HomeMy WebLinkAbout09-06-2005
AC~TY OF *
aUB,
< ,,' WASHINGTON
FINANCE COMMITTEE
SEPTEMBER 6, 2005
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn Committee members present were: Chair Backus, Vice
Chair Lynn Norman, and Member Roger Thordarson. Also present were:
Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Information Services
Director Lorrie Rempher, Finance Director Shelley Coleman, Financial
Planning Manager Dawna Truman, Employee Relations and
Compensation Manager John Fletcher, General Services/Fleet Manager
Wayne Knapp, and Deputy City Clerk Cathy Richardson. Also in
attendance was Randy Young of Henderson Young & Company.
II. APPROVAL OF MINUTES
A. Minutes of the August 15, 2005 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the August 15, 2005 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 344167 through 344798 in the
amount of $1,922,044.70 and dated September 6, 2005.
2. Payroll
F4.9.2
Payroll check numbers 513375 to 513538 in the amount of
$317,578.52 and electronic deposit transmissions in the
amount of $1,026,478.09 for a grand total of $1,344,06.61
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Finance Committee Minutes
September 6, 2005
for the pay period covering August 11, 2005 to August 31,
2005.
Committee Members reviewed the consent items and briefly
discussed claims vouchers 344172, 344175, 344196, 344220,
344266, 344275, 344285, 344325, 344354, 344414, 344426,
344620, 344623, and 344766.
Vice Chair Norman moved and Member Thordarson seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 3900
A3.16.6, M.5.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Technical
Services Agreement between the City of Auburn and SRI
Technologies, Inc. to procure temporary staff from September 7,
2005 and continue thereafter on an ongoing basis until terminated
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Resolution No. 3900.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolution No. 3901
F4.6.1
A Resolution of the City Council of the City of Auburn, Washington
declaring certain items of property as surplus and authorizing their
disposal
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Resolution No. 3901.
MOTION CARRIED UNANIMOUSLY. 3-0.
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Finance Committee Minutes
September 6. 2005
C. Resolution No. 3906
A3.16.3, A3.8.23
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk to execute an Agreement
for Services between the City of Auburn and the Auburn Area
Chamber of Commerce to operate a Visitor Information Center and
to provide services associated with supporting the City's economic
development efforts
Member Thordarson moved and Chair Backus seconded to
recommend approval of Resolution No. 3906.
MOTION CARRIED UNANIMOUSLY. 2-0.
Vice Chair Norman abstained.
D. Resolution No. 3907
A4.1.10
A Resolution of the City Council of the City of Auburn, Washington,
approving and ratifying the first amendment to the City of Auburn
Flex-Plan Services, Inc. ("Flex-Plan")
Committee Members briefly discussed changes to the City's Flex-
Plan including the reimbursement period, forfeiture of funds not
used, adjustment fees, and automation of transfer fees in 2006.
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Resolution No. 3907.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Fire Impact Fees
Director Coleman introduced Randy Young of Henderson Young &
Company. In February 2005, Mr. Young and the Auburn Fire
Department presented a Fire Impact Fee Study to the Municipal
Services Committee. Mr. Young is here this evening to review the
findings of that study.
Mr. Young explained that fire impact fees are authorized by the
Growth Management law under RCW 82.02. The City currently
imposes transportation impact fees under this regulation. Impact
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Finance Committee Minutes
September 6. 2005
fees are one time payments made only by new development or
substantial changes in redevelopment that alters the impact on the
public facility. Impact fees must be only for capital costs and must
be needed by the new development.
Mr. Young reviewed the methodology, statistics, and costs related
to building new fire stations and purchasing equipment and other
apparatus that were used to prepare the Fire Impact Fee Study.
An important requirement under RCW 82.02 is that cities must
determine if other funds are available to cover fire safety and
rescue costs related to additional needs of new development
before imposing an impact fee. If other funds are available, impact
fees must be adjusted accordingly.
Mr. Young reported that the study encompassed five years of
related fire protection and rescue expenditures, after capital
expenditures. The study determined a very conservative estimate
of 39% of the costs of capital, that would be construed as serving
new development, were being paid for by a variety of City funds.
As much as 61 % of the costs of these services could be charged
as fire impact fees. A review of the information indicates that, to
eliminate the need for these funds to come from general tax
dollars, it would not be unreasonable to expect increasing fire
protection costs to be paid for by new development.
Mr. Young distributed a comparison of fire impact fees currently
imposed by surrounding cities and King and Pierce counties. Mr.
Young reviewed the fees and pointed out that cities within fire
districts do not have impact fees, but have fire benefit fees or other
taxes.
Mr. Young pointed out that the Growth Management law authorizes
cities to create exemptions for facilities serving broad public
purposes.
Discussion followed regarding various options with regard to City
property and equipment related to fire districts, various methods of
project funding related to impact fees, and exemption of impact
fees.
There was a consensus of Committee Members to move forward
with implementation of fire impact fees. Committee Members
requested examples of impact fees at 39%, 25%, and 20%,
exempting public facilities.
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Finance Committee Minutes
September 6. 2005
B. Budget Review
1. Equipment Rental
Committee Members reviewed the Equipment Rental
preliminary 2006 Budget.
Chair Backus inquired regarding the number of hybrid
vehicles in the City's fleet.
General Services/Fleet Manager Wayne Knapp indicated
that the City has four hybrid vehicles. The hybrid vehicles
are excellent vehicles, however, they are not utilized as
much as they should be. Staff may be unaware that they
are available for use. Mr. Knapp stated that he will be
attending a seminar regarding hybrid vehicles at which a
number of important issues will be discussed.
Committee Members requested Mr. Knapp share
information learned at the seminar regarding hybrid vehicles
with the Committee.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:27 p.m.
APPROVED THE ;C;'t!J DAY OF SEPTEMBER 2005
Cathy Ric
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