HomeMy WebLinkAbout10-18-2004
FINANCE COMMITTEE
OCTOBER 18, 2004
MINUTES
I. CALL TO ORDER
Vice Chair Lynn Norman called the meeting to order at 6:30 p.m. in the
Council Conference Room located at Auburn City Hall, 25 West Main
Street, Auburn, Washington. Committee members present were: Vice
Chair Lynn Norman and Member Roger Thordarson. Chair Nancy Backus
was excused. Councilmember Bill Peloza, arrived at 6:32 p.m. and
substituted for Nancy Backus. Also present were: Mayor Peter B. Lewis,
City Attorney Daniel B. Heid, Finance Director Shelley Coleman,
Employee Relations and Compensation Manager John Fletcher,
Information Systems Director Lorrie Rempher, and City Clerk Danielle
Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the October 4, 2004 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the October 4, 2004 Finance Committee minutes.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 335006 through 335383 in the
amount of $2,300,612.91 and dated October 18, 2004.
2. Payroll
F4.9.2
Payroll check numbers 509970 to 510125 in the amount of
$629,015.49 and electronic deposit transmissions in the
amount of $925,799.56 for a grand total of $1 ,554,815.05 for
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Finance Committee Minutes
October 18. 2004
the pay period covering September 30, 2004 to October 13,
2004.
B. Call for Public Hearing
1. 2005 Budget
F3.19
City Council to call for a public hearing to be held on
November 1, 2004 to receive public comment on the 2005
Budget.
C. Surplus Property
F4.6.1
1. Planning Department
City Council to authorize the surplus and disposal of a metal
desk that is of no further use to the City.
Councilmembers reviewed the consent items and briefly discussed
voucher numbers 335049,335098,335127,335186,335192,335210 and
335271 .
Member Thordarson moved and Councilmember Peloza seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
B. Resolution No. 3767
A3.9.1
A Resolution of the City Council of the City of Auburn, Washington,
approving the Collective Bargaining Agreement between the City of
Auburn and the Auburn Police Guild Commissioned Unit for 2005-
2007
Employee Relations and Compensation Manager Fletcher
presented Resolution No. 3767 which approves the collective
bargaining agreement between the City and the Police Guild for the
term 2005-2007.
Member Thordarson moved and Councilmember Peloza seconded
to recommend approval of Resolution No. 3767.
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Finance Committee Minutes
October 18.2004
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. YMCA Contract Review
Finance Director Coleman advised the Committee that according to
the agreement (Resolution No. 3494) between the City and the
YMCA for recreational services related to the community center
building and ball field facilities, the City will be making a $720,000
payment to the YMCA by November 1, 2004. According to the
agreement, payment is due upon completion of the ball fields and
their availability for use by the City.
B. Quarterly Financial Reports
Finance Director Coleman presented the third quarter revenue and
expenditure reports. Ms. Coleman noted that a budget amendment
will be required for the golf course construction project. Vice Chair
Norman noted that the building permit revenue and plan check
revenue is much higher than anticipated. Committee members
briefly reviewed the revenues and expenditures by fund. Ms.
Coleman reported there are no revenues in jeopardy.
Committee members also reviewed the quarterly investment
portfolio summary ending September 30, 2004.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 6:50 p.m.
APPROVED THE ~ ~\:-oA Y OF NOVEMBER 2004.
~~áU~
Nan ckus, Chair
~~
Danielle Daskam, City Clerk
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