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HomeMy WebLinkAbout09-06-2005 AC~TY OF * aUB, < ,,' WASHINGTON FINANCE COMMITTEE SEPTEMBER 6, 2005 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street in Auburn Committee members present were: Chair Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also present were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Information Services Director Lorrie Rempher, Finance Director Shelley Coleman, Financial Planning Manager Dawna Truman, Employee Relations and Compensation Manager John Fletcher, General Services/Fleet Manager Wayne Knapp, and Deputy City Clerk Cathy Richardson. Also in attendance was Randy Young of Henderson Young & Company. II. APPROVAL OF MINUTES A. Minutes of the August 15, 2005 Finance Committee meeting. Vice Chair Norman moved and Member Thordarson seconded to approve the August 15, 2005 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 344167 through 344798 in the amount of $1,922,044.70 and dated September 6, 2005. 2. Payroll F4.9.2 Payroll check numbers 513375 to 513538 in the amount of $317,578.52 and electronic deposit transmissions in the amount of $1,026,478.09 for a grand total of $1,344,06.61 Page 1 Finance Committee Minutes September 6, 2005 for the pay period covering August 11, 2005 to August 31, 2005. Committee Members reviewed the consent items and briefly discussed claims vouchers 344172, 344175, 344196, 344220, 344266, 344275, 344285, 344325, 344354, 344414, 344426, 344620, 344623, and 344766. Vice Chair Norman moved and Member Thordarson seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Resolution No. 3900 A3.16.6, M.5.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Technical Services Agreement between the City of Auburn and SRI Technologies, Inc. to procure temporary staff from September 7, 2005 and continue thereafter on an ongoing basis until terminated Vice Chair Norman moved and Member Thordarson seconded to recommend approval of Resolution No. 3900. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolution No. 3901 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington declaring certain items of property as surplus and authorizing their disposal Vice Chair Norman moved and Member Thordarson seconded to recommend approval of Resolution No. 3901. MOTION CARRIED UNANIMOUSLY. 3-0. Page 2 Finance Committee Minutes September 6. 2005 C. Resolution No. 3906 A3.16.3, A3.8.23 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute an Agreement for Services between the City of Auburn and the Auburn Area Chamber of Commerce to operate a Visitor Information Center and to provide services associated with supporting the City's economic development efforts Member Thordarson moved and Chair Backus seconded to recommend approval of Resolution No. 3906. MOTION CARRIED UNANIMOUSLY. 2-0. Vice Chair Norman abstained. D. Resolution No. 3907 A4.1.10 A Resolution of the City Council of the City of Auburn, Washington, approving and ratifying the first amendment to the City of Auburn Flex-Plan Services, Inc. ("Flex-Plan") Committee Members briefly discussed changes to the City's Flex- Plan including the reimbursement period, forfeiture of funds not used, adjustment fees, and automation of transfer fees in 2006. Vice Chair Norman moved and Member Thordarson seconded to recommend approval of Resolution No. 3907. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Fire Impact Fees Director Coleman introduced Randy Young of Henderson Young & Company. In February 2005, Mr. Young and the Auburn Fire Department presented a Fire Impact Fee Study to the Municipal Services Committee. Mr. Young is here this evening to review the findings of that study. Mr. Young explained that fire impact fees are authorized by the Growth Management law under RCW 82.02. The City currently imposes transportation impact fees under this regulation. Impact Page 3 Finance Committee Minutes September 6. 2005 fees are one time payments made only by new development or substantial changes in redevelopment that alters the impact on the public facility. Impact fees must be only for capital costs and must be needed by the new development. Mr. Young reviewed the methodology, statistics, and costs related to building new fire stations and purchasing equipment and other apparatus that were used to prepare the Fire Impact Fee Study. An important requirement under RCW 82.02 is that cities must determine if other funds are available to cover fire safety and rescue costs related to additional needs of new development before imposing an impact fee. If other funds are available, impact fees must be adjusted accordingly. Mr. Young reported that the study encompassed five years of related fire protection and rescue expenditures, after capital expenditures. The study determined a very conservative estimate of 39% of the costs of capital, that would be construed as serving new development, were being paid for by a variety of City funds. As much as 61 % of the costs of these services could be charged as fire impact fees. A review of the information indicates that, to eliminate the need for these funds to come from general tax dollars, it would not be unreasonable to expect increasing fire protection costs to be paid for by new development. Mr. Young distributed a comparison of fire impact fees currently imposed by surrounding cities and King and Pierce counties. Mr. Young reviewed the fees and pointed out that cities within fire districts do not have impact fees, but have fire benefit fees or other taxes. Mr. Young pointed out that the Growth Management law authorizes cities to create exemptions for facilities serving broad public purposes. Discussion followed regarding various options with regard to City property and equipment related to fire districts, various methods of project funding related to impact fees, and exemption of impact fees. There was a consensus of Committee Members to move forward with implementation of fire impact fees. Committee Members requested examples of impact fees at 39%, 25%, and 20%, exempting public facilities. Page 4 Finance Committee Minutes September 6. 2005 B. Budget Review 1. Equipment Rental Committee Members reviewed the Equipment Rental preliminary 2006 Budget. Chair Backus inquired regarding the number of hybrid vehicles in the City's fleet. General Services/Fleet Manager Wayne Knapp indicated that the City has four hybrid vehicles. The hybrid vehicles are excellent vehicles, however, they are not utilized as much as they should be. Staff may be unaware that they are available for use. Mr. Knapp stated that he will be attending a seminar regarding hybrid vehicles at which a number of important issues will be discussed. Committee Members requested Mr. Knapp share information learned at the seminar regarding hybrid vehicles with the Committee. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:27 p.m. APPROVED THE ;C;'t!J DAY OF SEPTEMBER 2005 Cathy Ric I :\clerk\finance\fca\2005fcm09-06 Page 5