HomeMy WebLinkAbout11-01-2004
FINANCE COMMITTEE
NOVEMBER 1, 2004
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room located at Auburn City Hall, 25 West Main
Street, Auburn, Washington. Committee members present were: Chair
Nancy Backus, Vice Chair Lynn Norman, and Member Roger Thordarson.
Also present were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid,
Fiscal Services Manager Craig Violante, Human Resources/Risk
Management Director Brenda Heineman, Information Services Director
Lorrie Rempher, and Deputy City Clerk Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the October 18,2004 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the October 18, 2004 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 335384 through 335810 in the
amount of $1 ,614,291.86 and dated November 1,2004.
2. Payroll
F4.9.2
Payroll check numbers 510126 to 510278 in the amount of
$276,321.64 and electronic deposit transmissions in the
amount of $977,352.63 for a grand total of $1,253,674.27 for
the pay period covering October 14, 2004 to October 27,
2004
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Finance Committee Minutes
November 1, 2004
B. Surplus Property
F4.6.1
1. Police Department
City Council to authorize the surplus and disposal of the
following equipment no longer of use to the City:
2 Motorola MT-100 radios, City 10 #021645 & 0012100187
1 Agent Alert, City 10 #921571
1 Body Wire (no City 10)
1 Polaroid Macro 5 SLR 1200 Camera & 6 packages of film (no City 10)
1 Canon AP110 Electric Typewriter, City 10 #0012100027 & 013211
Committee members reviewed the consent items and briefly discussed
voucher numbers 335505, 335546, 335560, 335631, 335642, 335707,
335710,335726, and 335728.
Vice Chair Norman moved and Member Thordarson seconded to approve
the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no ordinances or resolutions for Committee review.
V. DISCUSSION ITEMS
A. Future Visions
Director Heineman reviewed various alternatives to incarceration
programs including an alcohol/drug treatment program, DUI (driving
under the influence) Impact Panel, and day jail services.
The in-house alcohol/drug treatment program is currently provided
through an agreement with Yakima County. Costs for this program
have recently become exorbitant. After extensive study, staff
determined that an alternative program could be contracted
through an independent out-patient alcohol/drug treatment facility
at a substantial savings. Only court-ordered incarcerees would be
allowed in the program. Incarcerees would be held at the Auburn
Jail facility and would be released to attend the program.
The DUI Impact Panel and education program consists of a panel
of speakers that have been victims of or are impacted by DUI
offenses and also a variety of films. The program was recently
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Finance Committee Minutes
November 1, 2004
advertised for the first time and yielded thirteen attendees at a cost
of $40 per person. Staff recommends increasing the fee to $60 per
person. The next program is scheduled for December 15, 2004 at
the Auburn Justice Center (AJC).
The day jail program consists of eight hours of incarceration and
the daily fee is $18. The individual is confined in an empty room in
which they cannot see out but staff can view them. Other courts of
limited jurisdiction have indicated a willingness to participate in the
program. Some individuals have already signed up for the
December 15, 2004 program.
B. Parks & Recreation and Public Works "Pooling Resources"
Director Heineman reviewed the need to clarify layoff and transfer
procedures and regulations during the next union negotiations with
Maintenance and Operations and Parks and Recreation. Pooling
resources within the departments will also be discussed.
C. Court Collections
Director Heineman also reported regarding the improvement and
success of court fee collections since the City hired a Court
Collections Clerk.
D. Update on "Wireless and Beyond"
Director Rempher distributed documentation on a wireless proof of
concept project, which included site survey results, an equipment
recommendation, and an equipment estimate on the Vivato
system.
The wireless communications project would enhance support for
public safety laptops, the intelligent transportation system project,
and serve as an economic development tool for areas of the City
that do not have access to high-speed internet services.
Director Rempher noted that a Vivato system was recently installed
by the City of Spokane to provide citywide wireless services.
Vivato equipment provides a broader range of coverage than
standard wireless equipment and is faster than a cable modem.
Staff performed limited testing of the Viva to equipment and is now
requesting permission to perform a wireless proof of concept
project, which would include installation of an antenna and an
access point. Installation would initially serve the Auburn Justice
Center, and could be expanded to serve the City's intelligent
transportation system project and could also provide means for
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Finance Committee Minutes
November 1,2004
future economic development and potential revenue by selling
services to other businesses and residents.
Committee members concurred.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:05 p.m.
APPROVED THE ¡sf:!:;. DAY OF NOVEMBER 2004
,/
Cathy Ri }1ardson, Deputy City Clerk
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