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Home My WebLink About10-17-2005 * *. .......c,tPF fijc lTY OF..-i .-J:' '/ * lmUltN.. o .,.0 .. .. ...... Cc, " ""_':- ' .. ~,... .........." ",'1, - ,A , WASHINGTON FINANCE COMMITTEE OCTOBER 17, 2005 MINUTES I. CALL TO ORDER - 6:30 PM, COUNCIL CONFERENCE ROOM Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street, Auburn, Washington. Committee members present were: Chair Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also present during the meeting were Mayor Peter B. Lewis, Information Services Director Lorrie Rempher; City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Employee Relations and Compensation Manager John Fletcher, and Deputy City Clerk Cathy Richardson. II. APPROVAL OF MINUTES A. Minutes of the October 3, 2005 Finance Committee meeting. Vice Chair Norman moved and Member Thordarson seconded to approve the October 3, 2005 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 345536 through 345958 in the amount of $3,779,480.01 and dated October 17, 2005. 2. Payroll F4.9.2 Payroll check numbers 513832 to 513975 in the amount of $686,829.34 and electronic deposit transmissions in the amount of $1,032,512.06 for a grand total of $1,719,341.40 Page 1 Finance Committee Minutes October 17 . 2005 for the pay period covering September 29, 2005 to October 12,2005. Committee members reviewed the consent items and briefly discussed claims vouchers 345553 and 345633. Vice Chair Norman moved and Member Thordarson seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5953 A4.3.1 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 2.51.020 of the Auburn City Code entitled "Councilmember's Compensation," relating to the compensation of the Councilmembers and Mayor Pro Tem Member Thordarson moved and Chair Backus seconded to recommend approval of Ordinance No. 5953 with option number three. Committee Members had a lengthy discussion on the four options presented in Ordinance No. 5953. Committee Members were opposed to the per meeting payments provided in option number three. Vice Chair Norman moved and Member Thordarson seconded to amend Ordinance No. 5953 by recommending adoption with the selection of option number two. MOTION TO AMEND ORDINANCE NO. 5953 CARRIED UNANIMOUSL Y. 3-0. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 3-0. Page 2 Finance Committee Minutes October 17 . 2005 B. Resolution No. 3928 F4.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making an interest free loan from the General Fund to the Housing and Community Development Fund for up to a three-year period of time Director Coleman gave a brief staff report on the transfer of funds from the General Fund to the Housing and Community Development Fund. This is an interim loan until grant funds are received for the Housing and Community Development Fund. The maximum amount of funds to be loaned is not to exceed $250,000. Vice Chair Norman moved and Member Thordarson seconded to recommend approval of Resolution No. 3928. MOTION CARRIED UNANIMOUSLY 3-0. V. DISCUSSION ITEMS A. Resolution No. 3927 04.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement with Kent Meridian Disposal Company regarding solid waste collection activities in current annexation areas Director Coleman explained that Resolution No. 3927 provides for a three-year extension of the current franchise agreement with Kent Meridian Disposal Company for services provided in the annexed Lea Hill area. State law provides that a City can opt to provide their own contractor after a seven-year period, however, they would be subject to liquidated damages. Liquated damages have proven to be extremely expensive in two separate court cases. In an effort to avoid paying liquidated damages, Resolution No. 3927 proposes extending the agreement for an additional three years beyond the original franchise period. The level of service and the totes provided for refuse and recycling will remain at the level currently provided, although they will offer the Spring Cleanup services provided to other areas of the City. After the agreement is in place, the Solid Waste ordinance will be amended to reflect a new classification and new rates for the five areas designated in the agreement. The rates for those designated areas are not Page 3 Finance Committee Minutes October 17 . 2005 comparable to the rest of the City, therefor, service will not be mandatory as long as services are provided by this vendor. B. Fire Impact Fees Director Coleman explained that an ordinance regarding fire impact fees was presented to the Municipal Services Committee for discussion. The Municipal Services Committee Members requested examples of fee calculations for recent projects and also stated that they were not comfortable with rates that would be charged for government and public buildings, schools and colleges, hospitals, and churches. Examples related to both concerns will be provided at the next Municipal Services Committee and Finance Committee meetings. Director Coleman noted that any impact fees which are exempted must be paid by the City. Discussion followed regarding exempted impact fees. C. Resolution No. 3930 A3.13.8,04.4.9 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Participation Agreement for Developer's Extension with Integris Metals, Inc. for participation in construction of westerly airport access road Director Coleman explained that, under the agreement, Integris Metals, Inc. will have one year to complete the westerly airport access road to the twenty-three acres on the west side of the airport. The cost share reimbursement from the City is forty-nine percent and shall be limited to $110,000. D. Security Email Access Director Rempher reported that security email access is now available for Mayor Lewis, Councilmembers and Department Directors from any personal computer. Director Rempher distributed instructions on accessing email. Page 4 Finance Committee Minutes October 17 . 2005 VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:27 p.m. 7~' APPROVED THE _ DAY OF NOVEMBER, 2005 ~v Cathy Ric ,--,-Q~-D I: Iclerklfinancelfca\2005fca 10-17 Page 5