HomeMy WebLinkAbout06-06-2005
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FINANCE COMMITTEE
JUNE 6, 2005
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street, Auburn, Washington. Committee members present were: Chair
Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also
present were: Mayor Peter B. Lewis, Finance Director Shelley Coleman,
Information Services Director Lorrie Rempher, Jamelle Garcia
representing Auburn Area Chamber of Commerce, and City Clerk Danielle
Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the May 16, 2005 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the May 16, 2005 Finance Committee minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 341480 through 341954 in the
amount of $1 ,708,874.35 and dated June 6, 2005.
2. Payroll
F4.9.2
Payroll check numbers 512330 to 512486 in the amount of
$287,207.21 and electronic deposit transmissions in the
amount of $1,030,975.72 for a grand total of $1,318,182.93
for the pay period covering May 12, 2005 to June 1, 2005.
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Finance Committee Minutes
June 6, 2005
B. Contract Administration
1. Finance Department Agreement
A2.1.2
City Council approve the contract amendment with EDEN
Systems, Incorporated, to include licensing for Project
Accounting software.
Committee members reviewed the consent items and briefly
discussed claims vouchers 341485, 341494, 341550,
341531, 341556, 341559, 341571, 341596, 341621,
341639,341684,341700,341726,341738, and 341871.
Director Coleman made a brief presentation on the contract
amendment with EDEN Systems, Incorporated. The
amendment includes the purchase of software, training for
installation, and annual maintenance fees.
Vice Chair Norman moved and Member Thordarson
seconded to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 3860
F4.7
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the transfer of funds for the purpose of making a loan
or loans from the General Fund and/or the Cumulative Reserve
Fund to the Arterial Street Fund for up to a three-year period of
time
Director Coleman reported that Resolution No. 3860 provides for
the continuation of the transfer of funds from the General and/or
the Cumulative Funds to the Arterial Street Fund for cash flow
purposes, if necessary.
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Resolution No. 3860.
MOTION CARRIED UNANIMOUSLY. 3-0.
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Finance Committee Minutes
June 6. 2005
V. DISCUSSION ITEMS
A. 2005 Budget Amendment #2
Director Coleman reported that 2005 Budget Amendment #2
primarily adjusts beginning fund balances and working capital to
actual 2004 figures. Director Coleman reviewed various changes
including receipt of grants, detention costs, the Arterial Street Fund,
Equipment Rental, and the Drug Fund. Changes in the Drug Fund
authorize an additional police officer position related to joining the
Tacoma Narcotics Enforcement Team (TNET).
B. V-Net Interlocal Agreement
Director Coleman explained that V-Net (Valley Narcotics Task
Force) is a consortium of the cities of Auburn, Renton, Kent, and
Tukwila, as well as King County and the Washington State Patrol.
Due to a reduction in grant funding, the monthly donation of city
services is anticipated to increase from $5,000 to approximately
$10,000 for the fiscal year ending June, 2006. To date, the City
has received approximately $175,000 from seizure of property.
C. Resolution No. 3862
A3.16.4.04.4.3.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement for
Professional Services with Rice Fergus Miller Architecture and
Planning, LLP
Mayor Lewis reported that the Municipal Services Committee is
making some changes to Resolution No. 3862, including creation
of a board to oversee Project MS 795, Fire Station Relocation
Study and correction of minor scrivener errors. Mayor Lewis and
Director Coleman will serve on the board.
D. Regional Enterprise Center
Jamelle Garcia spoke on behalf of the Auburn Area Chamber of
Commerce (COC). Mr. Garcia stated that he serves as Chairman
of the Board for the COCo Mr. Garcia stated that one of his goals
as a board member is to strengthen the finances and accountability
of the COCo Mr. Garcia reviewed correspondence from the COC to
Mayor Lewis dated May 24, 2005.
Director Coleman pointed out that the COC currently houses
Auburn's visitor's information center, offers valuable input to
various Council Committees, and is involved in the economic
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Finance Committee Minutes
June 6. 2005
development of the City of Auburn. The contract would be on an
annual basis.
Vice Chair Norman expressed concerns regarding reporting
methods for accountability and requested methods for financial
tracking purposes also.
Committee members reviewed methods for measuring
accountability, statistics related to city/chamber interagency
financing agreements, and benefits provided to the City of Auburn.
Mr. Garcia reviewed the COC audit and financial and budgeting
practices. Mr. Garcia offered to provide a detailed accounting of
expenditures of funds related to the interagency agreement.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:26 p.m.
APPROVED THE ~ DAY OF JUNE 2005
Cathy Ri
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