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HomeMy WebLinkAbout06-20-2005 * ÆITYOF~~ 'I< ~J-.:T::~r ** ,,~;; ~~:mj:): ',4""''þ' WASHINGTON FINANCE COMMITTEE JUNE 20, 2005 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street in Auburn. Committee members present were: Chair Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also present were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Human Resources and Risk Management Director Brenda Heineman, Police Chief Jim Kelly, and City Clerk Danielle Daskam. Mike Archbold of the King County Journal was also present. II. APPROVAL OF MINUTES A. Minutes of the June 6, 2005 Finance Committee meeting. Vice Chair Norman moved and Member Thordarson seconded to approve the June 6, 2005 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 341955 through 342610 in the amount of $5,372,194.80 and dated June 20, 2005. 2. Payroll F4.9.2 Payroll check numbers 512487 to 512689 in the amount of $706,215.83 and electronic deposit transmissions in the amount of $1,043,105.23 for a grand total of $1,749,321.06 for the pay period covering June 2, 2005 to June 15, 2005. Page 1 Finance Committee Minutes June 20. 2005 Committee members reviewed claims and payroll vouchers and briefly discussed claims vouchers 342240, 342170, 341970, and 342446. Finance Director Coleman noted that claims voucher #342219 will be voided from the vouchers and reissued at a later date. Vice Chair Norman moved and Member Thordarson seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5922 F3.19 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5884, the 2005 Budget Ordinance as amended by Ordinance No. 5904 and authorizing amendment to the City of Auburn 2005 Budget as set forth in Schedule "A" Finance Director Coleman presented Ordinance No. 5922, an ordinance amending the 2005 Budget ordinance. The amendment (amendment #2) primarily adjusts beginning fund balances and working capital to actual 2004 figures. The ordinance was discussed at the June 6, 2005 Finance Committee meeting. Motion by Vice Chair Norman, second by Member Thordarson to approve Ordinance No. 5922. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Bond Refunding Finance Director Coleman presented information relating to bond refunding for the 1997 Utility Revenue Bonds and the 1999 General Obligation Bonds. She recalled that the subject of the bond refunding was discussed earlier this year; however, shortly thereafter the market moved into an unfavorable position. Director Coleman proposed bringing forward a Preliminary Official Statement and a draft bond delegation ordinance for consideration on July 5. The delegation ordinance would authorize either the Page 2 Finance Committee Minutes June 20. 2005 Mayor or the Finance Director to sell bonds on behalf of the City at the most favorable market conditions. Seattle Northwest has locked in a purchase option for securities to be used for the refunding. The option will expire on August 13th The estimated savings on the 1997 Revenue bonds is $160,000 and on the 1999 General Obligation bonds is $65,000 over the remaining life of the bonds. The subject will be presented at the July 11th Public Works Committee meeting. B. Urban Design and Wayfinding Contracts Mayor Lewis presented information on a proposed contract with consultant Mark Hinshaw for work related to the Urban Design Project. The proposed project was presented to the Planning and Community Development Committee on June 13, 2005, and the Committee recommended approval of the contract in an amount not to exceed $40,000. The scope of the work includes public open houses, development of design standards and creation of economic development strategies and tools. Also presented was a request to advertise a Request for Proposals for development of the Wayfinding Sign program. The goal is to develop a signage package for all public structures, parks, parking lots, downtown, senior center and other public facilities. The Wayfinding Sign program would be a culmination of the Logo/tag Line Project and the Gateway Signage Project. The proposal was discussed at the June 13, 2005 Planning and Community Development Committee meeting, and the Committee recommended approval with a cost of not-to-exceed $40,000. C. Ordinance No. 5920 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 2.76 of the Auburn Municipal Code relating to the Auburn Tourism Board Finance Director Coleman presented Ordinance No. 5920 for discussion. The Lodging Tax Advisory Committee has requested that the name of the Committee be changed to the Auburn Tourism Board to more appropriately reflect the activities of the committee. D. Ordinance No. 5919 Page 3 Finance Committee Minutes June 20. 2005 An Ordinance of the City Council of the City of Auburn, Washington creating a new Section 10.36.065 to the Auburn City Code relating to leaving children unattended in a vehicle with keys in the ignition Ordinance No. 5919 is recommended for approval by the Municipal Services Committee and was presented to the Finance Committee via an agenda modification for discussion. Chair Backus questioned whether the ordinance should be expanded to include all instances where children are left unattended in a vehicle. City Attorney Heid stated that such an ordinance would include all occasions where parents leave the car, for example to pay for gas at a gas station, and may be too broad. City Attorney Heid advised that leaving a child unattended in a vehicle that endangers the life of the child can be prosecuted under other statutes. Statutes also prohibit leaving a child in a vehicle while the engine is running and leaving a child in a car to go into a place where alcohol is sold. Chief Kelly spoke in favor of the ordinance. VI. ADJOURNMENT There being no further business, the meeting adjourned at 6:56 p.m. APPROVED THE ~ DAY OF JULY 2005 lOaMf1JaJ Dar1telle Daskam, City Clerk \ 1:\clerk\finance\fcaI2005fca06-20 Page 4