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Home My WebLink About12-06-2004 FINANCE COMMITTEE DECEMBER 6, 2004 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street, Auburn. Committee members present were: Chair Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also present were: Employee Relations and Compensation Manager John Fletcher, Utility Accounting Manager Julie Sharkich, Information Services Director Lorrie Rempher, Finance Director Shelley Coleman, Financial Planning Manager Dawna Truman, City Attorney Daniel B. Heid, and Deputy City Clerk Cathy Richardson. II. APPROVAL OF MINUTES A. Minutes of the November 15, 2004 Finance Committee meeting. Vice Chair Norman moved and Member Thordarson seconded to approve the November 15, 2004 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 336256 through 336710 in the amount of $2,128,524.14 and dated December 6, 2004. 2. Payroll F4.9.2 Payroll check numbers 510427 to 510616 in the amount of $352,486.70 and electronic deposit transmissions in the amount of $1,016,911.67 for a grand total of $1,369,398.37 Page 1 Finance Committee Minutes December 6. 2004 for the pay period covering November 11, 2004 to December 1, 2004. B. Surplus Property F4.6.1 1. Public Works Department City Council authorize the surplus and disposal of the following vehicles no longer of use to the City: Vehicle # Year/Description VIN # Fixed Asset # P054A 2001 Chev Impala 2G1WF455K619311058 55000P054A 6620a 1983 Hyster A17783821 550006620A Challenger Fork Lift Committee members reviewed the consent items and briefly discussed claims vouchers 336284, 336374, 336386, 336433, 336459,336522,336656, and 336682. Vice Chair Norman moved and Member Thordarson seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5884 F3.19 An Ordinance of the City Council of the City of Auburn, Washington, adopting the budget for the City of Auburn, Washington, for the year 2005 Finance Director Coleman distributed a corrected Ordinance No. 5884. Director Coleman reviewed the 2005 budget, including corrections to the General Fund estimated ending fund balance and a scrivener's error under Section 2. Vice Chair Norman moved and Member Thordarson seconded to approve Ordinance No. 5884. MOTION CARRIED UNANIMOUSLY. 3-0. Page 2 Finance Committee Minutes December 6. 2004 B. Resolution No. 3785 F6.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Interlocal Agreement between the City of Auburn and the cities of Kent, Bothell, Burlington, College Place, Everett, Issaquah, Olympia, Puyallup, Redmond, Renton, Sedro-Wooley, Tukwila, and Woodinville, regarding payment and supervision for sales tax sourcing lobbyist services Chair Backus noted a scrivener's error on page 2 of 11 under paragraph 7.2. The last sentence, fifth word should read "quarterly" rather than "monthly" with regard to the maximum amount to be paid. Vice Chair Norman moved and Member Thordarson seconded to approve Resolution No. 3785 as corrected. MOTION CARRIED UNANIMOUSLY. 3-0. v. DISCUSSION ITEMS A. Ordinance No. 5885 F4.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code Chapter 8.08.180 entitled "Collection Charges - Residential and Commercial Collections" for the purpose of providing for revised commercial garbage and rolloff rates Utility Accounting Manager Julie Sharkich distributed a handout entitled "Solid Waste Rate Reform Commercial & Ro II off' . Ms Sharkich reported on the solid waste fund balance and reviewed rate stabilization, 2005 objectives, and proposed rate reform for commercial and rolloff fees. The commercial and rolloff reformed rates are based on actual cost of service plus a percentage to cover administrative costs and will allow these accounts to become self-supporting. Residential rates remain unchanged. Overhead costs were reallocated to reflect actual costs associated with residential, commercial, and rolloff accounts. Committee members reviewed various refuse rate increases. Page 3 Finance Committee Minutes December 6. 2004 B. Resolution No. 3784 F4.3 A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule relating to Auburn Municipal Airport lease fees Director Coleman distributed correspondence and proposed fee increases related to the Auburn Municipal Airport. Director Coleman reported that Airport Management Group LLC recommends rate increases of approximately 3 to 5 percent, except for outside tie-downs which have a high vacancy rate. Airport Manager Jamelle Garcia performed a market analysis of similar facilities in the surrounding area and believes the increased rates are comparable with other municipal airports. Resolution No. 3784 was presented to the Municipal Services Committee for recommendation earlier this evening. C. Resolution No. 3787 01.8.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Global Voices Radio for emergency radio communication services See Item V.D for discussion of Resolution No. 3787. D. Resolution No. 3788 01.8.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Global Voices Radio for emergency radio communication services Director Coleman explained that the contracts under Resolution No. 3787 and Resolution No. 3788 with Global Voices Radio are to provide emergency radio communication services, including installation of equipment and related broadcasting services. Director Coleman noted that the Municipal Services Committee amended page 10, Exhibit "B" to reflect that payments will be paid in equal monthly installments. Member Thordarson stated that there are indications that equipment provided by Global Voices Radio may not operate Page 4 Finance Committee Minutes December 6. 2004 properly once installed. There are other systems that may be superior to equipment provided by Global Voices Radio. Director Coleman reviewed the termination clause and payment structure. E. 2004 Budget Amendment Committee members reviewed the 2004 budget amendment including possible adjustments for a pending property acquisition. F. Vadis Contract Director Coleman distributed and reviewed the annual Agreement for Professional Services with Vadis. In addition to litter removal, Vadis provides a variety of services to the City as described in the scope of work and responsibilities of the Vadis crew. G. Notice of Purchase Intent - Letter of Advisement to Oliphant Director Coleman stated that the notice of intent to purchase the property occupied by the Auburn Justice Center was also reviewed in the Municipal Services Committee. Director Coleman summarized the pros and cons of exercising the option to purchase the property for the Auburn Justice Center. Exercising the option to purchase sooner rather than later will be more beneficial to the City. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:24 p.m. APPROVED THE ¿.c,NC'DAY OF DECEMBER 2004 \ \ 1:\clerk\finance\fca\2004fcm 12-06 Page 5