HomeMy WebLinkAbout03-06-2006
FINANCE COMMITTEE
MARCH 6, 2006
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference room at Auburn City Hall located at 25 West Main
Street, Auburn, Washington. Committee members present were: Chair
Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also
present during the meeting were Mayor Peter B. Lewis, Information
Services Director Lorrie Rempher, Finance Director Shelley Coleman, City
Attorney Daniel B. Heid, Public Safety Chief Jim Kelly, Employee
Relations and Compensation Manager John Fletcher, Public Works
Director Dennis Dowdy, Deputy Fire Chief Mike Gerber. Auburn
firefighters present on behalf of the Auburn Professional Firefighters
International Association of Fire Fighters Local 1352 were Vice President
Pete Connell and Treasurer Dave Cook.
II. APPROVAL OF MINUTES
A. Minutes of the February 21, 2006 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the February 21,2006 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 349474 through 349821 in the
amount of $1,430,504.16 and dated March 6, 2006.
Page 1
Finance Committee Minutes
March 6. 2006
2. Payroll
F4.9.2
Payroll check numbers 515237 to 515367 in the amount of
$302,570.53 and electronic deposit transmissions in the
amount of $1,058,978.09 for a grand total of $1,361,548.62
for the pay period covering February 16, 2006 to March 6,
2006.
Committee members reviewed the consent items and briefly
discussed claims vouchers 349474, 349522, 349697,
349731, and 349818.
Vice Chair Norman moved and Member Thordarson
seconded to approved the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5968
04.7
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 8.08 of the Auburn City Code
relating to solid waste
Finance Director Coleman presented Ordinance No. 5968 which
was reviewed at the February 6, 2006 Committee meeting.
Director Coleman noted a change to Section 8.08.100.
Vice Chair Norman moved and Member Thordarson seconded to
recommend approval of Ordinance No. 5968.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Fire Station Projects
Deputy Fire Chief Mike Gerber distributed maps depicting relocated
and potential fire station locations and five minute response
coverage for existing and potential fire stations. Chief Gerber
reported that he presented this information to the Municipal Service
Committee this evening. The Committee recommended formation
of a special Council committee to review this project. Staff is
Page 2
Finance Committee Minutes
March 6. 2006
currently working on several concepts with regard to relocated and
potential station locations, response plans, and staffing issues.
Mayor Lewis recommended the Council committee consist of one
representative from the Public Works, Finance, and Municipal
Services committees to be appointed by the Committee Chair.
Chief Gerber reported that the Fire State Relocation Study was
updated by staff in 2004. The study resulted in a four station
design for service deployment for the City through build-out. Chief
Gerber reviewed the response amebas for known general sites for
fire station locations. The City currently owns property at 30th and
"I" Streets NE and 4910 "A" Street SE which are shown as the
north and south station locations. The other two sites at 2nd and
"A" Streets SE and at Riverwalk and Auburn Way South are
general locations and property has not been purchased at this time.
Stations should be located in those general vicinities to meet the
maximum performance capabilities and the five minute response
coverage. Location alternatives are still being researched.
Chief Gerber reviewed overlapping response areas which provide
overlapping service while still meeting response guidelines. The
farther apart the stations are the smaller the overlapping response
areas, which could put the City at risk by not having units available
to cover calls in other response areas.
Chief Gerber gave an overview of the call density which includes
random samplings of approximately 2,400 out of 7,500 calls for
service occurring within a one year period in 2003. The four
stations were designed around the area containing the highest
density of calls and also projected areas of population and density
of new development, such as the Lakeland area.
In response to questions from Chair Backus regarding partnering
with the Muckleshoot Indian Tribe (MIT) for a fire station located on
tribal land, Mayor Lewis stated that the MIT was unable to secure
permission to grant an easement for a roadway to the City's
reservoir property, sell tribal land to the City, or to commit any
funding for capital improvements.
Chief Gerber reported that the Request for Proposals for the fire
stations preliminary design and costing was awarded to Rice
Fergus Miller Architects who are nationally renowned for their fire
station design. Chief Gerber reviewed the parameters used to
Page 3
Finance Committee Minutes
March 6, 2006
develop the four station model including preliminary design,
costing, space needs, mechanical equipment, community center,
and auxiliary power supplies. No additional property has been
purchased to date. Chief Gerber noted that the project would be
divided into phases, perhaps constructing two stations at a time.
Staff recommends beginning construction on property located at
4910 A Street SE, which would relocate current fire resources from
the GSA facility, and at a location in the downtown corridor area.
Operations would continue at 1101 D Street NE and1951 R Street
SE at this time.
Director Coleman noted that costs included in the preliminary
design are for construction only and do not include property
acquisition.
Chief Gerber stated that the costing is preliminary and conceptual
in some aspects due to the nature of the project. Representatives
from Rice Fergus Miller Architects are available to present their
findings to Council. Staffing models are also being reviewed to
meet the projection for population growth to 65,000 in the year
2012.
Public Safety Chief Kelly reported that the Municipal Services
Committee requested that a detailed analysis of recommendations
be brought before the Committee of the Whole for review.
B. Resolution No. 3977
01.8
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement
between the City of Auburn with various tow operators for tow
services
Attorney Heid briefly reviewed Resolution No. 3977 which provides
a contract that identifies the terms and conditions involving tow
operators to allow for a uniform and consistent form of
communication with regard to calls for tow service in Auburn.
There are three local tow operations located in Auburn.
Page 4
Finance Committee Minutes
March 6. 2006
C. Resolution No. 3986
01.0
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Auburn City Council to accept a Bureau of Justice
grant on behalf of the City of Auburn, Washington
Safety Chief Kelly presented Resolution No. 3986 to the
Committee. A public hearing will be held by the City Council this
evening.
D. Resolution No. 3987
01.0
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Auburn City Council to accept a Washington State
Military Department and the Department of Homeland Security
grant on behalf of the City of Auburn, Washington
Safety Chief Kelly briefly reviewed Resolution No. 3987. The
SuperMall has been identified as a critical infrastructure in this
region with regard to vulnerability. Due to funding reductions, the
number of officers at the SuperMall will be reduced from two
officers to one.
E. Ordinance No. 6004
F3.20
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5970, the 2006 Budget
Ordinance and authorizing amendment to the City of Auburn 2006
Budget as set forth in Schedule "A"
Committee members briefly reviewed Schedule "A" of Ordinance
No. 6004.
F. Communicating/Responding to Critical Issues via the City's
Website
Chair Backus inquired regarding the process for posting critical
issues on the City's website.
Mayor Lewis responded that each critical issue must be considered
individually and reviewed by the Legal Department prior to posting
on the City's website.
Page 5
Finance Committee Minutes
March 6. 2006
G. Ordinance No. 6005
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 19.04.040 of the Auburn City Code
relating to adoption of a heavy truck adjustment factor for
transportation impact fees
Public Works Director Dowdy reported that Ordinance No. 6005
affects new development and provides for a capacity impact fee
which distinguishes between usage of heavy vehicles or trucks as
opposed to automobiles. The capacity impact fee is determined by
considering the trip generation factor and the percentage of heavy
vehicles in that trip stream, particular land uses, how the heavy
vehicle interacts on the street system with regard to the amount of
lane it takes up as opposed to an automobile, and the types of
impacts on delays at intersections. The capacity impact fee looks
at formulas taking these three factors into consideration and
adjusts the fee per page sixteen of the fee schedule attached to
Ordinance No. 6005. There are four particular land uses that will
be impacted which are primarily in light and heavy industrial land
use areas, including those which are approved through the
conditional use permit process. The transportation impact fee only
affects new development.
Director Dowdy noted that staff is currently working on the second
phase for transportation impact fees related to load impacts by
heavy vehicles.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:28 p.m.
APPROVED THE 20~ DAY OF MARCH 2006
I
~Ql~~)~{l,~
Cathy Rich dson, Deputy City Clerk
1:\clerklfinancelfcaI2006fcm03-06
Page 6