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HomeMy WebLinkAbout03-06-2006 FINANCE COMMITTEE MARCH 6, 2006 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference room at Auburn City Hall located at 25 West Main Street, Auburn, Washington. Committee members present were: Chair Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also present during the meeting were Mayor Peter B. Lewis, Information Services Director Lorrie Rempher, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Public Safety Chief Jim Kelly, Employee Relations and Compensation Manager John Fletcher, Public Works Director Dennis Dowdy, Deputy Fire Chief Mike Gerber. Auburn firefighters present on behalf of the Auburn Professional Firefighters International Association of Fire Fighters Local 1352 were Vice President Pete Connell and Treasurer Dave Cook. II. APPROVAL OF MINUTES A. Minutes of the February 21, 2006 Finance Committee meeting. Vice Chair Norman moved and Member Thordarson seconded to approve the February 21,2006 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 349474 through 349821 in the amount of $1,430,504.16 and dated March 6, 2006. Page 1 Finance Committee Minutes March 6. 2006 2. Payroll F4.9.2 Payroll check numbers 515237 to 515367 in the amount of $302,570.53 and electronic deposit transmissions in the amount of $1,058,978.09 for a grand total of $1,361,548.62 for the pay period covering February 16, 2006 to March 6, 2006. Committee members reviewed the consent items and briefly discussed claims vouchers 349474, 349522, 349697, 349731, and 349818. Vice Chair Norman moved and Member Thordarson seconded to approved the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5968 04.7 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.08 of the Auburn City Code relating to solid waste Finance Director Coleman presented Ordinance No. 5968 which was reviewed at the February 6, 2006 Committee meeting. Director Coleman noted a change to Section 8.08.100. Vice Chair Norman moved and Member Thordarson seconded to recommend approval of Ordinance No. 5968. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Fire Station Projects Deputy Fire Chief Mike Gerber distributed maps depicting relocated and potential fire station locations and five minute response coverage for existing and potential fire stations. Chief Gerber reported that he presented this information to the Municipal Service Committee this evening. The Committee recommended formation of a special Council committee to review this project. Staff is Page 2 Finance Committee Minutes March 6. 2006 currently working on several concepts with regard to relocated and potential station locations, response plans, and staffing issues. Mayor Lewis recommended the Council committee consist of one representative from the Public Works, Finance, and Municipal Services committees to be appointed by the Committee Chair. Chief Gerber reported that the Fire State Relocation Study was updated by staff in 2004. The study resulted in a four station design for service deployment for the City through build-out. Chief Gerber reviewed the response amebas for known general sites for fire station locations. The City currently owns property at 30th and "I" Streets NE and 4910 "A" Street SE which are shown as the north and south station locations. The other two sites at 2nd and "A" Streets SE and at Riverwalk and Auburn Way South are general locations and property has not been purchased at this time. Stations should be located in those general vicinities to meet the maximum performance capabilities and the five minute response coverage. Location alternatives are still being researched. Chief Gerber reviewed overlapping response areas which provide overlapping service while still meeting response guidelines. The farther apart the stations are the smaller the overlapping response areas, which could put the City at risk by not having units available to cover calls in other response areas. Chief Gerber gave an overview of the call density which includes random samplings of approximately 2,400 out of 7,500 calls for service occurring within a one year period in 2003. The four stations were designed around the area containing the highest density of calls and also projected areas of population and density of new development, such as the Lakeland area. In response to questions from Chair Backus regarding partnering with the Muckleshoot Indian Tribe (MIT) for a fire station located on tribal land, Mayor Lewis stated that the MIT was unable to secure permission to grant an easement for a roadway to the City's reservoir property, sell tribal land to the City, or to commit any funding for capital improvements. Chief Gerber reported that the Request for Proposals for the fire stations preliminary design and costing was awarded to Rice Fergus Miller Architects who are nationally renowned for their fire station design. Chief Gerber reviewed the parameters used to Page 3 Finance Committee Minutes March 6, 2006 develop the four station model including preliminary design, costing, space needs, mechanical equipment, community center, and auxiliary power supplies. No additional property has been purchased to date. Chief Gerber noted that the project would be divided into phases, perhaps constructing two stations at a time. Staff recommends beginning construction on property located at 4910 A Street SE, which would relocate current fire resources from the GSA facility, and at a location in the downtown corridor area. Operations would continue at 1101 D Street NE and1951 R Street SE at this time. Director Coleman noted that costs included in the preliminary design are for construction only and do not include property acquisition. Chief Gerber stated that the costing is preliminary and conceptual in some aspects due to the nature of the project. Representatives from Rice Fergus Miller Architects are available to present their findings to Council. Staffing models are also being reviewed to meet the projection for population growth to 65,000 in the year 2012. Public Safety Chief Kelly reported that the Municipal Services Committee requested that a detailed analysis of recommendations be brought before the Committee of the Whole for review. B. Resolution No. 3977 01.8 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn with various tow operators for tow services Attorney Heid briefly reviewed Resolution No. 3977 which provides a contract that identifies the terms and conditions involving tow operators to allow for a uniform and consistent form of communication with regard to calls for tow service in Auburn. There are three local tow operations located in Auburn. Page 4 Finance Committee Minutes March 6. 2006 C. Resolution No. 3986 01.0 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Auburn City Council to accept a Bureau of Justice grant on behalf of the City of Auburn, Washington Safety Chief Kelly presented Resolution No. 3986 to the Committee. A public hearing will be held by the City Council this evening. D. Resolution No. 3987 01.0 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Auburn City Council to accept a Washington State Military Department and the Department of Homeland Security grant on behalf of the City of Auburn, Washington Safety Chief Kelly briefly reviewed Resolution No. 3987. The SuperMall has been identified as a critical infrastructure in this region with regard to vulnerability. Due to funding reductions, the number of officers at the SuperMall will be reduced from two officers to one. E. Ordinance No. 6004 F3.20 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5970, the 2006 Budget Ordinance and authorizing amendment to the City of Auburn 2006 Budget as set forth in Schedule "A" Committee members briefly reviewed Schedule "A" of Ordinance No. 6004. F. Communicating/Responding to Critical Issues via the City's Website Chair Backus inquired regarding the process for posting critical issues on the City's website. Mayor Lewis responded that each critical issue must be considered individually and reviewed by the Legal Department prior to posting on the City's website. Page 5 Finance Committee Minutes March 6. 2006 G. Ordinance No. 6005 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 19.04.040 of the Auburn City Code relating to adoption of a heavy truck adjustment factor for transportation impact fees Public Works Director Dowdy reported that Ordinance No. 6005 affects new development and provides for a capacity impact fee which distinguishes between usage of heavy vehicles or trucks as opposed to automobiles. The capacity impact fee is determined by considering the trip generation factor and the percentage of heavy vehicles in that trip stream, particular land uses, how the heavy vehicle interacts on the street system with regard to the amount of lane it takes up as opposed to an automobile, and the types of impacts on delays at intersections. The capacity impact fee looks at formulas taking these three factors into consideration and adjusts the fee per page sixteen of the fee schedule attached to Ordinance No. 6005. There are four particular land uses that will be impacted which are primarily in light and heavy industrial land use areas, including those which are approved through the conditional use permit process. The transportation impact fee only affects new development. Director Dowdy noted that staff is currently working on the second phase for transportation impact fees related to load impacts by heavy vehicles. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:28 p.m. APPROVED THE 20~ DAY OF MARCH 2006 I ~Ql~~)~{l,~ Cathy Rich dson, Deputy City Clerk 1:\clerklfinancelfcaI2006fcm03-06 Page 6