Loading...
HomeMy WebLinkAbout03-07-2005 * .,--- *~ ~T ~iu 'J WASHINGTON FINANCE COMMITTEE MARCH 7, 2005 MINUTES I. CALL TO ORDER Vice Chair Lynn Norman called the meeting to order at 6:34 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street. Auburn. Washington. Committee members present were: Vice Chair Norman, Member Roger Thordarson, and Councilmember Bill Peloza. Chair Nancy Backus was excused. Also present were, Mayor Peter B. Lewis. Information Services Director Lorrie Rempher. Human Resources/Risk Management Director Brenda Heineman, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, and Deputy City Clerk Cathy Richardson. II. APPROVAL OF MINUTES A. Minutes of the February 22, 2005 Finance Committee meeting. Member Thordarson moved and Councilmember Peloza seconded to approve the February 22, 2005 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 338967 through 339311 in the amount of $581,138.48 dated March 7, 2005. 2. Payroll F4.9.2 Payroll check numbers 511451 to 511591 in the amount of $270,854.63 and electronic deposit transmissions in the amount of $993,438.44 for a grand total of $1 ,264,293.07 for the pay period covering February 17. 2005 to March 2, 2005. Page 1 Finance Committee Minutes March 7 , 2004 Committee members reviewed consent items and briefly discussed claims vouchers 338969, 339046, 339094. 339124, 339217, 339251, and 339249. Member Thordarson moved and Councilmember Peloza seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Resolution No. 3832 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Member Thordarson moved and Council member Peloza seconded to recommend approval of Resolution No. 3832. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolution No. 3833 A4.7 A Resolution of the City Council of the City of Auburn, Washington. amending Administrative Policy and Procedure 100-12 entitled Use of City Credit Cards Director Coleman noted that Resolution No. 3833 creates consistency between policies related to purchasing and the use of City credit cards. Member Thordarson moved and Councilmember Peloza seconded to recommend approval of Resolution No. 3833. Council member Peloza pointed out that Section 5.2 "Distribution of Credit Cards", should include Councilmembers. Vice Chair Norman and Member Thordarson concurred. AMENDED MOTION CARRIED UNANIMOUSLY. 3-0. Page 2 Finance Committee Minutes March 7 . 2004 C. Resolution No. 3834 A5.1.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Agreement for Professional Journalism Services between the City of Auburn and Marjorie Rommel Director Coleman reported that the 2005 agreement with Marjorie Rommel includes a flat rate of $5,000 per month in lieu of itemized billing. Member Thordarson moved and Councilmember Peloza seconded to recommend approval of Resolution No. 3834. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Detention Facility Surveillance System Director Rempher reported that the budget for the upgrade and expansion of the surveillance system in the detention facility is $70,000. The upgrade will provide expansion of the existing system and will provide sound, additional cameras, and conversion from a VHS to a digital system. Director Rempher requested permission to bring this item forward for consideration at the next Finance Committee meeting. Committee members concurred. B. ITS - A TMS Software Purchase Agreement Director Rempher reported that the software purchase agreement for the Intelligent Transportation System (ITS) includes the cost of all software components and a portion of the cabinet installation to install and create a central operating point for the entire system. This project is being fast-tracked in order to have it up and running prior to the first Muckleshoot Amphitheater concert on June 10, 2005. C. Ordinance No. 5904 - 2005 Budget Amendment An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5884, the 2005 Budget Ordinance and authorizing amendment to the City of Auburn 2005 Budget as set forth in Schedule "A" Page 3 Finance Committee Minutes March 7 , 2004 Director Coleman reported that budget amendments are submitted in March, June, and at year-end. Director Coleman noted that this amendment to the 2005 Budget includes balances carried forward for projects not completed and grant funds not expended in 2004. D. Local Hazardous Waste Management Program in King County Director Coleman reported that King County Hazardous Waste Program is currently performing a rate study for suburban cities and Seattle related to proposed rate increases that support its activities. Costs have not been increased since 1995. King County proposes to increase residential solid waste rates from $.60 to $.80 per month and commercial rates from $6.77 to $9.07 per month. King County will hold public hearings related to the rate increases on March 14 and 15, 2005. If adopted, the new rates would be effective January 1, 2006. The City of Auburn will notify residents once the rate increases are approved. Director Coleman noted that City utility bills include the pass-through costs for solid waste. E. Memorandum of Understanding (MOU) - Tri-Iateral Agreement Between Cities of Auburn and Kent, Washington, and Tanba, Japan Mayor Lewis reported that the Japanese government mandated that small towns merge together to form larger cities. Sister cities of the cities of Auburn and Kent were included in a merger of six cities which created the formation of the new city of Tanba, Japan. A joint visit between Auburn, Kent and Tanba is scheduled for April, 2005. The City of Kent developed a MOU which is overseen by the city, but is administered by its sister city committees. The MOU provides guidelines related to commitments between the cities and programs provided. The City of Kent allots $1,000 for economic development per each sister city committee. Travel and other costs are borne by committee members and participants. Councilmember Peloza reported that, on behalf of the Sons of Italy, he has been working with Sister Cities International in Washington, DC, to develop a step-by-step process to create sister city relationships. Councilmember Peloza noted the difficulty he has had regarding communications with Sister Cities International. Councilmember Peloza expressed his intent to visit their office during his next trip to Washington, DC. Page 4 Finance Committee Minutes March 7 , 2004 F. Month-to-month Lease Agreement Director Heineman reported that the lease agreement between the City of Auburn and Auburn South Foursquare Church is for property earmarked for construction of an additional fire station in the Lakeland area. Construction of the fire station is not anticipated for approximately one and one-half to two years. The lease includes a thirty-day cancellation notice. The facility will be used for church offices and outreach programs. Having the facility occupied will prevent vandalism until such time as the funds are available to construct the fire station. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:02 p.m. 1 "'( APPROVED THE ~/:7 DAY OF MARCH 2005 Cathy Ric rdson, Deputy City Clerk 1:\clerklfinancelfcaI2005fcm03-07 Page 5