The URL can be used to link to this page

Home My WebLink About10-03-2005 """".........* ..j;:+f * ...",,.:Jf: ..."".,!!'0F AUCITY<<o]JF___URN~ <<~ ~ - - * .../!,. ...-- ,.....,... cfF'. . ....,.... ._...;c ...." 'f.-hi"..".,,;:' "- -~-~ WASHINGTON FINANCE COMMITTEE OCTOBER 3, 2005 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p<m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street, Auburn, Washington. Committee members present were: Chair Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also present during the meeting were Mayor Peter B. Lewis; Information Services Director Lorrie Rempher; City Attorney Daniel B. Heid; Finance Director Shelley Coleman; Employee Relations and Compensation Manager John Fletcher; Parks, Art and Recreation Director Daryl Faber; and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the September 19, 2005 Finance Committee meeting. Vice Chair Norman moved and Member Thordarson seconded to approve the September 19, 2005 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 345131 through 345535 in the amount of $1 ,082,824.38 and dated October 3,2005. 2. Payroll F4.9.2 Payroll check numbers 513695 to 513831 in the amount of $315,888.02 and electronic deposit transmissions in the Page 1 Finance Committee Minutes October 3 . 2005 amount of $1,059,956.10 for a grand total of $1,375,844.12 for the pay period covering September 15, 2005 to September 28, 2005. Committee members reviewed the consent items and briefly discussed claims vouchers 345339, 345477, 345452, 345512, 345333, 345408, and 345515. Vice Chair Norman moved and Member Thordarson seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5949 F4.2.9 An Ordinance of the City Council of the City of Auburn, Washington amending Section 9.26.900 of the Auburn City Code regarding domestic violence penalty assessments A revised Ordinance No. 5949 was submitted as an agenda modification. Finance Director Coleman and City Attorney Heid presented Ordinance No. 5949. The ordinance adopts RCW Section 10.99.080 by reference, authorizing the imposition of a domestic violence penalty assessment, and establishes a domestic violence penalty assessment fund or account. State law provides that the Municipal Court can impose a domestic violence penalty assessment in an amount not to exceed $100. The revenue from the assessments can be used only for domestic violence advocacy and domestic violence prevention and prosecution programs. Vice Chair Norman moved and Member Thordarson seconded to recommend approval of Ordinance No. 5949. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolution No. 3910 A3.12.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Contract for Public Defense Services for calendar years 2006 - 2007 between the City and the Law Offices of Matthew J. Rusnak Page 2 Finance Committee Minutes October 3 . 2005 Resolution No. 3910 was reviewed by the Committee at the September 19, 2005 meeting. Employee Relations and Compensation Manager Fletcher reported that the Municipal Services Committee reviewed the Resolution earlier this evening. The contract is unchanged from the September 19, 2005 meeting. Vice Chair Norman moved and Member Thordarson seconded to recommend approval of Resolution No. 3910. MOTION CARRIED UNANIMOUSLY. 3-0. C. Resolution No. 3919 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington declaring certain items of property as surplus and authorizing their disposal Vice Chair Norman moved and Member Thordarson seconded to recommend approval of Resolution No. 3919. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Auburn Recycling Facility Finance Director Coleman reported that the City received a letter from the Washington Economic Development Finance Authority (WEDFA) advising that Waste Management planned to construct a solid waste faciiity in the City of Auburn and other jurisdiction throughout the state utilizing WEDFA tax-exempt nonrecourse economic development revenue bonds. In order to do so, the jurisdiction in which the faciiity would be located is asked to adopt a resolution supporting the project. Director Coleman reported that Waste Management's development plans have changed, and no action is required by the City at this time. B. Recommendation on Emergency Notification System Information Services Director Rempher reviewed the results of research on a telephone based emergency notification system. The system allows City staff to initiate a call to all City residents in case of emergency. Staff is recommending that the City contract with the firm, CodeRed, for an emergency notification system. The service is Page 3 Finance Committee Minutes October 3 , 2005 $5,000 per year and the company maintains the "phone book" of residents. Businesses and those with cell phones are not automatically included, but can sign up to be on the call list. Vice Chair Norman suggested the need for public education and awareness about the automated call system. C. Resolution No. 3923 04.4.7 A Resolution of the City Council of the City of Auburn, Washington, adopting the study, recommendations and conclusions as outlined in the Clubhouse Feasibility Study dated August 22, 2005 Parks, Art and Recreation Director Faber reviewed the history of the golf course clubhouse feasibility study. In 2005, Mayor Lewis initiated a Citizen Advisory Group to work with the architect, David A. Clark Architects, to conduct a Clubhouse Feasibility Study. The study includes the business plan, financial plan, and proposed site plan. Director Faber referred the Committee members to the Executive Summary and Project Scope. The Study recommends a 100-seat restaurant/lounge located deep in the course, a new driving range, and the addition of approximately 100 stalls to the parking lot. Director Faber reviewed the site plan with the Committee members. Director Faber stated that following adoption of the Study, the next step is to retain an architect to develop architectural/engineering drawings and begin the permitting process. Construction could begin as early as September 2006. Member Thordarson inquired regarding interest in operating the restaurant. Director Faber reported that two firms responded to the City's request for proposals for a golf course restaurant management lease. Both firms have indicated a continued interest in the venture. Director Faber recommended thet City select the restaurateur early in the process to ensure their input in the design of the restaurant and kitchen. Vice Chair Norman expressed concern with marketing for the new golf course facilities. Director Faber stated that one of the recommendations of the Clubhouse Feasibility Study is that the City take a more pronounced role in management of the golf Page 4 Finance Committee Minutes October 3 , 2005 course, which would allow the City to aggressively market the golf course. D. Draft Ordinance Relating to Council Compensation An Ordinance of the City Council of the City of Auburn, Washington, amending Section 2.51.020 of the Auburn City Code entitled "Councilmember's Compensation," relating to the compensation of the Councilmembers and Mayor Pro Tem City Attorney Heid presented a draft ordinance relating to Councilmember compensation. The Municipal Services Committee reviewed the draft ordinance earlier this evening. The proposed ordinance sets the Council compensation at $900.00 per month and the Mayor Pro Tem compensation at $1,300 per month. City Attorney Heid reported there would also be proposals to include additional compensation for attendance at regional meetings and to set the monthly compensations at $975 and $1,375. Finance Committee members spoke in favor of the $900 and $1,300 monthly compensation amounts. Finance Committee members requested a comparison of Council compensation for surrounding cities. E. Agreement for Solid Waste Collection in Annexed Areas Finance Director Coleman presented the Committee with a draft Agreement for Solid Waste Collection in Annexed Areas between the City and Kent Meridian Disposal Company (previously Rabanco L TD). The Municipal Services Committee reviewed the agreement earlier this evening. The agreement addresses four annexation areas where Kent Meridian Disposal is the franchise hauler. According to state law, those areas annexed by a City are to remain under the franchise of the existing solid waste provider for not less than seven years from date of annexation. Director Coleman stated the solid waste provider could also pursue liquidated damages for loss of the service area. The agreement provides that the annexed areas remain under the current provider for an additional three years; the City will bill and collect payments from the customers at the same rates charged to other Kent Meridian Disposal Company customers. F. Mental Health Court Page 5 Finance Committee Minutes October 3 . 2005 Employee Relations and Compensation Manager John Fletcher reported that the contracts related to implementing the Mental Health Court are expected to be ready for review at the Committee's next meeting. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:18 p.m. APPROVED THE l1'}I'-DAY OF OCTOBER 2005. f)ffiSlJi1~~ 'Danielle Daskam, City Clerk 1:\clerk\finance\fca\2005fcm 1 0-03 Page 6