HomeMy WebLinkAbout05-16-2005
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FINANCE COMMITTEE
MAY 16, 2005
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street, Auburn, Washington. Committee members present were: Chair
Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also
present were: Mayor Peter B. Lewis, Human Resources/Risk
Management Director Brenda Heineman, Assistant City Attorney Joseph
Beck, Finance Director Shelley Coleman, Information Services
Administrator Lorrie Rempher and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the May 2, 2005 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the May 2, 2005 Finance Committee minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9<5
Claims check numbers 341067 through 341479 in the
amount of $2,092,677.26 dated May 16, 2004.
2, Payroll
F4.9.2
Payroll check numbers 512182 to 512329 in the amount of
$650,506.00 and electronic deposit transmissions in the
amount of $974,756.49 for a grand total of $1 ,625,262.49 for
the pay period covering April 28, 2005 to May 11, 2005.
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Finance Committee Minutes
Mav 16. 2005
Committee members reviewed the consent items and briefly
discussed claims vouchers 341227, 341295, 341418,
341138,341268,341307,341435,341125,341250,341351
and 341421.
Vice Chair Norman moved and Member Thordarson
seconded to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
There were no ordinances or resolutions for Committee review.
V, DISCUSSION ITEMS
A. Eden System Project Management
Finance Director Coleman presented information on the selection
process for new project accounting software, which is scheduled for
purchase from the 2005 Budget. The Engineering and Finance
Departments distributed a request for proposals earlier this year
and selected two products for demonstration.
Staff recommends purchasing the Eden System project
management software < The software meets all of the Request for
Proposal requirements and Eden System is familiar to staff as the
City currently utilizes Eden System financial accounting. The cost
of the software is $42,600.
B. Auburn's Treatment Release Program
Director Heineman presented a spring update on the City's
Treatment Release Program. A total of 555 treatment releases
have been completed. Of the 555 treatment releases, 318 had no
new charges during the Municipal Court's remaining jurisdiction;
just 82 had new Auburn convictions. Director Heineman attributed
the success rate to the quality treatment center selected for the
treatment release participants.
Director Heineman spoke briefly regarding the in-house treatment
release program provided to Auburn's defendants incarcerated in
the Yakima County jail. The cost of the program became
prohibitive, and a new intensive supervision treatment program was
initiated to allow the individuals an opportunity to access treatment
through a local outpatient provider.
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Finance Committee Minutes
Mav 16. 2005
Director Heineman also spoke regarding the need to provide a
similar program for mental health offenders. Staff members are
beginning discussions with Valley Cities Mental Health Counseling
to develop a program.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 6:56 p.m.
APPROVED THIS 6 e DAY OF r~ ,2005.
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Da . lie Daskam, City Clerk
I :lclerklfinancelfca\2005fcm05-16
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