HomeMy WebLinkAbout01-03-2005
FINANCE COMMITTEE
JANUARY 3, 2005
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street, Auburn. Committee members present were: Chair Backus, Vice
Chair Lynn Norman, and Member Roger Thordarson. Also present were:
Mayor Peter B. Lewis, Finance Director Shelley Coleman, City Attorney
Daniel B. Heid, and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the December 20, 2004 Finance Committee
meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the December 20, 2004 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 337085 through 337484 in the
amount of $792,556.14 and wire transfers in the amount of
$720,950.00 and dated January 3, 2005.
2. Payroll
F4.9.2
Payroll check numbers 510814 to 510964 in the amount of
$298,813.58 and electronic deposit transmissions in the
amount of $938,375.44 for a grand total of $1 ,237,189.02 for
the pay period covering December 16, 2004 to December
29, 2004.
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Finance Committee Minutes
January 3. 2005
B. Surplus Property
F4.6.1
1. Planning & Community Development
City Council authorize the surplus and disposal of the
following items no longer of use to the City:
35 Metal and wooden desks
26 File cabinets
5 Bookcases
1 Metal shelving system
375' Office partitions, attachable shelving, lighting and work surfaces
12 Computer tables
58 Chairs
Lobby furniture (table and settee)
1 Rug shampooer
6 Garbage cans
54 Metal lockers
66 Metal window blinds
1 Refrigerator
1 Microwaves
1 Coftee maker
7 Courtroom benches
9 Metal storage cabinets
1 Computer, monitor, keyboard, and printer
1 Display cabinet
1 Camera copy stand with lights
2 Monitors
1 Court recording/PA system
Miscellaneous parts of movable filing system
Miscellaneous items including plastic file trays, white boards,
cork boards, brochure rack, mirror, easel, keyboard trays, mail
rack
C. Bad Debt Write-off
F4.12
City Council to write off bad debts in accordance with City policy in
the total amount of $2,852.10.
Committee members reviewed the consent items and briefly discussed
claims vouchers 337104, 337109, 337119, 337213, 337287, 337314,
337113,337120,337269 and 337428.
Committee members also discussed the surplus items and recommended
that the Council surplus the property and dispose of it either through
donation to a non-profit agency or other governmental agency or sale by
auction or other mechanism. City Attorney Heid agreed to prepare a
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Finance Committee Minutes
January 3. 2005
resolution for Council consideration in accordance with the Committee's
recommendation.
Vice Chair Norman moved and Member Thordarson seconded to approve
the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no ordinances or resolutions for Committee review.
V. DISCUSSION ITEMS
A. Solid Waste Service Area
Finance Director Coleman reported that the City recently became
aware of a solid waste service area exchange between Rabanco
and Waste Management. Rabanco is the solid waste hauler in
some of the areas recently annexed by the City. According to state
law, those areas annexed by a City are to remain under the
franchise of the existing solid waste provider for not less than
seven years from date of annexation. Waste Management (the
City's current solid waste provider) and Rabanco negotiated an
exchange of service areas, which was approved by the Washington
State Utilities and Transportation Commission. The service area
changes were effective January 1, 2005.
VI. ADJOURNMENT
There being no further discussion, the meeting adjourned at 6:57 p.m.
APPROVED THE I t~ DAY OF JANUARY 2005
)l~~
Danielle Daskam, City Clerk
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