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Home My WebLink About12-19-2005 * a;"-- ' ~ '" S{MMY -.;;~ ~< "~<~, - WASHINGTON FINANCE COMMITTEE DECEMBER 19, 2005 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street, Auburn, Washington. Committee members present were: Chair Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also present during the meeting were Mayor Peter B. Lewis; Information Services Director Lorrie Rempher; City Attorney Daniel B. Heid; Finance Director Shelley Coleman; Human Resources and Risk Management Director Brenda Heineman, Public Works Director Dennis Dowdy, Director of Public Safety Jim Kelly, Deputy Fire Chief Mike Gerber and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the December 5, 2005 Finance Committee meeting. Vice Chair Norman moved and Member Thordarson seconded to approve the December 5, 2005 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 347287 through 347677 in the amount of $2,727,483.80 and dated December 19, 2005. 2. Payroll F4.9.2 Payroll check numbers 514438 to 514640 in the amount of $775,611.54 and electronic deposit transmissions in the amount of $1,061,773.74 for a grand total of $1,837,385.28 Page 1 Finance Committee Minutes December 19. 2005 for the pay period covering December 1 to December 14, 2005. Committee members reviewed the consent items and briefly discussed claims voucher 347483. Vice Chair Norman moved and Member Thordarson seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5969 F3.19 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5884, the 2005 Budget Ordinance 5904 and Ordinance No. 5922 authorizing amendment to the City of Auburn 2005 Budget as set forth in Schedule "A" Finance Director Coleman presented Ordinance No. 5969 which amends the 2005 Budget ordinance. The Ordinance was presented to the Committee at its last meeting for review. No changes have been made since that time. Vice Chair Norman moved and Member Thordarson seconded to recommend adoption of Ordinance No. 5969. MOTION CARRIED UNANIMOUSLY. 3-0. B. Ordinance No. 5976 F4.3 An Ordinance of the City Council of the City of Auburn, Washington creating a new Chapter 3.98 of the Auburn City Code relating to ambulance transport Finance Director Coleman presented Ordinance No. 5976. The Ordinance creates a new city code section relating to ambulance transport fees. Chair Backus noted that Section 2 of the Ordinance provides for charitable fee reductions. Director Coleman explained that per the City's compassionate care policy, the Mayor is allowed reduce fees Page 2 Finance Committee Minutes December 19.2005 for those who meet established income levels or hardship criteria. No transport will be refused because of inability to pay. Vice Chair Norman moved and Member Thordarson seconded to recommend adoption of Ordinance No. 5976. MOTION CARRIED UNANIMOUSLY. 3-0. C. Ordinance No. 5977 F4.3 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 19.06 to the Auburn City Code, authorizing the collection of impact fees for fire protection facilities Finance Director Coleman presented Ordinance No. 5977. Committee members discussed annual review of impact fees and use and refund of fees. Vice Chair Norman moved and Member Thordarson seconded to recommend adoption of Ordinance No. 5977. MOTION CARRIED UNANIMOUSLY. 3-0. D. Ordinance No. 5975 A4.3.1 An Ordinance of the City Council of the City of Auburn, Washington, adjusting the salary for the City of Auburn Mayor (Mayor Lewis left the meeting room during discussion of Ordinance No. 5975.) Human Resources/Risk Management Director Heineman presented Ordinance No. 5975. Director Heineman stated that following a request from Councilmembers, Director Heineman conducted a salary review of the Mayor's salary. Since Mayor Lewis has taken office, he has received cost-of-Iiving increases, but never received a merit increase. Director Heineman also noted that Mayor Lewis performs both functions of Mayor and Chief Administrative Officer, unlike some cities that have a full-time Mayor and a City Manager. The Ordinance provides for a three percent salary increase. Page 3 Finance Committee Minutes December 19. 2005 Vice Chair Norman moved and Member Thordarson seconded to recommend adoption of Ordinance No. 5975. MOTION CARRIED UNANIMOUSLY. 3-0. E. Resolution No. 3953 F4.3 A Resolution of the City Council of the City of Auburn, Washington, providing for amendment to the City of Auburn Fee Schedule, to adjust for 2006 fees City Attorney Heid presented Resolution No. 3953 amending the City's fee schedule to reflect 2006 fees. Vice Chair Norman moved and Member Thordarson seconded to recommend adoption of Resolution No. 3953. MOTION CARRIED UNANIMOUSLY. 3-0. F. Resolution No. 3959 A2.1.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement with CarteGraph Systems, Inc. for the purpose of purchasing software, implementation and training for a comprehensive citizen service request and work Order Management System Information Services Director Rempher presented Resolution No. 3959. The Resolution authorizes an agreement to purchase a comprehensive citizen service request and work order management system software. Vice Chair Norman moved and Member Thordarson seconded to recommend adoption of Resolution No. 3959. MOTION CARRIED UNANIMOUSLY. 3-0. G. Resolution No. 3960 A3.16.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Washington2 Advocates, LLC, for consulting services Page 4 Finance Committee Minutes December 19. 2005 Finance Director Coleman presented Resolution No. 3960 and the consultant's 2005 accomplishments and 2006 goals and projects. The Resolution authorizes a renewal of an existing contract. Vice Chair Norman moved and Member Thordarson seconded to recommend adoption of Resolution No. 3960. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Resolution No. 3956 02.3, A3.16.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Mutual Assistance and Interlocal Agreement with King County Municipal Corporations Committee members briefly reviewed Resolution No. 3956. B. Resolution No. 3957 F5.2.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of grant funds in the amount of Twenty Eight Thousand Thirty Seven Dollars ($28,037.00) for the 2006 - 2007 Ecology Coordinated Prevention Grant Program, and authorizing the Mayor and City Clerk to execute an Interlocal Agreement for said grant between the Department of Ecology and the City of Auburn Committee members briefly reviewed Resolution No. 3957. C. Resolution No. 3961 02.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract between the City of Auburn and Laidlaw Medical Transportation, Inc., (AMR) for ambulance service Committee members briefly reviewed Resolution No. 3961. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:58 p.m. Page 5 Finance Committee Minutes December 19. 2005 APPROVED THE 3~j.. DAY OF JANUARY 2006. " 1:lclerklfinancelfcM\2005fca12-19 ~M~~ Da . lie Daskam, City Clerk Page 6