HomeMy WebLinkAbout06-20-2005
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FINANCE COMMITTEE
JUNE 20, 2005
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Lynn Norman, and Member Roger Thordarson. Also present were:
Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director
Shelley Coleman, Human Resources and Risk Management Director
Brenda Heineman, Police Chief Jim Kelly, and City Clerk Danielle
Daskam. Mike Archbold of the King County Journal was also present.
II. APPROVAL OF MINUTES
A. Minutes of the June 6, 2005 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the June 6, 2005 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 341955 through 342610 in the
amount of $5,372,194.80 and dated June 20, 2005.
2. Payroll
F4.9.2
Payroll check numbers 512487 to 512689 in the amount of
$706,215.83 and electronic deposit transmissions in the
amount of $1,043,105.23 for a grand total of $1,749,321.06
for the pay period covering June 2, 2005 to June 15, 2005.
Page 1
Finance Committee Minutes
June 20. 2005
Committee members reviewed claims and payroll vouchers
and briefly discussed claims vouchers 342240, 342170,
341970, and 342446. Finance Director Coleman noted that
claims voucher #342219 will be voided from the vouchers
and reissued at a later date.
Vice Chair Norman moved and Member Thordarson
seconded to approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5922
F3.19
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5884, the 2005 Budget
Ordinance as amended by Ordinance No. 5904 and authorizing
amendment to the City of Auburn 2005 Budget as set forth in
Schedule "A"
Finance Director Coleman presented Ordinance No. 5922, an
ordinance amending the 2005 Budget ordinance. The amendment
(amendment #2) primarily adjusts beginning fund balances and
working capital to actual 2004 figures. The ordinance was
discussed at the June 6, 2005 Finance Committee meeting.
Motion by Vice Chair Norman, second by Member Thordarson to
approve Ordinance No. 5922.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Bond Refunding
Finance Director Coleman presented information relating to bond
refunding for the 1997 Utility Revenue Bonds and the 1999 General
Obligation Bonds. She recalled that the subject of the bond
refunding was discussed earlier this year; however, shortly
thereafter the market moved into an unfavorable position. Director
Coleman proposed bringing forward a Preliminary Official
Statement and a draft bond delegation ordinance for consideration
on July 5. The delegation ordinance would authorize either the
Page 2
Finance Committee Minutes
June 20. 2005
Mayor or the Finance Director to sell bonds on behalf of the City at
the most favorable market conditions. Seattle Northwest has
locked in a purchase option for securities to be used for the
refunding. The option will expire on August 13th
The estimated savings on the 1997 Revenue bonds is $160,000
and on the 1999 General Obligation bonds is $65,000 over the
remaining life of the bonds.
The subject will be presented at the July 11th Public Works
Committee meeting.
B. Urban Design and Wayfinding Contracts
Mayor Lewis presented information on a proposed contract with
consultant Mark Hinshaw for work related to the Urban Design
Project. The proposed project was presented to the Planning and
Community Development Committee on June 13, 2005, and the
Committee recommended approval of the contract in an amount
not to exceed $40,000. The scope of the work includes public
open houses, development of design standards and creation of
economic development strategies and tools.
Also presented was a request to advertise a Request for Proposals
for development of the Wayfinding Sign program. The goal is to
develop a signage package for all public structures, parks, parking
lots, downtown, senior center and other public facilities. The
Wayfinding Sign program would be a culmination of the Logo/tag
Line Project and the Gateway Signage Project. The proposal was
discussed at the June 13, 2005 Planning and Community
Development Committee meeting, and the Committee
recommended approval with a cost of not-to-exceed $40,000.
C. Ordinance No. 5920
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 2.76 of the Auburn Municipal Code
relating to the Auburn Tourism Board
Finance Director Coleman presented Ordinance No. 5920 for
discussion. The Lodging Tax Advisory Committee has requested
that the name of the Committee be changed to the Auburn Tourism
Board to more appropriately reflect the activities of the committee.
D. Ordinance No. 5919
Page 3
Finance Committee Minutes
June 20. 2005
An Ordinance of the City Council of the City of Auburn, Washington
creating a new Section 10.36.065 to the Auburn City Code relating
to leaving children unattended in a vehicle with keys in the ignition
Ordinance No. 5919 is recommended for approval by the Municipal
Services Committee and was presented to the Finance Committee
via an agenda modification for discussion.
Chair Backus questioned whether the ordinance should be
expanded to include all instances where children are left
unattended in a vehicle. City Attorney Heid stated that such an
ordinance would include all occasions where parents leave the car,
for example to pay for gas at a gas station, and may be too broad.
City Attorney Heid advised that leaving a child unattended in a
vehicle that endangers the life of the child can be prosecuted under
other statutes. Statutes also prohibit leaving a child in a vehicle
while the engine is running and leaving a child in a car to go into a
place where alcohol is sold. Chief Kelly spoke in favor of the
ordinance.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 6:56 p.m.
APPROVED THE ~ DAY OF JULY 2005
lOaMf1JaJ
Dar1telle Daskam, City Clerk
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