund charges.
Inter fund charges include the transfer of funds to the Information
Services (IS) Department, which is a new department. IS was
formerly a division of the Finance Department.
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Finance Committee Minutes
September 7. 2004
Committee members discussed capital outlays related to Fund 321
including Lakeland Hills Community Park, Jacobson Tree Farm,
Fulmer Park addition, Auburn Community Center, and Fenster
Park.
Vice Chair Norman requested information related to the Olson
Creek project.
Director Coleman summarized Fund 328 expenditures including
advertising, inter-governmental charges, operating transfers, and
capital outlays.
B. Information Services Budget Review
Director Rempher reviewed communications and program
improvements. Program improvements include hiring three full
time employees and converting one temporary half time employee
to a permanent half time employee to provide in-house network
maintenance in lieu of using outside professional services. Hiring
permanent employees will net a savings of approximately $7,000 to
the City and will also provide immediate, trained response to
employee needs with regard to specialized reporting software.
C. Human Resources Budget Review
Director Heineman reviewed the Human Resources Department
budget including probation and municipal court expenditures, and a
program improvement to expand a contracted probation counselor
position to a full time employee for work related to the Alternatives
to Incarceration Program.
Director Heineman reported on projected revenues related to day
jail services, the DUI (driving under the influence) victim's panel,
and the DUI education program.
Director Heineman recapped 2004 accomplishments and 2005
goals for the Human Resources Department.
D. Springbrook Software License Agreement
Director Coleman reported that EDEN Systems, the City's current
utility billing software provider, gave notice last year that they will no
longer support this system after December 2005. Request for
Proposals for utility billing software were reviewed by staff and it
was determined that Spring brook was developmentally advanced,
user friendly, and cost competitive. Spring brook software is
currently being used by many neighboring cities.
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Finance Committee Minutes
September 7. 2004
Director Coleman reviewed costs for the Springbrook contract
including hardware, software, training, conversion, and customized
reporting requests.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:24 p.m.
APPROVED THE ZC"4CLJAY OF SEPTEMBER 2004
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